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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>It’s no longer necessary to lock records before replacing.
The only advantage to doing so is if somebody else gets into the record while
you’re editing and you haven’t locked it you lose what you’re
doing and they get to make their changes instead. This has NEVER happened to
me. Actually that’s wrong. It happened the other day when I tried to
update the authority record with Madeleine L’Engle’s death date on
the day her death was announced. Somebody else got into it while I was trying
to do my thing and beat me to it </span><span style='font-size:11.0pt;
font-family:Wingdings;color:#1F497D'>J</span><span style='font-size:11.0pt;
font-family:"Calibri","sans-serif";color:#1F497D'> But it seems unlikely to
happen when you’re editing a record for a 17<sup>th</sup> century book. I
don’t ever lock the records when I’m cataloging. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Bob<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;color:#1F497D'>Robert L.
Maxwell<br>
Special Collections and Ancient Languages Catalog Librarian<br>
Genre/Form Authorities Librarian<br>
6728 Harold B. Lee Library<br>
Brigham Young University<br>
Provo, UT 84602<br>
(801)422-5568 </span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p></o:p></span></p>
<div style='border:none;border-left:solid blue 1.5pt;padding:0in 0in 0in 4.0pt'>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>
dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>Deborah
J. Leslie<br>
<b>Sent:</b> Wednesday, September 12, 2007 4:44 PM<br>
<b>To:</b> DCRM Revision Group List<br>
<b>Subject:</b> RE: [DCRM-L] DCRM(B) cataloging in OCLC<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Verdana","sans-serif";
color:blue'>Randy,</span><o:p></o:p></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Verdana","sans-serif";
color:blue'> </span><o:p></o:p></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Verdana","sans-serif";
color:blue'>You’ve got the picture. Only … we don’t
“lock” before we replace. Where did I hear it discussed that it
wasn’t necessary when cataloging historical collections? </span><o:p></o:p></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Verdana","sans-serif";
color:blue'> </span><o:p></o:p></p>
<div>
<p><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";color:blue'>__________________________</span><span
style='color:blue'> <br>
</span><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";
color:blue'>Deborah J. Leslie, M.A., M.L.S.</span><span style='color:blue'> <br>
</span><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";
color:blue'>Head of Cataloging</span><span style='color:blue'> <br>
</span><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";
color:blue'>Folger Shakespeare Library</span><span style='color:blue'> <br>
</span><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";
color:blue'>201 East Capitol St., S.E.</span><span style='color:blue'> <br>
</span><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";
color:blue'>Washington, D.C. 20003</span><span style='color:blue'> <br>
</span><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";
color:blue'>202.675-0369</span><span style='color:blue'> <br>
</span><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";
color:blue'>djleslie@folger.edu | <a href="http://www.folger.edu">http://www.folger.edu</a>
</span><o:p></o:p></p>
</div>
<p class=MsoNormal style='margin-left:.5in'><span style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'>-----Original Message-----<br>
<b>From:</b> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b>On
Behalf Of </b>Randal Brandt<br>
<b>Sent:</b> Wednesday, 12 September, 2007 18:39<br>
<b>To:</b> DCRM Revision Group List<br>
<b>Subject:</b> RE: [DCRM-L] DCRM(B) cataloging in OCLC</span><o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'> <o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
12.0pt;margin-left:.5in'>Deborah,<br>
<br>
Do you mean that you lock and replace a lower level (K, M, L) record, upgrading
it to I, then want to lock and replace it again to fix something? If so, you
will need enhance status to upgrade that I-level record. <br>
<br>
Unless ... you have created the I-level record yourself <i>and there are no
other holdings on that record</i>. Then you can lock and replace the record.
But, once someone adds their holdings to that record, you have to have enhance
privileges, even for your own records.<br>
<br>
Randy<br>
<br>
At 02:10 PM 9/12/2007, you wrote:<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>That is what we've been doing, but
it's frustrating to find a little<br>
mistake or something left out in our replacement record, but not be able<br>
to update it. Or are we missing something?<br>
<br>
__________________________<br>
Deborah J. Leslie, M.A., M.L.S.<br>
Head of Cataloging<br>
Folger Shakespeare Library<br>
201 East Capitol St., S.E.<br>
Washington, D.C. 20003<br>
202.675-0369<br>
djleslie@folger.edu | <a href="http://www.folger.edu/">http://www.folger.edu</a>
<br>
<br>
<br>
-----Original Message-----<br>
From: dcrm-l-bounces@lib.byu.edu [<a href="mailto:dcrm-l-bounces@lib.byu.edu">
mailto:dcrm-l-bounces@lib.byu.edu</a>] On<br>
Behalf Of Sarah Fisher<br>
Sent: Wednesday, 12 September, 2007 16:28<br>
To: DCRM Revision Group List<br>
Subject: RE: [DCRM-L] DCRM(B) cataloging in OCLC<br>
<br>
I'll just chime in as someone who was formerly at an institution that <br>
was not an enhance library, as such you can upgrade both K and M <br>
records. Just fyi, for those who aren't enhance libraries.<br>
<br>
My two cents,<br>
Sarah F.<br>
<br>
At 04:15 PM 9/12/2007, you wrote:<br>
>I agree with Jain and Randal. I believe we do not need any more <br>
>duplicate records in OCLC, but enhancing records is a great help to us<br>
all.<br>
><br>
>Elizabeth J.<br>
><br>
>Quoting Randal Brandt <rbrandt@library.berkeley.edu>:<br>
><br>
>>I agree with Jain (and others who have responded in the time it has<br>
>>taken me to draft this message). Do not create a new record if you<br>
>>are sure that the existing OCLC record is for the same item. OCLC has<br>
>>too many unnecessary duplicates as it is.<br>
>><br>
>>This also brings up another very good point, and one that I made<br>
>>during the MARC for Special Collections meeting at ALA, which is that<br>
>>rare books catalogers should strive to attain enhance capabilities in<br>
>>OCLC. If the existing record in OCLC is a low-level record (i.e.<br>
>>coded K in ELvl) or has come from a batchload (L or M in ELvl), you<br>
>>can probably lock and replace the master record, even if you don't<br>
>>have enhance status. But, lots of sub-standard records exist at full<br>
>>level in OCLC and it would be a great benefit to the rest of the rare<br>
>>books community if the work to upgrade them could be saved for the<br>
>>rest of us. Of course, another answer is institutional records, but<br>
>>it is still unclear how many libraries will be allowed to create<br>
>>institutional records (at this point, only former RLG libraries) and<br>
>>which libraries will be able to utilize them.<br>
>><br>
>>Here is a list of the institutions that have enhance status:<br>
>><a href="http://www.oclc.org/worldcat/quality/enhance/default.htm">
http://www.oclc.org/worldcat/quality/enhance/default.htm</a> (Univ. of<br>
>>Missouri-Columbia is on the list!)<br>
>><br>
>><br>
>>Randal Brandt<br>
>>Principal Cataloger<br>
>>The Bancroft Library<br>
>>University of California, Berkeley<br>
>>rbrandt@library.berkeley.edu<br>
><br>
<br>
Sarah S. Fisher<br>
Head, Printed Acquisitions<br>
Beinecke Rare Book and Manuscript Library<br>
Yale University<br>
P.O. Box 208240<br>
New Haven, CT 06520-8240<br>
email: sarah.fisher@yale.edu<br>
phone: (203) 432-2975 <o:p></o:p></p>
<p style='margin-left:.5in'>__________________________<br>
Randal Brandt<br>
Principal Cataloger<br>
The Bancroft Library<br>
(510) 643-2275<br>
rbrandt@library.berkeley.edu<br>
<a href="http://bancroft.berkeley.edu/">http://bancroft.berkeley.edu<br>
</a><o:p></o:p></p>
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