<HTML><HEAD><TITLE>Cataloging unpublished facsimiles</TITLE>
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<DIV>Deborah,</DIV>
<DIV>At LM, when we have two copies, one original, one a facsimile, we add the facsimile to the bib record for the original and note that copy 2 [3, etc.] is a facsimile copy. </DIV>
<DIV> </DIV>
<DIV>When we only have the copy (or we make the copy), we create a new bib record and add a 533 field saying it's a reproduction.</DIV>
<DIV>Hope this helps,</DIV>
<DIV>Carol<BR><BR>>>> DJLeslie@FOLGER.edu 10/1/2007 12:27 PM >>><BR></DIV>
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<P align=left><SPAN lang=en-us><FONT face=Georgia>Dear catalogers</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia> and friends</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>,</FONT></SPAN></P>
<P align=left><SPAN lang=en-us><FONT face=Georgia>The Folger collects facsimile editions of rare materials, published facsimiles as well as</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>informally-made</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>photostats, photocopies, microfilm</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>, &c</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>. The question</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>we</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>'</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>re</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>re-</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>considering is what is the best way to catalog the latter when we do not also have the original?</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia></FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> </SPAN></P>
<P align=left><SPAN lang=en-us><FONT face=Georgia>When we have the original, we</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>use one bib record to describe the original, and</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>put the unpublished facsimile edition as a copy</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>. The question of whether we should have done that aside, it</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>'</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>s</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>reasonably</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>clear what</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>'</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>s going on to anyone looking at our opac.</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia> T</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>he way they</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>'</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>re currently cataloged</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia></FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia></FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>when there is no</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>original</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>,</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia></FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>the user has to be able to interpret pretty subtle clues</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>to realize this.</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia></FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>We are looking for a way forward that involves the least clean-up work on our part, is readily</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>apparent to anyone looking at the opac description</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>that</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia> we don</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>'</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia>t have the original, and is consistent. </FONT></SPAN></P>
<P align=left><SPAN lang=en-us><FONT face=Georgia>We would love to hear what other libraries do or</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>think</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us><FONT face=Georgia> they</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> <FONT face=Georgia>ought to do.</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us></SPAN></P>
<P align=left><SPAN lang=en-us><FONT face=Georgia>Thanks,</FONT></SPAN></P>
<P align=left><SPAN lang=en-us><FONT face=Georgia>Deborah</FONT></SPAN><SPAN lang=en-us></SPAN><SPAN lang=en-us> </SPAN></P>
<P align=left><SPAN lang=en-us></SPAN><A name=""><SPAN lang=en-us><FONT face=Verdana size=1>__________________________</FONT></SPAN></A></P>
<P align=left><SPAN lang=en-us><FONT face=Verdana size=1>Deborah J. Leslie, M.A., M.L.S.</FONT></SPAN></P>
<P align=left><SPAN lang=en-us><FONT face=Verdana size=1>Head of Cataloging</FONT></SPAN></P>
<P align=left><SPAN lang=en-us><FONT face=Verdana size=1>Folger Shakespeare Library</FONT></SPAN></P>
<P align=left><SPAN lang=en-us><FONT face=Verdana size=1>201 East Capitol St., S.E.</FONT></SPAN></P>
<P align=left><SPAN lang=en-us><FONT face=Verdana size=1>Washington, D.C. 20003</FONT></SPAN></P>
<P align=left><SPAN lang=en-us><FONT face=Verdana size=1>202.675-0369</FONT></SPAN></P>
<P align=left><SPAN lang=en-us><FONT face=Verdana size=1>djleslie@folger.edu | <A href="http://www.folger.edu">http://www.folger.edu</A> </FONT></SPAN></P>
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