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<p class=MsoNormal><span style='color:#1F497D'>The source of my information is
a communication we received from OCLC regarding our reclamation project. The communication
included, among other things, the information about OCLC’s treatment of
private fields. Before sending the message to DCRM-L I verified the information
with Jay Weitz of OCLC. I’m sorry I didn’t include the information
about my source with my original message. I don’t know anything more
about OCLC’s implementation of this other than that it is apparently
planned. I assume from what you’ve found, Rachel, that it hasn’t
been implemented yet.<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Bob<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Times New Roman","serif";
color:#1F497D'>Robert L. Maxwell<br>
Special Collections and Ancient Languages Catalog Librarian<br>
Genre/Form Authorities Librarian<br>
6728 Harold B. Lee Library<br>
Brigham Young University<br>
Provo, UT 84602<br>
(801)422-5568 </span><span style='color:#1F497D'><o:p></o:p></span></p>
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<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> dcrm-l-bounces@lib.byu.edu
[mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>Rachel D'Agostino<br>
<b>Sent:</b> Wednesday, December 12, 2007 11:19 AM<br>
<b>To:</b> DCRM Revision Group List<br>
<b>Subject:</b> Re: [DCRM-L] "Private" fields in OCLC<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'>I have conducted a few searches in OCLC and found that at this time
I am able to view 590s coded “blank” in institution records of
other institutions. When will the decision of the RLG Union Catalog
Advisory Committee begin to affect us and our records?<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'><o:p> </o:p></span></p>
<div>
<p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:navy'>Rachel D'Agostino<o:p></o:p></span></p>
<p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:navy'>Rare Book Cataloger<o:p></o:p></span></p>
<p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:navy'>The Library Company of
Philadelphia<o:p></o:p></span></p>
<p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:navy'>(215) 546-3181<o:p></o:p></span></p>
<p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:navy'><a
href="mailto:rdagostino@librarycompany.org">rdagostino@librarycompany.org</a><o:p></o:p></span></p>
<p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:navy'>Visit our website at <a
href="http://www.librarycompany.org/">www.librarycompany.org</a><o:p></o:p></span></p>
</div>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'><o:p> </o:p></span></p>
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<hr size=2 width="100%" align=center>
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<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>
dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>Robert
Maxwell<br>
<b>Sent:</b> Tuesday, December 11, 2007 10:56 AM<br>
<b>To:</b> DCRM Revision Group List<br>
<b>Subject:</b> [DCRM-L] "Private" fields in OCLC</span><span
style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>I understand a group called “The RLG Union Catalog
Advisory Committee” has discussed the issue of private information in
local records with OCLC and has “ratified” the following decision.
I may be totally out of the loop, but I hadn’t heard a whisper about it
and thought maybe you all hadn’t either. I am certain it was not
discussed on this rare cataloging discussion list, at any rate, and it does
affect us.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>It appears that this Committee wanted to ensure that
“all possible private information was protected.” By
“private” I assume things like donors, prices paid, etc., is meant.
Four fields were discussed:<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>541, 561, 583, and 590<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>The Committee decided that in OCLC, the first indicator in
any of these field must be coded “1” for the field to
display. In other words, if the indicator is coded “blank” or
“0” the field will <i>not</i> display. (In the MARC format
documentation for 541, 461, and 583, “0” means private,
“1” means not private, “blank” means no information
provided. No such coding is defined for 590.)<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>I am particularly concerned about this decision with respect
to 590, and also to some extent about 561. It appears that (nonstandard)
indicators 1 and 0 have been available for some time in OCLC for 590, but to my
knowledge they were never so defined in RLIN, and so no 590s coming from RLIN
libraries will be so coded. Therefore by fiat none of the 590s currently in
RLIN-originated records, and probably in most OCLC-originated records
(I’d be interested in hearing from OCLC catalogers if they used these
indicators), will display. Wasn’t that one of the major points about RLG
libraries wanting the institution records, that the local information would
display? This action will defeat that purpose for the majority of records.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>I am not in favor of “opt in” for 590, in other
words, you have to manually insert an indicator or it will not display. It
seems to me that if anyone has actually put private information in a 590
(something I would never do in my own cataloging), the burden should be on them
to use this indicator to indicate a desire that the information NOT display,
not the other way around. In my opinion, blank should <i>not</i> trigger
non-display. I also think the same thing about 561. 561 is not used for the
immediate source of acquisition, but for the custodial history of the item,
something that in most cases is not “private” in the sense that we
want to protect donors or hide how much we paid for the item or whatever. In
this case, too, I feel that the burden should be on the cataloger to say they
do NOT want the field displayed, not on the rest of us to say we DO want the
field to display. I feel less strongly about 583 and 541, but do hold the same
opinion about them.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Anyway, though it may be after the fact, I thought this
deserved discussion here.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Thanks,<o:p></o:p></p>
<p class=MsoNormal>Bob<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Times New Roman","serif"'>Robert
L. Maxwell<br>
Special Collections and Ancient Languages Catalog Librarian<br>
Genre/Form Authorities Librarian<br>
6728 Harold B. Lee Library<br>
Brigham Young University<br>
Provo, UT 84602<br>
(801)422-5568 </span><o:p></o:p></p>
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