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<DIV><SPAN class=870395413-16072007><FONT face=Arial color=#0000ff size=2>That,
or course, is the other option. When I cataloged sixteenth century works at
Emory U. to OCLC, I sometimes used the 500 field with the delimiter 5 and our
library code for physical descriptions of the piece in hand I thought might be
of assistance to other libraries.</FONT></SPAN></DIV>
<DIV><SPAN class=870395413-16072007><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=870395413-16072007><FONT face=Arial color=#0000ff size=2>Dan
Rettberg</FONT></SPAN></DIV>
<DIV><SPAN class=870395413-16072007><FONT face=Arial color=#0000ff size=2>Rare
Book and Manuscript Bibliographer</FONT></SPAN></DIV>
<DIV><SPAN class=870395413-16072007><FONT face=Arial color=#0000ff size=2>Klau
Library</FONT></SPAN></DIV>
<DIV><SPAN class=870395413-16072007><FONT face=Arial color=#0000ff size=2>Hebrew
Union College-Jewish Institute of Religion</FONT></SPAN></DIV>
<DIV><SPAN class=870395413-16072007><FONT face=Arial color=#0000ff
size=2>Cincinnati, Ohio</FONT></SPAN></DIV>
<DIV><SPAN class=870395413-16072007><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=870395413-16072007><FONT face=Arial color=#0000ff
size=2>drettberg@huc.edu</FONT></SPAN></DIV>
<BLOCKQUOTE dir=ltr style="MARGIN-RIGHT: 0px">
<DIV class=OutlookMessageHeader dir=ltr align=left><FONT face=Tahoma
size=2>-----Original Message-----<BR><B>From:</B> dcrm-l-bounces@lib.byu.edu
[mailto:dcrm-l-bounces@lib.byu.edu]<B>On Behalf Of </B>John
Overholt<BR><B>Sent:</B> Mon, July 16, 2007 9:47 AM<BR><B>To:</B> DCRM
Revision Group List<BR><B>Subject:</B> [BULK] Re: [DCRM-L] Collated &
Perfect<BR><B>Importance:</B> Low<BR><BR></FONT></DIV>It seems like you'd want
the note in a holdings record if possible, or at least in a field that doesn't
end up in the WorldCat master record (which a 590 wouldn't, if I'm not
mistaken). If you were creating an original record in Connexion, I guess you'd
have to wait to add it until after you exported to your local system. I've
always preferred keeping local information out of WorldCat unless it has
implications for other libraries cataloging the same item.<BR>--John<BR><PRE class=moz-signature cols="72">John Overholt
Assistant Curator
The Donald and Mary Hyde Collection of Dr. Samuel Johnson/
Early Modern Books and Manuscripts
Houghton Library
Harvard University
<A class=moz-txt-link-freetext href="http://blogs.law.harvard.edu/hydeblog">http://blogs.law.harvard.edu/hydeblog</A></PRE><BR><BR>Margaret
Nichols wrote:
<BLOCKQUOTE
cite=mid6.2.3.4.2.20070716093144.036dfe70@postoffice7.mail.cornell.edu
type="cite">One thought that occurs to me is that since people don't always
remove the previous institution's notes from the record when they copy it
for their own institution, the "collated & perfect" note might end up
being misleading in those cases. On the other hand, if the note begins with
"Folger copy" or the like, I suppose that removes that danger (except for
the occasional extremely unobservant patron).<BR><BR>Hope this doesn't sound
too muddled--it's Monday ...<BR><BR>Cheers,<BR><BR>Margaret
Nichols<BR><BR>At 05:02 PM 7/14/2007, you wrote:<BR><BR>
<BLOCKQUOTE class=cite cite="" type="cite"><FONT face=Georgia>At ALA
annual this year, RBMS co-sponsored a program with MAGERT on library
map security. One of the speakers was Smiley's prosecuting attorney, who
stated that a catalog record that didn't mention imperfections wouldn't
stand up in court as evidence that it had no imperfections at the time it
was cataloged; a defense attorney would merely need to find a few examples
of cataloging that failed to mention existing imperfections at the time of
cataloging. <BR></FONT><BR><FONT face=Georgia>It occurred to me that for
cataloging rare materials, it might be worth considering incorporating the
old "collated & perfect" (sometimes abbreviated "c.&p.") note that
booksellers and collectors used to pencil into books or include in
descriptions. I'm imagining something like this, where a note on the state
of the volume's completeness would come at the front of all copy-specific
notes:<BR></FONT><BR><FONT face=Georgia>590 Folger copy: C.&p. DJL
20070714. Bound in <…> <BR></FONT><BR><FONT face=Georgia>Thoughts?
<BR></FONT><BR><FONT face="Palatino Linotype"
size=2>_____________________________</FONT> <BR><FONT
face="Palatino Linotype" size=2>Deborah J. Leslie, M.A., M.L.S.</FONT>
<BR><FONT face="Palatino Linotype" size=2>Head of Cataloging</FONT>
<BR><FONT face="Palatino Linotype" size=2>Folger Shakespeare
Library</FONT> <BR><FONT face="Palatino Linotype" size=2><A
class=moz-txt-link-abbreviated
href="mailto:djleslie@folger.edu">djleslie@folger.edu</A></FONT> <BR><FONT
face="Palatino Linotype" color=#0000ff size=2><U><A
href="http://www.folger.edu">http://www.folger.edu</A></U></FONT>
</BLOCKQUOTE><X-SIGSEP></X-SIGSEP>
<P>________________________________<BR><BR>Margaret Nichols<BR>Head, Special
Collections Materials Unit<BR>Library Technical Services<BR>110 Olin
Library<BR>Cornell University<BR>Ithaca, NY. 14853-5302 <BR><A
class=moz-txt-link-abbreviated
href="mailto:mnr1@cornell.edu">mnr1@cornell.edu</A> * Tel. (607)
255-5752 / 255-3530 * Fax (607) 255-9524
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