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<div class=Section1>

<p class=MsoNormal><font size=2 color=purple face="Palatino Linotype"><span
style='font-size:10.0pt;font-family:"Palatino Linotype";color:purple'>Dear </span></font><font
 size=2 color=purple face="Palatino Linotype"><span style='font-size:10.0pt;
 font-family:"Palatino Linotype";color:purple'>DCRM</span></font><font size=2
color=purple face="Palatino Linotype"><span style='font-size:10.0pt;font-family:
"Palatino Linotype";color:purple'>-L colleagues,</span></font></p>

<p class=MsoNormal><font size=2 face="Palatino Linotype"><span
style='font-size:10.0pt;font-family:"Palatino Linotype"'>&nbsp;</span></font></p>

<p class=MsoNormal><font size=2 color=purple face="Palatino Linotype"><span
style='font-size:10.0pt;font-family:"Palatino Linotype";color:purple'>I am
appending here the editors&#8217; resolution about the problem of square
brackets for transcribed data. It was written by John Attig for the rest of the
editors after the </span></font><font size=2 color=purple
 face="Palatino Linotype"><span style='font-size:10.0pt;font-family:"Palatino Linotype";
 color:purple'>DCRM</span></font><font size=2 color=purple
face="Palatino Linotype"><span style='font-size:10.0pt;font-family:"Palatino Linotype";
color:purple'>(S) editorial meetings that were held at the Folger the week of
November 6. I have made some changes to his text based on subsequent discussion
and agreement by the editors. --DJL </span></font></p>

<p class=MsoNormal><font size=2 face="Palatino Linotype"><span
style='font-size:10.0pt;font-family:"Palatino Linotype"'>&nbsp;</span></font></p>

<p class=MsoNormal><font size=3 face="Palatino Linotype"><span
style='font-size:12.0pt;font-family:"Palatino Linotype"'><br>
DCRB and previous drafts of </span></font><font face="Palatino Linotype"><span
 style='font-family:"Palatino Linotype"'>DCRM</span></font><font
face="Palatino Linotype"><span style='font-family:"Palatino Linotype"'>(B)
leave an ambiguity in the use of square brackets in the description. Following
0D, information in square brackets may either be transcribed (i.e., applying
all the conventions in 0G) from a non-prescribed source or supplied by the
cataloger.&nbsp; In the former case, the source of the information should be
given in a note, and in the latter case, the evidence used by the cataloger may
be given in a note.&nbsp; However, the relationship between the description and
the sources may not be clear, particularly if the cataloger fails to note the
source.&nbsp; Therefore, it seemed to the editors meeting in Washington last week
that </span></font><font face="Palatino Linotype"><span style='font-family:
 "Palatino Linotype"'>DCRM</span></font><font face="Palatino Linotype"><span
style='font-family:"Palatino Linotype"'> should not allow transcription of data
in square brackets in areas 1, 2, 3 (for serials), 4 or 6; in these areas, use
of square brackets means that the information has been supplied by the
cataloger. Formal statements from non-prescribed sources may be
&quot;transcribed&quot; by quoting them in a note or supplied by the cataloger
in square brackets without applying the rules in 0G.<br>
<br>
This marks a dramatic change from DCRB, but it is one that we all endorsed as
appropriate to support the objectives of &quot;a more rigorous and consistent
approach to transcription&quot; for rare materials.<br>
<br>
In order to accomplish this change, we propose to delete provisions in 0D,
1A2.1, 2A2, 6A2.5 and adding an explicit rule not to transcribe information
from non-prescribed source to rule 0D.<br>
<br>
The proposal could have ended there, but we wanted to address the objection
that such a proposal would omit from the body of the description important
information that appeared only on non-prescribed sources.&nbsp; The most common
examples that we were aware of were edition statements (such as &quot;Book club
edition&quot;) and series statements that appeared only on dust jackets.&nbsp; Randy<b><i><span
style='font-weight:bold;font-style:italic'> </span></i></b>Brandt was
particularly emphatic that these are important identifying characteristics for
rare materials between the early 19th and mid-20th centuries and that it was
not uncommon for such information to appear only on dust jackets. He also felt
that many rare materials were obtained from dealers or collectors who could be
depended upon to preserve the integrity of the copy.&nbsp; In these cases, he
argued that including these statements (with a note of their source) was
appropriate in formulating the description.<br>
<br>
In order to accomplish this, we propose to add dust jacket to the sources for areas
2, 4, and 6. We also propose to add caveats in several places about the
cataloger needing to feel confident that the dust jacket was issued with copies
of the manifestation being described before taking information from this source.&nbsp;
Finally, an explicit instruction at 6A2.5 to enclose series statements taken
from a dust jacket in square brackets is to be deleted.<br>
<br>
Although we thought it highly unlikely that publication information would
appear only on a dust, we had no logical reason to exclude allowing the dust
jacket as a prescribed source of information for area 4.&nbsp; We do feel that
dust jackets should not be treated like labels affixed to the title page, i.e.,
we do not feel that publication information (or any other) appearing on the
dust jacket should be transcribed instead of information given in other
prescribed sources.<b><i><span style='font-weight:bold;font-style:italic'> </span></i></b>&nbsp;&lt;end&gt;<br>
<br>
</span></font></p>

<p class=MsoNormal><font size=3 color=purple face="Palatino Linotype"><span
style='font-size:12.0pt;font-family:"Palatino Linotype";color:purple'>In addition
to the proposals mentioned above, we have added a new section IX to the
Introduction, appended here, and moved &#8220;Pre-cataloging decisions&#8221; to
X. (We had earlier decided to renumber the introduction using capital roman numerals
as the least confusing or cluttered of possible options.)</span></font></p>

<p class=Header2><b><font size=4 face="Palatino Linotype"><span
style='font-size:13.0pt;font-family:"Palatino Linotype"'>IX. Integrity of the
copy</span></font></b></p>

<p class=Header3><b><font size=3 face="Palatino Linotype"><span
style='font-size:12.0pt;font-family:"Palatino Linotype"'>IX.1. Defects and
sophistication</span></font></b></p>

<p class=Normalparagraph><font size=3 face="Palatino Linotype"><span
style='font-size:12.0pt;font-family:"Palatino Linotype"'>&nbsp;</span></font></p>

<p class=Normalparagraph><font size=3 face="Palatino Linotype"><span
style='font-size:12.0pt;font-family:"Palatino Linotype"'>&nbsp;</span></font></p>

<p class=Normalparagraph><font size=3 face="Palatino Linotype"><span
style='font-size:12.0pt;font-family:"Palatino Linotype"'>A greater
vulnerability to damage, defect, and loss means that rare materials, especially
older printed materials, are less likely than modern materials to be in a
perfect or complete state when they reach the cataloger. One of the
cataloger&#8217;s tasks is to ascertain (within reasonable constraints) whether
and how much the copy in hand deviates from its original state as issued.
Imperfections and defects are usually easy to spot. Harder to spot during
casual examination are replacement leaves, plates, or sections from another
copy, and the cataloger is not expected to verify the integrity of each leaf in
a publication unless there is reason to suspect that the copy in hand may have
been made up, doctored, or falsified (&#8220;sophisticated&#8221;).
Bibliographers&#8217; and booksellers&#8217; descriptions are the usual source of
such information. </span></font></p>

<p class=Header3><b><font size=3 face="Palatino Linotype"><span
style='font-size:12.0pt;font-family:"Palatino Linotype"'>IX.2. Dust jackets</span></font></b></p>

<p class=Normalparagraph><font size=3 face="Palatino Linotype"><span
style='font-size:12.0pt;font-family:"Palatino Linotype"'>&nbsp;</span></font></p>

<p class=Normalparagraph><font size=3 face="Palatino Linotype"><span
style='font-size:12.0pt;font-family:"Palatino Linotype"'>&nbsp;</span></font></p>

<p class=Normalparagraph><font size=3 face="Palatino Linotype"><span
style='font-size:12.0pt;font-family:"Palatino Linotype"'>In the context of rare
materials cataloging, dust jackets issued by the publisher are appropriately
considered part of a publication, and are included in these rules as prescribed
sources for the edition, publication, distribution, etc.<span class=Queried><font
color=gray>,</font></span> and series areas. Dust jackets often contain
valuable information not found in any other source in the publication. Their
easy detachability, however, coupled with their original function as protection
for the binding only until it was safely in the hands of a reader, pose
considerable difficulties for the rare materials cataloger. A fine dust jacket
from a poor copy may have been exchanged with a poor dust jacket from a fine
copy; the dust jacket of an original printing may end up on the copy of a later
manifestation, and so on. When considering whether to transcribe information
that appears only on a dust jacket, the cataloger should be reasonably confident
that the dust jacket was issued with the publication. In case of doubt, the
cataloger should consider that the dust jacket was issued with the
publication.&nbsp; </span></font></p>

<p class=MsoNormal><font size=3 face="Palatino Linotype"><span
style='font-size:12.0pt;font-family:"Palatino Linotype"'><br>
<br>
</span></font></p>

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