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<DIV><SPAN class=927003313-18072005><FONT face=Arial color=#0000ff size=2>Hello,
Leslie--</FONT></SPAN></DIV>
<DIV><SPAN class=927003313-18072005><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=927003313-18072005><FONT face=Arial color=#0000ff size=2>Thanks
much for your remarks, and thank you for the opportunity to be involved even in
a small way in this discussion.</FONT></SPAN></DIV>
<DIV><SPAN class=927003313-18072005><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=927003313-18072005><FONT face=Arial color=#0000ff size=2>Dan
Rettberg</FONT></SPAN></DIV>
<DIV><SPAN class=927003313-18072005><FONT face=Arial color=#0000ff
size=2>drettberg@huc.edu</FONT> </SPAN></DIV>
<BLOCKQUOTE dir=ltr style="MARGIN-RIGHT: 0px">
<DIV class=OutlookMessageHeader dir=ltr align=left><FONT face=Tahoma
size=2>-----Original Message-----<BR><B>From:</B> Deborah J. Leslie
[mailto:DJLeslie@folger.edu]<BR><B>Sent:</B> Sunday, July 17, 2005 11:10
PM<BR><B>To:</B> dcrm-l@lib.byu.edu<BR><B>Subject:</B> [DCRM-L] Introductory
remarks at the DCRM(B) public hearing<BR><BR></FONT></DIV>
<DIV>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> <SPAN style="FONT-SIZE: 10pt"><SPAN
class=511250003-18072005>This is a copy of the remarks I made to kick off the
DCRM(B) public hearing. Stephen Skuce took excellent notes on the
discussion, which will be distributed to this list presently.
--DJL</SPAN></SPAN></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><SPAN
class=511250003-18072005></SPAN></SPAN> </P><SPAN
style="FONT-SIZE: 10pt">
<DIV class=MsoNormal
style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal; TEXT-ALIGN: center"
align=left><SPAN style="FONT-SIZE: 11pt"><SPAN
class=511250003-18072005>I</SPAN>ntroduction to the DCR(B) Public Hearing,
Chicago, 26 June 2005<o:p></o:p></SPAN></DIV></SPAN>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"></SPAN> </P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">Thank you for coming to this public hearing on <I
style="mso-bidi-font-style: normal">Descriptive Cataloging of Rare Materials
(Books)</I>, sponsored by the Bibliographic Standards Committee of the Rare
Books and Manuscripts Section. I am Deborah Leslie, chairwoman of this
committee. I would like to start out by giving a brief sketch of the context
and development of this document. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B
style="mso-bidi-font-weight: normal"><SPAN style="FONT-SIZE: 10pt">History of
DCRM(B)<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">In 1981, the Library of Congress published <I
style="mso-bidi-font-style: normal">Bibliographic Description of Rare Books,
</I>or BDRB, which functioned as LC's own rule interpretations for the section
of AACR 2 chapter 2 that covers early printed monographs. Ten years later, a
revision of BDRB was published, renamed <I
style="mso-bidi-font-style: normal">Descriptive Cataloging of Rare Books</I>,
or DCRB, the rare book cataloging rules currently in use by North American as
well as some British and European libraries. DCRB was a collaboration between
the Library of Congress and the RBMS Bibliographic Standards Committee.
Several years ago, the Bibliographic Standards Committee, under the
chairmanship of Robert Maxwell, initiated a new revision. Although the Library
of Congress as an institution has not had an active role in this revision,
they have been kept apprised of its progress and have encouraged our efforts.
Moreover, this committee has a liaison to the Library of Congress in the
person of Elizabeth Robinson, former member of Bib Standards and the head of
the Rare Book Team at LC. The LC Cataloging and Support Office has developed a
working group to review and comment on DCRM(B), which will be published by the
Library of Congress, providing they approve the text. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Context of DCRM<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">A note on the name DCRM(B) is in order. Very early in
the revision process, we envisioned a cluster of related guidelines for the
description and access of rare materials besides printed monographs. (Let me
say here that the use of the word "rare" is meant to convey materials
receiving special treatment by their institutions, usually because it is
desirable for these materials to be preserved in their original state, and it
is believed that shelving them in open stacks will not provide the necessary
protection. We are therefore deliberately not limiting ourselves to early or
scarce materials per se). The unifying concept is that of "Descriptive
Cataloging of Rare Materials," with a parenthetical specification of the type
of material the individual guidelines cover, following the ISBD style of
designation. Even now, DCRM(M), for rare music, and DCRM(S), for rare serials,
are in progress. <I style="mso-bidi-font-style: normal">Descriptive Cataloging
of Ancient, Medieval, Renaissance, and Early Modern Manuscripts</I>, 2004, by
Gregory Pass with the collaboration of the Bibliographic Standards Committee,
is included in this cluster of related guidelines, even though its acronym of
AMREMM does not follow the pattern just described. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Principles<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">The objectives and principles of DCRM(B) make clear,
we hope, the strong principle-based approach to the revision process. Taking
advantage of recent theoretical work provided by Elaine Svenonius as well as
the <I style="mso-bidi-font-style: normal">Functional Requirements for
Bibliographic Records, </I>we sought to articulate a clear understanding of
what we are trying to accomplish with special rules for rare materials, and
what we have judged to be the best ways to accomplish it. We are also
responding to growing concern about the serious barriers to scholarly access
resulting from large numbers of un- and under-cataloged materials in our
special collections units. It is perhaps natural to correlate "rare materials"
with "really long, detailed cataloging records," but that is not a necessary
correlation. As our contribution to the endeavor to eliminate "hidden
collections," we have tried to make it abundantly clear that perfectly
legitimate DCRM(B) records may be created that are not, in fact, lengthy,
full, or employ all possible options for notes and access points. Most notes
are optional. We direct your attention especially to the discussion contained
in "Pre-cataloging decisions," as well as the appendices on collection-level,
core-level, and minimal-level DCRM(B) records. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Correction of problems <o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">The revision of DCRB accomplishes two primary goals.
First, the use of DCRB over ten years revealed problems with several of its
provisions that needed addressing. Two prime examples of substantive revision
are 1) the silent conversion in transcription of publication dates expressed
as roman numerals on the resource as arabic numerals in the description. This
silent conversion, although traditional, is inconsistent with and seriously
undercuts the advantages that accrue with precise and faithful transcription
of title page information, and its continuance could not be justified without
doing violence to the arguments for faithful transcription in the first place.
Therefore, DCRM(B) requires the transcription of roman numerals in imprints as
roman numerals, followed by the arabic Gregorian equivalent in square
brackets. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">Another substantive revision was made to the existing
instruction to treat added engraved title-pages as leaves of text instead of
leaves of plates. Thoughtful reconsideration has led us to conclude that the
statement of extent element, which already separates the count of plates from
text, should more reliably represent the physical structure of the book than
it now does because of a traditional yet seemingly arbitrary instruction: to
treat certain plates as text in order to privilege title information.
Therefore, DCRM(B) requires the cataloger to treat text as text and plate as
plate without regard for the leaf's content. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Additions<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">The more striking differences between DCRB and DCRM(B)
are the substantive additions. Although DCRB explicitly acknowledges that it
could be used to describe material of any period, it is in fact founded on the
assumption that printed books of the hand-press era are being described. Many
catalogers have for some years expressed frustration over the lack of guidance
for machine-press books, which more and more frequently are finding themselves
in special collections. To remedy that situation, some rules were rewritten in
DCRM(B) and examples added throughout to encompass the nature of machine-press
books. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">The publication, distribution etc. area proved the
most difficult and delicate. AACR2 rules for recording information in this
area assume modern relationships in the publication, manufacture, and
distribution functions, with a primary role taken by the publisher and a
subordinate role taken by the printer or manufacturer. In the hand-press
period, the relationships between bookseller, publisher, and printer were more
fluid and less well-defined. It would be inappropriate to accord primacy to
the "publisher" when cataloging an early printed book. In considering how to
incorporate publication data for machine-press books, we identified two viable
options. One was to add separate rules where necessary for machine-press
books, which we eventually discarded. We gave ourselves the more difficult
but, we believe, the more coherent approach to devise a single set of rules
that would serve for all kinds of printed monographs, and do it in such a way
so that the finished description appropriately reflects the publication
relationships for item in question. You will see that rule 4A6 includes
extended on how to determine whether primacy is to be given to a publisher in
transcription, or whether the different functions are to be given equal
footing, by using the wording, layout, and typography of the resource itself.
<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Appendix E<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">We added a new appendix --Appendix E--which considers
the question of bibliographic variants, particularly in the light of when to
create a new record. DCRM(B) is explicitly assuming separate records for
different editions and issues, but combined records for different impressions
and states. However, this approach is not prescriptive, and Appendix E
includes a discussion on when a finer granularity for record-creation is
warranted, as well as guidelines on how to navigate through rules when a
different approach is selected. <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Appendix G<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">Appendix G is a substantially expanded version of
DCRB's appendix B. The table of last resort for use when the pattern of IJUV
in the text cannot be determined is still there, although the presentation was
drastically revised. In conjunction with 0H, more specific guidance on
converting uppercase to lowercase capital I or capital V, although the more
specific guidance is actually geared toward shortening the process.<SPAN
style="mso-spacerun: yes"> </SPAN>This appendix provides guidance
on other common transcription difficulties faced by 21st-century catalogers.
Of particular note is a table of facsimiles of pre-modern characters,
letterforms, and contractions, with their appropriate transcriptions.
<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Introduction of workers<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">I would like to just say a word about who has been
actively participating in this revision--the "we" I've been referring to so
freely. All current members and many former members of the Bibliographic
Standards Committee have worked very hard. The substance of most of the
significant changes and additions to DCRB were decided on during an
invitational conference, hosted by Beinecke Library of Yale University, during
March of 2003. Besides Bibliographic Standards Committee members, a number of
other people with particular expertise, including some who had been involved
in the revision of BDRB into DCRB, participated actively in the DCRM
conference to great benefit. The shaping of DCRM(B) drafts beta through
epsilon has been in the hands of five editors, who, besides me, are John
Attig, Robert Maxwell, Joe Springer, and Manon Théroux.<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0in; LINE-HEIGHT: normal"><B><SPAN
style="FONT-SIZE: 10pt">Open the floor <o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt">I would like to now open the floor now for any
questions or comments you have brought with you, or which have arisen as a
result of my preliminary comments.<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; LINE-HEIGHT: normal"><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<UL style="MARGIN-TOP: 0in" type=square>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">Ligatures. <o:p></o:p></SPAN>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">Roman dates<o:p></o:p></SPAN>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">4A6 on the primacy of publishers <o:p></o:p></SPAN>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">Transcription of copyright data<o:p></o:p></SPAN>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">Engraved title pages<o:p></o:p></SPAN>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">Pre-Cataloging decisions<o:p></o:p></SPAN>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">Note labels<o:p></o:p></SPAN>
<LI class=MsoNormal
style="MARGIN: 0in 0in 0pt; TEXT-INDENT: -0.25in; LINE-HEIGHT: normal; tab-stops: list .5in; mso-list: l0 level1 lfo1"><SPAN
style="FONT-SIZE: 10pt">curved rv<o:p></o:p></SPAN></LI></UL></DIV>
<DIV> </DIV>
<DIV class=Section1>
<P class=MsoNormal align=left><SPAN
style="FONT-SIZE: 9pt; FONT-FAMILY: 'Palatino Linotype'">_________________________________<BR>Deborah
J. Leslie, M.A., M.L.S.<BR>Head of Cataloging<BR>Folger Shakespeare
Library<BR><A
href="mailto:djleslie@folger.edu">djleslie@folger.edu</A><BR>http://www.folger.edu<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 9pt"><o:p> </o:p></SPAN></P></DIV>
<DIV> </DIV></BLOCKQUOTE></BODY></HTML>