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<title>Cataloging unpublished facsimiles</title>
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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>You didn’t mention what your practice has been with
digital copies of things. If the practice has been the same as for photocopies
or microforms (one record if you have the print), GMD [electronic resource]
would also help you when you have a record for a digital version where you don’t
have the print. Alas, I don’t think a GMD [photocopy] is in our near
future </span><span style='font-size:11.0pt;font-family:Wingdings;color:#1F497D'>J</span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>You can always code a field to display at the top of the public
catalog (pick something local––some 9XX you haven’t used yet)
that just contains the word in caps “PHOTOCOPY” (or whatever else
you have). I assume you can define in your system the order of display of MARC
fields, so you could just define that field to display at the very top of the
record. And if you’re using a local field in your MARC record it doesn’t
matter that it’s non-standard. You could even set it not to upload when
you send your records to OCLC.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Bob<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;color:#1F497D'>Robert L.
Maxwell<br>
Special Collections and Ancient Languages Catalog Librarian<br>
Genre/Form Authorities Librarian<br>
6728 Harold B. Lee Library<br>
Brigham Young University<br>
Provo, UT 84602<br>
(801)422-5568 </span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p></o:p></span></p>
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<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>
dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>Deborah
J. Leslie<br>
<b>Sent:</b> Monday, October 01, 2007 12:27 PM<br>
<b>To:</b> DCRM Revision Group List<br>
<b>Subject:</b> Re: [DCRM-L] Cataloging unpublished facsimiles<o:p></o:p></span></p>
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<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Georgia","serif";
color:blue'>I keep looking at the approved GMD list in AACR2, hoping that
“photocopy” will suddenly appear ... </span><o:p></o:p></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Georgia","serif";
color:blue'> </span><o:p></o:p></p>
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<p><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";color:blue'>__________________________</span><span
style='color:blue'> <br>
</span><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";
color:blue'>Deborah J. Leslie, M.A., M.L.S.</span><span style='color:blue'> <br>
</span><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";
color:blue'>Head of Cataloging</span><span style='color:blue'> <br>
</span><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";
color:blue'>Folger Shakespeare Library</span><span style='color:blue'> <br>
</span><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";
color:blue'>201 East Capitol St., S.E.</span><span style='color:blue'> <br>
</span><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";
color:blue'>Washington, D.C. 20003</span><span style='color:blue'> <br>
</span><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";
color:blue'>202.675-0369</span><span style='color:blue'> <br>
</span><span style='font-size:7.5pt;font-family:"Verdana","sans-serif";
color:blue'>djleslie@folger.edu | <a href="http://www.folger.edu">http://www.folger.edu</a>
</span><o:p></o:p></p>
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<p class=MsoNormal style='margin-left:.5in'><span style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'>-----Original Message-----<br>
<b>From:</b> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b>On
Behalf Of </b>Robert Maxwell<br>
<b>Sent:</b> Monday, 01 October, 2007 14:06<br>
<b>To:</b> DCRM Revision Group List<br>
<b>Subject:</b> Re: [DCRM-L] Cataloging unpublished facsimiles</span><o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'> <o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><span style='font-size:11.0pt;
font-family:"Calibri","sans-serif";color:#1F497D'>With microform the presence
of the GMD would probably be a pretty big “in your face” clue to
library users that it’s not the original, if your catalog displays GMD
prominently. That solution doesn’t work for photocopies, though.</span><o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><span style='font-size:11.0pt;
font-family:"Calibri","sans-serif";color:#1F497D'> </span><o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><span style='font-size:10.0pt;
color:#1F497D'>Robert L. Maxwell<br>
Special Collections and Ancient Languages Catalog Librarian<br>
Genre/Form Authorities Librarian<br>
6728 Harold B. Lee Library<br>
Brigham Young University<br>
Provo, UT 84602<br>
(801)422-5568 </span><o:p></o:p></p>
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<p class=MsoNormal style='margin-left:.5in'><b><span style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'> dcrm-l-bounces@lib.byu.edu
[mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>Deborah J. Leslie<br>
<b>Sent:</b> Monday, October 01, 2007 10:28 AM<br>
<b>To:</b> DCRM Revision Group List<br>
<b>Subject:</b> [DCRM-L] Cataloging unpublished facsimiles</span><o:p></o:p></p>
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<p class=MsoNormal style='margin-left:.5in'> <o:p></o:p></p>
<p style='margin-left:.5in'><span style='font-family:"Georgia","serif"'>Dear
catalogers and friends,</span><o:p></o:p></p>
<p style='margin-left:.5in'><span style='font-family:"Georgia","serif"'>The
Folger collects facsimile editions of rare materials, published facsimiles as
well as</span> <span style='font-family:"Georgia","serif"'>informally-made</span>
<span style='font-family:"Georgia","serif"'>photostats, photocopies, microfilm,
&c. The question</span> <span style='font-family:"Georgia","serif"'>we’re</span>
<span style='font-family:"Georgia","serif"'>re-considering is what is the best
way to catalog the latter when we do not also have the original?</span> <o:p></o:p></p>
<p style='margin-left:.5in'><span style='font-family:"Georgia","serif"'>When we
have the original, we</span> <span style='font-family:"Georgia","serif"'>use
one bib record to describe the original, and</span> <span style='font-family:
"Georgia","serif"'>put the unpublished facsimile edition as a copy. The
question of whether we should have done that aside, it’s</span> <span
style='font-family:"Georgia","serif"'>reasonably</span> <span style='font-family:
"Georgia","serif"'>clear what’s going on to anyone looking at our opac.
The way they’re currently cataloged</span> <span style='font-family:
"Georgia","serif"'>when there is no</span> <span style='font-family:"Georgia","serif"'>original,</span>
<span style='font-family:"Georgia","serif"'>the user has to be able to
interpret pretty subtle clues</span> <span style='font-family:"Georgia","serif"'>to
realize this.</span> <span style='font-family:"Georgia","serif"'>We are looking
for a way forward that involves the least clean-up work on our part, is readily</span>
<span style='font-family:"Georgia","serif"'>apparent to anyone looking at the
opac description</span> <span style='font-family:"Georgia","serif"'>that we
don’t have the original, and is consistent. </span><o:p></o:p></p>
<p style='margin-left:.5in'><span style='font-family:"Georgia","serif"'>We
would love to hear what other libraries do or</span> <span style='font-family:
"Georgia","serif"'>think they</span> <span style='font-family:"Georgia","serif"'>ought
to do.</span><o:p></o:p></p>
<p style='margin-left:.5in'><span style='font-family:"Georgia","serif"'>Thanks,</span><o:p></o:p></p>
<p style='margin-left:.5in'><span style='font-family:"Georgia","serif"'>Deborah</span>
<o:p></o:p></p>
<p style='margin-left:.5in'><a name=""><span style='font-size:7.5pt;font-family:
"Verdana","sans-serif"'>__________________________</span></a><o:p></o:p></p>
<p style='margin-left:.5in'><span style='font-size:7.5pt;font-family:"Verdana","sans-serif"'>Deborah
J. Leslie, M.A., M.L.S.</span><o:p></o:p></p>
<p style='margin-left:.5in'><span style='font-size:7.5pt;font-family:"Verdana","sans-serif"'>Head
of Cataloging</span><o:p></o:p></p>
<p style='margin-left:.5in'><span style='font-size:7.5pt;font-family:"Verdana","sans-serif"'>Folger
Shakespeare Library</span><o:p></o:p></p>
<p style='margin-left:.5in'><span style='font-size:7.5pt;font-family:"Verdana","sans-serif"'>201
East Capitol St., S.E.</span><o:p></o:p></p>
<p style='margin-left:.5in'><span style='font-size:7.5pt;font-family:"Verdana","sans-serif"'>Washington,
D.C. 20003</span><o:p></o:p></p>
<p style='margin-left:.5in'><span style='font-size:7.5pt;font-family:"Verdana","sans-serif"'>202.675-0369</span><o:p></o:p></p>
<p style='margin-left:.5in'><span style='font-size:7.5pt;font-family:"Verdana","sans-serif"'>djleslie@folger.edu
| <a href="http://www.folger.edu">http://www.folger.edu</a> </span><o:p></o:p></p>
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