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<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><?xml:namespace prefix = o ns =
"urn:schemas-microsoft-com:office:office" /><o:p> <SPAN
style="FONT-SIZE: 10pt"><SPAN class=511250003-18072005>This is a copy of the
remarks I made to kick off the DCRM(B) public hearing. Stephen Skuce
took excellent notes on the discussion, which will be distributed to this
list presently. --DJL</SPAN></SPAN></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><SPAN
class=511250003-18072005></SPAN></SPAN> </P><SPAN style="FONT-SIZE: 10pt">
<DIV class=MsoNormal
style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal; TEXT-ALIGN: center"
align=left><SPAN style="FONT-SIZE: 11pt"><SPAN
class=511250003-18072005>I</SPAN>ntroduction to the DCR(B) Public Hearing,
Chicago, 26 June 2005<o:p></o:p></SPAN></DIV></SPAN>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"></SPAN> </P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">Thank you for coming to this public hearing on <I
style="mso-bidi-font-style: normal">Descriptive Cataloging of Rare Materials
(Books)</I>, sponsored by the Bibliographic Standards Committee of the Rare
Books and Manuscripts Section. I am Deborah Leslie, chairwoman of this
committee. I would like to start out by giving a brief sketch of the context and
development of this document. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B
style="mso-bidi-font-weight: normal"><SPAN style="FONT-SIZE: 10pt">History of
DCRM(B)<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">In 1981, the Library of Congress published <I
style="mso-bidi-font-style: normal">Bibliographic Description of Rare Books,
</I>or BDRB, which functioned as LC's own rule interpretations for the section
of AACR 2 chapter 2 that covers early printed monographs. Ten years later, a
revision of BDRB was published, renamed <I
style="mso-bidi-font-style: normal">Descriptive Cataloging of Rare Books</I>, or
DCRB, the rare book cataloging rules currently in use by North American as well
as some British and European libraries. DCRB was a collaboration between the
Library of Congress and the RBMS Bibliographic Standards Committee. Several
years ago, the Bibliographic Standards Committee, under the chairmanship of
Robert Maxwell, initiated a new revision. Although the Library of Congress as an
institution has not had an active role in this revision, they have been kept
apprised of its progress and have encouraged our efforts. Moreover, this
committee has a liaison to the Library of Congress in the person of Elizabeth
Robinson, former member of Bib Standards and the head of the Rare Book Team at
LC. The LC Cataloging and Support Office has developed a working group to review
and comment on DCRM(B), which will be published by the Library of Congress,
providing they approve the text. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Context of DCRM<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">A note on the name DCRM(B) is in order. Very early in
the revision process, we envisioned a cluster of related guidelines for the
description and access of rare materials besides printed monographs. (Let me say
here that the use of the word "rare" is meant to convey materials receiving
special treatment by their institutions, usually because it is desirable for
these materials to be preserved in their original state, and it is believed that
shelving them in open stacks will not provide the necessary protection. We are
therefore deliberately not limiting ourselves to early or scarce materials per
se). The unifying concept is that of "Descriptive Cataloging of Rare Materials,"
with a parenthetical specification of the type of material the individual
guidelines cover, following the ISBD style of designation. Even now, DCRM(M),
for rare music, and DCRM(S), for rare serials, are in progress. <I
style="mso-bidi-font-style: normal">Descriptive Cataloging of Ancient, Medieval,
Renaissance, and Early Modern Manuscripts</I>, 2004, by Gregory Pass with the
collaboration of the Bibliographic Standards Committee, is included in this
cluster of related guidelines, even though its acronym of AMREMM does not follow
the pattern just described. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Principles<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">The objectives and principles of DCRM(B) make clear, we
hope, the strong principle-based approach to the revision process. Taking
advantage of recent theoretical work provided by Elaine Svenonius as well as the
<I style="mso-bidi-font-style: normal">Functional Requirements for Bibliographic
Records, </I>we sought to articulate a clear understanding of what we are trying
to accomplish with special rules for rare materials, and what we have judged to
be the best ways to accomplish it. We are also responding to growing concern
about the serious barriers to scholarly access resulting from large numbers of
un- and under-cataloged materials in our special collections units. It is
perhaps natural to correlate "rare materials" with "really long, detailed
cataloging records," but that is not a necessary correlation. As our
contribution to the endeavor to eliminate "hidden collections," we have tried to
make it abundantly clear that perfectly legitimate DCRM(B) records may be
created that are not, in fact, lengthy, full, or employ all possible options for
notes and access points. Most notes are optional. We direct your attention
especially to the discussion contained in "Pre-cataloging decisions," as well as
the appendices on collection-level, core-level, and minimal-level DCRM(B)
records. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Correction of problems <o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">The revision of DCRB accomplishes two primary goals.
First, the use of DCRB over ten years revealed problems with several of its
provisions that needed addressing. Two prime examples of substantive revision
are 1) the silent conversion in transcription of publication dates expressed as
roman numerals on the resource as arabic numerals in the description. This
silent conversion, although traditional, is inconsistent with and seriously
undercuts the advantages that accrue with precise and faithful transcription of
title page information, and its continuance could not be justified without doing
violence to the arguments for faithful transcription in the first place.
Therefore, DCRM(B) requires the transcription of roman numerals in imprints as
roman numerals, followed by the arabic Gregorian equivalent in square brackets.
<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">Another substantive revision was made to the existing
instruction to treat added engraved title-pages as leaves of text instead of
leaves of plates. Thoughtful reconsideration has led us to conclude that the
statement of extent element, which already separates the count of plates from
text, should more reliably represent the physical structure of the book than it
now does because of a traditional yet seemingly arbitrary instruction: to treat
certain plates as text in order to privilege title information. Therefore,
DCRM(B) requires the cataloger to treat text as text and plate as plate without
regard for the leaf's content. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Additions<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">The more striking differences between DCRB and DCRM(B)
are the substantive additions. Although DCRB explicitly acknowledges that it
could be used to describe material of any period, it is in fact founded on the
assumption that printed books of the hand-press era are being described. Many
catalogers have for some years expressed frustration over the lack of guidance
for machine-press books, which more and more frequently are finding themselves
in special collections. To remedy that situation, some rules were rewritten in
DCRM(B) and examples added throughout to encompass the nature of machine-press
books. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">The publication, distribution etc. area proved the most
difficult and delicate. AACR2 rules for recording information in this area
assume modern relationships in the publication, manufacture, and distribution
functions, with a primary role taken by the publisher and a subordinate role
taken by the printer or manufacturer. In the hand-press period, the
relationships between bookseller, publisher, and printer were more fluid and
less well-defined. It would be inappropriate to accord primacy to the
"publisher" when cataloging an early printed book. In considering how to
incorporate publication data for machine-press books, we identified two viable
options. One was to add separate rules where necessary for machine-press books,
which we eventually discarded. We gave ourselves the more difficult but, we
believe, the more coherent approach to devise a single set of rules that would
serve for all kinds of printed monographs, and do it in such a way so that the
finished description appropriately reflects the publication relationships for
item in question. You will see that rule 4A6 includes extended on how to
determine whether primacy is to be given to a publisher in transcription, or
whether the different functions are to be given equal footing, by using the
wording, layout, and typography of the resource itself. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Appendix E<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">We added a new appendix --Appendix E--which considers
the question of bibliographic variants, particularly in the light of when to
create a new record. DCRM(B) is explicitly assuming separate records for
different editions and issues, but combined records for different impressions
and states. However, this approach is not prescriptive, and Appendix E includes
a discussion on when a finer granularity for record-creation is warranted, as
well as guidelines on how to navigate through rules when a different approach is
selected. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Appendix G<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">Appendix G is a substantially expanded version of DCRB's
appendix B. The table of last resort for use when the pattern of IJUV in the
text cannot be determined is still there, although the presentation was
drastically revised. In conjunction with 0H, more specific guidance on
converting uppercase to lowercase capital I or capital V, although the more
specific guidance is actually geared toward shortening the process.<SPAN
style="mso-spacerun: yes"> </SPAN>This appendix provides guidance on
other common transcription difficulties faced by 21st-century catalogers. Of
particular note is a table of facsimiles of pre-modern characters, letterforms,
and contractions, with their appropriate transcriptions. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Introduction of workers<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">I would like to just say a word about who has been
actively participating in this revision--the "we" I've been referring to so
freely. All current members and many former members of the Bibliographic
Standards Committee have worked very hard. The substance of most of the
significant changes and additions to DCRB were decided on during an invitational
conference, hosted by Beinecke Library of Yale University, during March of 2003.
Besides Bibliographic Standards Committee members, a number of other people with
particular expertise, including some who had been involved in the revision of
BDRB into DCRB, participated actively in the DCRM conference to great benefit.
The shaping of DCRM(B) drafts beta through epsilon has been in the hands of five
editors, who, besides me, are John Attig, Robert Maxwell, Joe Springer, and
Manon Théroux.<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Open the floor <o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">I would like to now open the floor now for any questions
or comments you have brought with you, or which have arisen as a result of my
preliminary comments.<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<UL style="MARGIN-TOP: 0in" type=square>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">Ligatures. <o:p></o:p></SPAN></LI>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">Roman dates<o:p></o:p></SPAN></LI>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">4A6 on the primacy of publishers
<o:p></o:p></SPAN></LI>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">Transcription of copyright data<o:p></o:p></SPAN></LI>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">Engraved title pages<o:p></o:p></SPAN></LI>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">Pre-Cataloging decisions<o:p></o:p></SPAN></LI>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">Note labels<o:p></o:p></SPAN></LI>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">curved rv<o:p></o:p></SPAN></LI></UL></DIV>
<DIV> </DIV>
<DIV class=Section1>
<P class=MsoNormal align=left><SPAN
style="FONT-SIZE: 9pt; FONT-FAMILY: 'Palatino Linotype'">_________________________________<BR>Deborah
J. Leslie, M.A., M.L.S.<BR>Head of Cataloging<BR>Folger Shakespeare
Library<BR><A
href="mailto:djleslie@folger.edu">djleslie@folger.edu</A><BR>http://www.folger.edu<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 9pt"><o:p> </o:p></SPAN></P></DIV>
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