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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>I have conducted a few searches in OCLC
and found that at this time I am able to view 590s coded “blank” in
institution records of other institutions. When will the decision of the
RLG Union Catalog Advisory Committee begin to affect us and our records?<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
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<p style='margin:0in;margin-bottom:.0001pt'><font size=2 color=navy face=Arial><span
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style='font-size:10.0pt;font-family:Arial;color:navy'>The Library Company of <st1:City
w:st="on"><st1:place w:st="on">Philadelphia</st1:place></st1:City><o:p></o:p></span></font></p>
<p style='margin:0in;margin-bottom:.0001pt'><font size=2 color=navy face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:navy'>(215) 546-3181<o:p></o:p></span></font></p>
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<p style='margin:0in;margin-bottom:.0001pt'><font size=2 color=navy face=Arial><span
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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
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<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'>
dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b><span
style='font-weight:bold'>On Behalf Of </span></b>Robert Maxwell<br>
<b><span style='font-weight:bold'>Sent:</span></b> Tuesday, December 11, 2007
10:56 AM<br>
<b><span style='font-weight:bold'>To:</span></b> DCRM Revision Group List<br>
<b><span style='font-weight:bold'>Subject:</span></b> [DCRM-L]
"Private" fields in OCLC</span></font><font size=3
face="Times New Roman"><span style='font-size:12.0pt;font-family:"Times New Roman"'><o:p></o:p></span></font></p>
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<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>I
understand a group called “The RLG Union Catalog Advisory Committee”
has discussed the issue of private information in local records with OCLC and
has “ratified” the following decision. I may be totally out of the
loop, but I hadn’t heard a whisper about it and thought maybe you all
hadn’t either. I am certain it was not discussed on this rare cataloging
discussion list, at any rate, and it does affect us.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>It
appears that this Committee wanted to ensure that “all possible private
information was protected.” By “private” I assume things like
donors, prices paid, etc., is meant. Four fields were discussed:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>541,
561, 583, and 590<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>The
Committee decided that in OCLC, the first indicator in any of these field must
be coded “1” for the field to display. In other words, if the
indicator is coded “blank” or “0” the field will <i><span
style='font-style:italic'>not</span></i> display. (In the MARC format
documentation for 541, 461, and 583, “0” means private, “1”
means not private, “blank” means no information provided. No such
coding is defined for 590.)<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>I
am particularly concerned about this decision with respect to 590, and also to
some extent about 561. It appears that (nonstandard) indicators 1 and 0 have
been available for some time in OCLC for 590, but to my knowledge they were
never so defined in RLIN, and so no 590s coming from RLIN libraries will be so
coded. Therefore by fiat none of the 590s currently in RLIN-originated records,
and probably in most OCLC-originated records (I’d be interested in
hearing from OCLC catalogers if they used these indicators), will display. Wasn’t
that one of the major points about RLG libraries wanting the institution
records, that the local information would display? This action will defeat that
purpose for the majority of records.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>I
am not in favor of “opt in” for 590, in other words, you have to
manually insert an indicator or it will not display. It seems to me that if
anyone has actually put private information in a 590 (something I would never
do in my own cataloging), the burden should be on them to use this indicator to
indicate a desire that the information NOT display, not the other way around.
In my opinion, blank should <i><span style='font-style:italic'>not</span></i>
trigger non-display. I also think the same thing about 561. 561 is not used for
the immediate source of acquisition, but for the custodial history of the item,
something that in most cases is not “private” in the sense that we
want to protect donors or hide how much we paid for the item or whatever. In
this case, too, I feel that the burden should be on the cataloger to say they
do NOT want the field displayed, not on the rest of us to say we DO want the field
to display. I feel less strongly about 583 and 541, but do hold the same
opinion about them.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Anyway,
though it may be after the fact, I thought this deserved discussion here.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Thanks,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Bob<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt;font-family:"Times New Roman"'>Robert L. Maxwell<br>
Special Collections and Ancient Languages Catalog Librarian<br>
Genre/Form Authorities Librarian<br>
6728 Harold B. Lee Library<br>
<st1:place w:st="on"><st1:PlaceName w:st="on">Brigham</st1:PlaceName> <st1:PlaceName
w:st="on">Young</st1:PlaceName> <st1:PlaceType w:st="on">University</st1:PlaceType></st1:place><br>
<st1:place w:st="on"><st1:City w:st="on">Provo</st1:City>, <st1:State w:st="on">UT</st1:State>
<st1:PostalCode w:st="on">84602</st1:PostalCode></st1:place><br>
(801)422-5568 </span></font><o:p></o:p></p>
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