<html xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns="http://www.w3.org/TR/REC-html40"
xmlns:ns0="urn:schemas-microsoft-com:office:smarttags">
<head>
<meta http-equiv=Content-Type content="text/html; charset=us-ascii">
<meta name=Generator content="Microsoft Word 11 (filtered medium)">
<style>
<!--
/* Font Definitions */
@font-face
{font-family:"Arial Unicode MS";
panose-1:2 11 6 4 2 2 2 2 2 4;}
@font-face
{font-family:Garamond;
panose-1:2 2 4 4 3 3 1 1 8 3;}
@font-face
{font-family:"Californian FB";
panose-1:2 7 4 3 6 8 11 3 2 4;}
@font-face
{font-family:"\@Arial Unicode MS";
panose-1:2 11 6 4 2 2 2 2 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Times New Roman";}
a:link, span.MsoHyperlink
{color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{color:purple;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:Garamond;
color:windowtext;
font-weight:normal;
font-style:normal;
text-decoration:none none;}
ins
{mso-style-type:export-only;
text-decoration:none;}
span.msoIns
{mso-style-type:export-only;
text-decoration:underline;}
@page Section1
{size:8.5in 11.0in;
margin:1.0in 1.25in 1.0in 1.25in;}
div.Section1
{page:Section1;}
-->
</style>
</head>
<body lang=EN-US link=blue vlink=purple>
<div class=Section1>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'>Dear DCRM-Lers,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'>Deborah Leslie invited me to join this list, and to ask a
number of cataloguing-related questions to fellow list members.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'>I am the Archivist and Librarian at a smallish art
collection/arboretum/school, and until recently my duties have been solely
related to our archives and our small circulating library. My training and
experience is as an archivist, so if my questions don’t make sense, or
seem obvious or unclear, I apologize!<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'>We have a small collection of books, exhibition catalogues,
pamphlets, and auction catalogues that either belonged to our founder, Albert
C. Barnes, or are not part of the circulating library for other reasons. They
are mostly 19<sup>th</sup> and early 20<sup>th</sup> century items, and often are
either annotated or inscribed by the author or Dr. Barnes. The annotations and
inscriptions are very important to us, as is previous ownership. We are trying,
with our small staff, to attack the job of cataloguing these items.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'>I have a fair-to-middling knowledge of
“regular” book cataloguing, and I was fortunate enough to take Rare
Book Cataloguing with Deborah at Rare Book School a few years ago, but when it
comes to the nitty gritty of special collections cataloguing, I am pretty
clueless. So, rather than bore you all further, these are my questions:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'>1) What is the specific difference between the 500 field
and the 590? Is it a matter of institutional preference as to which is used?<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'>2) What are the pros and cons of directly quoting
inscriptions versus simply describing them? I have noticed different
institutions do both; is there any sort of proper or recommended wording and
vocabulary?<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'>3) I have noticed that a few institutions record their
name at the beginning of a note (as in: “Barnes Foundation copy
inscribed: To John Doe, from Jane Smith”). Is this important, or
recommended?<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'>4) I know that Yale uses the 692 field to record terms
regarding inscriptions and ownership (as in: </span></font>692 14 |a Barrie, J.
M. |q (James Matthew), |d 1860-1937 |x Presentation inscription to A. Wood<font
face=Garamond><span style='font-family:Garamond'>). Is this a generally
recognized field? It would be extremely useful for us to be able to search
inscriptions in this way, but I haven’t seen many examples where it is
being used. Would a 700 be preferable?<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'>Well, that will certainly do for a start... Thank you, if
you have stuck with me to the end!<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'>-Katy<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Garamond><span style='font-size:12.0pt;
font-family:Garamond'>____________________<br>
</span></font><font size=2 face="Californian FB"><span style='font-size:10.0pt;
font-family:"Californian FB"'>Katy Rawdon-Faucett<br>
Archivist and Librarian<br>
The Barnes Foundation<br>
300 North Latch's Lane<br>
</span></font><font size=2><span style='font-size:10.0pt'><ns0:place
w:insAuthor="krawdon" w:insDate="2007-01-03T09:59:00Z" w:endInsAuthor="krawdon"
w:endInsDate="2007-01-03T09:59:00Z"><ns0:City w:insAuthor="krawdon"
w:insDate="2007-01-03T09:59:00Z" w:endInsAuthor="krawdon"
w:endInsDate="2007-01-03T09:59:00Z"><font face="Californian FB"><span
style='font-family:"Californian FB"'>Merion</span></font><u style='text-decoration:
none'><span class=msoIns><ins cite="mailto:krawdon"
datetime="2007-01-03T09:59"></ns0:City></ins></span></u><font
face="Californian FB"><span style='font-family:"Californian FB"'>, </span></font><ns0:State
w:insAuthor="krawdon" w:insDate="2007-01-03T09:59:00Z" w:endInsAuthor="krawdon"
w:endInsDate="2007-01-03T09:59:00Z"><font face="Californian FB"><span
style='font-family:"Californian FB"'>PA</span></font><u style='text-decoration:
none'><span class=msoIns><ins cite="mailto:krawdon"
datetime="2007-01-03T09:59"></ns0:State></ins></span></u><font
face="Californian FB"><span style='font-family:"Californian FB"'> </span></font><ns0:PostalCode
w:insAuthor="krawdon" w:insDate="2007-01-03T09:59:00Z" w:endInsAuthor="krawdon"
w:endInsDate="2007-01-03T09:59:00Z"><font face="Californian FB"><span
style='font-family:"Californian FB"'>19066-1759</span></font><u
style='text-decoration:none'><span class=msoIns><ins cite="mailto:krawdon"
datetime="2007-01-03T09:59"></ns0:PostalCode></ins></span></u></ns0:place></span></font><font
size=2 face="Californian FB"><span style='font-size:10.0pt;font-family:"Californian FB"'><br>
Ph: (610) 667-0290 ext. 1048<br>
Fax: (610) 664-4026<br>
</span></font><a href="blocked::mailto:krawdon@barnesfoundation.org"><font
size=2 face="Californian FB"><span style='font-size:10.0pt;font-family:"Californian FB"'>krawdon@barnesfoundation.org</span></font></a><font
size=2 face="Californian FB"><span style='font-size:10.0pt;font-family:"Californian FB"'><br>
</span></font><a href="http://www.barnesfoundation.org/archives.html"><font
size=2 face="Californian FB"><span style='font-size:10.0pt;font-family:"Californian FB"'>www.barnesfoundation.org/archives.html</span></font></a><font
size=2 face="Californian FB"><span style='font-size:10.0pt;font-family:"Californian FB"'>
<br>
<br>
</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
</div>
</body>
</html>