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<DIV>Dorothy,</DIV>
<DIV>Bib formats and standards p. 5:91 says the 590 is set to not display and both indicators are undefined. Our understanding is that undefined indicators means OCLC has not assigned a code to input into either field. I'm not sure you could even use a 1 in the first indicator field and have it make a difference. </DIV>
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<DIV>I'll be interested to hear if OCLC tells you differently. </DIV>
<DIV>Carol Fink</DIV>
<DIV>Library of Michigan</DIV>
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<DIV><BR>>>> "Auyong, Dorothy" <dauyong@huntington.org> 12/11/2007 3:14 PM >>><BR></DIV>
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<P class=MsoNormal><FONT face=Arial color=navy size=2><SPAN style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">But does this mean that those of us who transitioned from RLIN should NOW be coding our 590s to display? This was never brought to our attention during training and we continued to use MARC practice. Our Manuscript catalogers "cleaned up" their private 590s when the ARC segment vanished and none of us have been using the 590 for private information and would like them to display in our institution records.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial color=navy size=2><SPAN style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial color=navy size=2><SPAN style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">If the default is to "mask" these, we might need to consult with OCLC during the upload of our RLIN records (we opted to send them from our IL instead of from RLIN) so that they're globally set to display. Our database manager is going to LOVE this one. He already thinks rare book records are a PIA <smile> Ok, not quite, but I do sometimes think he thinks we're crazy.<o:p></o:p></SPAN></FONT></P>
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<P class=MsoNormal><FONT face=Arial color=navy size=2><SPAN style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">Dorothy Auyong<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial color=navy size=2><SPAN style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">Principal Rare Book Cataloger<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><st1:City w:st="on"><st1:place w:st="on"><FONT face=Arial color=navy size=2><SPAN style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">Huntington</SPAN></FONT></st1:place></st1:City><FONT face=Arial color=navy size=2><SPAN style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"> Library<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial color=navy size=2><SPAN style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">dauyong@huntington.org<o:p></o:p></SPAN></FONT></P>
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<P class=MsoNormal style="MARGIN-LEFT: 0.5in"><B><FONT face=Tahoma size=2><SPAN style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Tahoma">From:</SPAN></FONT></B><FONT face=Tahoma size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Tahoma"> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <B><SPAN style="FONT-WEIGHT: bold">On Behalf Of </SPAN></B>Margaret Nichols<BR><B><SPAN style="FONT-WEIGHT: bold">Sent:</SPAN></B> Tuesday, December 11, 2007 11:02 AM<BR><B><SPAN style="FONT-WEIGHT: bold">To:</SPAN></B> <st1:PersonName w:st="on">DCRM Revision Group List</st1:PersonName><BR><B><SPAN style="FONT-WEIGHT: bold">Subject:</SPAN></B> Re: [DCRM-L] "Private" fields in OCLC</SPAN></FONT><o:p></o:p></P></DIV>
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<P class=MsoNormal style="MARGIN-LEFT: 0.5in"><FONT face="Times New Roman" size=3><SPAN style="FONT-SIZE: 12pt">I suspect that it's being proposed to make the 590 field private by default because it contains some of the collection management information that used to go in the "ARC segment" of manuscript and archival collections in RLIN. All that collection management info was private by virtue of being in the ARC segment, and so it remained until the advent of RLIN21, when the ARC segment was discontinued and the data got put into 541, 583, and 590 fields. So now there are scads of records out there with lots of 541s, 583s, and 590s, with no indicators, whose content was never intended to be seen by the public. Our newly minted 590s typically contain box locations (fortunately, outdated ones). If any of these fields were to be defined as public by default, it would be rather disastrous: purchase prices, donors' names and addresses, deaccessioning plans, box locations, all would be visible to users all over the world. No, thank you.<BR><BR>Best,<BR><BR>Margaret<BR><BR><BR><BR>At 10:55 AM 12/11/2007, you wrote:<BR><BR><o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal style="MARGIN-LEFT: 0.5in"><FONT face="Times New Roman" size=3><SPAN style="FONT-SIZE: 12pt">I understand a group called "The RLG Union Catalog Advisory Committee" has discussed the issue of private information in local records with OCLC and has "ratified" the following decision. I may be totally out of the loop, but I hadn't heard a whisper about it and thought maybe you all hadn't either. I am certain it was not discussed on this rare cataloging discussion list, at any rate, and it does affect us.<BR> <BR>It appears that this Committee wanted to ensure that "all possible private information was protected." By "private" I assume things like donors, prices paid, etc., is meant. Four fields were discussed:<BR> <BR>541, 561, 583, and 590<BR> <BR>The Committee decided that in OCLC, the first indicator in any of these field must be coded "1" for the field to display. In other words, if the indicator is coded "blank" or "0" the field will <I><SPAN style="FONT-STYLE: italic">not</SPAN></I> display. (In the MARC format documentation for 541, 461, and 583, "0" means private, "1" means not private, "blank" means no information provided. No such coding is defined for 590.)<BR> <BR>I am particularly concerned about this decision with respect to 590, and also to some extent about 561. It appears that (nonstandard) indicators 1 and 0 have been available for some time in OCLC for 590, but to my knowledge they were never so defined in RLIN, and so no 590s coming from RLIN libraries will be so coded. Therefore by fiat none of the 590s currently in RLIN-originated records, and probably in most OCLC-originated records (I'd be interested in hearing from OCLC catalogers if they used these indicators), will display. Wasn't that one of the major points about RLG libraries wanting the institution records, that the local information would display? This action will defeat that purpose for the majority of records.<BR> <BR>I am not in favor of "opt in" for 590, in other words, you have to manually insert an indicator or it will not display. It seems to me that if anyone has actually put private information in a 590 (something I would never do in my own cataloging), the burden should be on them to use this indicator to indicate a desire that the information NOT display, not the other way around. In my opinion, blank should <I><SPAN style="FONT-STYLE: italic">not</SPAN></I> trigger non-display. I also think the same thing about 561. 561 is not used for the immediate source of acquisition, but for the custodial history of the item, something that in most cases is not "private" in the sense that we want to protect donors or hide how much we paid for the item or whatever. In this case, too, I feel that the burden should be on the cataloger to say they do NOT want the field displayed, not on the rest of us to say we DO want the field to display. I feel less strongly about 583 and 541, but do hold the same opinion about them.<BR> <BR>Anyway, though it may be after the fact, I thought this deserved discussion here.<BR> <BR>Thanks,<BR>Bob<BR> <BR>Robert L. Maxwell<BR>Special Collections and Ancient Languages Catalog Librarian<BR>Genre/Form Authorities Librarian<BR>6728 Harold B. Lee Library<BR><st1:place w:st="on"><st1:PlaceName w:st="on">Brigham</st1:PlaceName> <st1:PlaceName w:st="on">Young</st1:PlaceName> <st1:PlaceType w:st="on">University</st1:PlaceType></st1:place><BR><st1:place w:st="on"><st1:City w:st="on">Provo</st1:City>, <st1:State w:st="on">UT</st1:State> <st1:PostalCode w:st="on">84602</st1:PostalCode></st1:place><BR>(801)422-5568 <o:p></o:p></SPAN></FONT></P>
<P style="MARGIN-BOTTOM: 12pt; MARGIN-LEFT: 0.5in; MARGIN-RIGHT: 0in; mso-margin-top-alt: 5.0pt"></X-SIGSEP><FONT face="Times New Roman" size=3><SPAN style="FONT-SIZE: 12pt"><X-SIGSEP>________________________________<BR><BR>Margaret Nichols<BR>Head, Special Collections Materials Unit<BR>Library Technical Services<BR>110 Olin Library<BR><st1:place w:st="on"><st1:PlaceName w:st="on">Cornell</st1:PlaceName> <st1:PlaceType w:st="on">University</st1:PlaceType></st1:place><BR><st1:place w:st="on"><st1:City w:st="on">Ithaca</st1:City>, <st1:State w:st="on">NY</st1:State></st1:place>. 14853-5302 <BR>mnr1@cornell.edu * Tel. (607) 255-5752 / 255-3530 * Fax (607) 255-9524 <BR><BR><o:p></o:p></SPAN></FONT></P></DIV></DIV></BODY></HTML>