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<P ALIGN=LEFT><SPAN LANG="en-us"><FONT COLOR="#800080" FACE="Verdana">Thanks, Carol.</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#800080" FACE="Verdana"> More below.</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"></SPAN><A NAME=""><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#800080" SIZE=1 FACE="Arial Unicode MS">__________________________________________</FONT></SPAN></A></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT COLOR="#800080" SIZE=1 FACE="Arial Unicode MS">Deborah J. Leslie, M.A., M.L.S.<BR>
Chair, RBMS Bibliographic Standards Committe</FONT><FONT COLOR="#800080" SIZE=1 FACE="Arial Unicode MS">e<BR>
<A HREF="http://www.folger.edu/bsc/index.html">http://www.folger.edu/bsc/index.html</A><BR>
Head of Cataloging, Folger Shakespeare Library<BR>
</FONT><FONT COLOR="#800080" SIZE=1 FACE="Arial Unicode MS">201 East Capitol St., S.E.,</FONT> <FONT COLOR="#800080" SIZE=1 FACE="Arial Unicode MS">Washington,</FONT> <FONT COLOR="#800080" SIZE=1 FACE="Arial Unicode MS">D.C.</FONT> <FONT COLOR="#800080" SIZE=1 FACE="Arial Unicode MS">20003</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><BR>
</SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#800080" SIZE=1 FACE="Arial Unicode MS">djleslie@folger.edu || 202.675-0369 ||</FONT></SPAN><SPAN LANG="en-us"> </SPAN><A HREF="http://www.folger.edu"><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><U></U></SPAN><U><SPAN LANG="en-us"></SPAN></U><U><SPAN LANG="en-us"><FONT COLOR="#0000FF" SIZE=1 FACE="Arial Unicode MS">http://www.folger.edu</FONT></SPAN></U><SPAN LANG="en-us"></SPAN></A><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#800080" SIZE=1 FACE="Arial Unicode MS"></FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> </SPAN></P>
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<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Tahoma">-----Original Message-----<BR>
</FONT></SPAN><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><FONT SIZE=2 FACE="Tahoma">From:</FONT></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT SIZE=2 FACE="Tahoma"> Carol Fink [<A HREF="mailto:cfink2@michigan.gov">mailto:cfink2@michigan.gov</A>]<BR>
</FONT></SPAN><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><FONT SIZE=2 FACE="Tahoma">Sent:</FONT></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT SIZE=2 FACE="Tahoma"> 13 September 2006 15:52<BR>
</FONT></SPAN><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><FONT SIZE=2 FACE="Tahoma">To:</FONT></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT SIZE=2 FACE="Tahoma"> Deborah J. Leslie<BR>
</FONT></SPAN><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><FONT SIZE=2 FACE="Tahoma">Subject:</FONT></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT SIZE=2 FACE="Tahoma"> DCRM(B) final close reading - Area 5</FONT></SPAN><SPAN LANG="en-us"></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">Deborah,</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">As you know, I'm pretty much a rookie about cataloging rare materials.</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">I'm a bit confused about transcribe vs. record. If I'm off track about</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">which is which, please disregard 5B1.2, 5B1.3 no. 2, 5B1.4, 5D1.3 and</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">5D1.1-5E1.2. There is a second comment about 5D2, though.</FONT></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I><FONT COLOR="#800080" SIZE=2 FACE="Arial">[DJL]</FONT></I></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#800080" SIZE=2 FACE="Arial"> Area 5 is a place where the verb “record” is used intentionally. “Transcribe” is reserved for transcribing text, while “record” is used when, by following precise rules, two catalogers will arrive at the same result. I’ve copied the items in the editorial checklist that address this:</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
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<P ALIGN=LEFT><SPAN LANG="en-us"><FONT COLOR="#800080" FACE="Verdana">[DJL]</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> </SPAN></P>
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<P ALIGN=LEFT><SPAN LANG="en-us"><FONT COLOR="#333399" FACE="Palatino Linotype">-prefer “transcribe” over “record” if indicating transcription</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT COLOR="#333399" FACE="Palatino Linotype">-“record” and “give” both okay if not indicating transcription, but prefer “record” if taking information from the item itself, especially if another cataloger would come up with the same result (e.g. pagination)</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">"5A1. Prescribed information" not bold</FONT></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I><FONT COLOR="#800080" SIZE=2 FACE="Arial">[DJL]</FONT></I></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#800080" SIZE=2 FACE="Arial">. Fixed</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">"5A2. Sources of information" not bold</FONT></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I><FONT COLOR="#800080" SIZE=2 FACE="Arial">[DJL]</FONT></I></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#800080" SIZE=2 FACE="Arial"> Fixed.</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">5B1.2 "Record the complete number ..." change to "Transcribe the</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">complete number..."?</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">5B1.3 no. 1 "When the pages..." could be "If the pages ..."</FONT></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I><FONT COLOR="#800080" SIZE=2 FACE="Arial">[DJL]</FONT></I></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#800080" SIZE=2 FACE="Arial"> Yes; changed</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial"> no. 2 Several instances of "record" when should be</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">"transcribe"?</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">5B1.4 Instance of "record" when should be "transcribe"?</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">5B3.2 "Consider that numbered sequences include unnumbered ... " left</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">me thinking I had an option here. (Either consider it or not.) How</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">about: "Consider numbered sequences to include unnumbered ... " if not</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">an option?</FONT></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I><FONT COLOR="#800080" SIZE=2 FACE="Arial">[DJL]</FONT></I></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#800080" SIZE=2 FACE="Arial"> Your suggested wording is much clearer. Changed. </FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><B><I><FONT COLOR="#800080" SIZE=2 FACE="Arial">[DJL]</FONT></I></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#800080" SIZE=2 FACE="Arial">I’ve also made a suggestion separately that the second example needs a “but”</FONT></SPAN></P>
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<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">5B6.4 "If a volume has a pagination of its own ... " does not need the</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">second a. "If a volume has pagination of its own …?</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial"></FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#800080" SIZE=2 FACE="Arial">[</FONT></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I><FONT COLOR="#800080" SIZE=2 FACE="Arial">DJL</FONT></I></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#800080" SIZE=2 FACE="Arial">] Fixed</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">5B14.1 "Add a statement of pagination ..." change to "Record a</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">statement of pagination ..."?</FONT></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I><FONT COLOR="#800080" SIZE=2 FACE="Arial">[DJL]</FONT></I></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#800080" SIZE=2 FACE="Arial"> Hmm. I think it’s probably better as it. The “1 sheet” is the recorded pagination; what the cataloger is</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#800080" SIZE=2 FACE="Arial">instructed</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#800080" SIZE=2 FACE="Arial"> to do is to add extra information to the recorded pagination.</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">5C1.2 Optionally not italicized.</FONT></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I><FONT COLOR="#800080" SIZE=2 FACE="Arial">[DJL]</FONT></I></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#800080" SIZE=2 FACE="Arial"> Fixed</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">5C2.1 Optionally not italicized.</FONT></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I><FONT COLOR="#800080" SIZE=2 FACE="Arial">[DJL]</FONT></I></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#800080" SIZE=2 FACE="Arial"> Fixed</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">Also: Consider using "Use in alphabetical order one or more such terms</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">as follows..." instead of "Use in alphabetical order one or more such</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">terms as the following:"</FONT></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I> <FONT COLOR="#800080" SIZE=2 FACE="Arial">[DJL]</FONT></I></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#800080" SIZE=2 FACE="Arial">Your suggested wording seems slightly clumsier to me; is there a grammatical for your suggestion that I’m missing?</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> </SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">5D1.1-5E1.2 Lots of instances of the word "give". Replace all with</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">"record"? (as noted in Editorial Checklist: Prefer "record" if taking</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">information from the item itself, especially if another cataloger would</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">come up with the same result.) Size, format, and extent would be the</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">same no matter who catalogs the item, right?</FONT></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I></I></B></SPAN><SPAN LANG="en-us"><B><I><FONT COLOR="#800080" SIZE=2 FACE="Arial">[DJL]</FONT></I></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#800080" SIZE=2 FACE="Arial"> Yes, you’re right. I’ll plan to change them as appropriate to “record” unless I hear objections.</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> </SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">5D1.3 "... add the bibliographical format ... change to: "Supply the</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">bibliographical format ..."?</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">5D1. Height and format</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">Instead of "Give the height ..." use "Supply the height..."?</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">Also: Why state "... in centimeters *exact* to within one</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">centimeter..." when the rules tell the cataloger to round up? Rounding</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">up means it's no longer an exact measurement, doesn't it?</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">5D1.3 has two "gives" change to "record"?</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">5D2-5E1.2 each have one "give". Change to "record"?</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">Also, for 5D2: What does a cataloger do about items less than 10 cm</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">high but wider than 10 cm? Are both measurements recorded in mm or is</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">one cm and the other mm? Could we have an example for that? </FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">I've only sent these to you because I don't really want to broadcast my</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">ignorance about rare cataloging. The Glossary is forthcoming.</FONT></SPAN></P>
<P ALIGN=LEFT><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">Carol</FONT></SPAN></P>
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