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Yes, Monica, if you're cataloging a manuscript or archival collection,
all the information is specific to that one item, so you don't need to
use $5 at the end of the notes or tracings. The downside of having a
unique item is that if you update the record later on, you'll have to go
into OCLC and update the master record manually. Master records are not
automatically updated through the process of uploads from your local
institution to OCLC. (That's our situation here, anyway.)<br><br>
Best regards,<br><br>
Margaret Nichols<br><br>
At 06:49 PM 10/21/2008, you wrote:<br><br>
<blockquote type=cite class=cite cite=""><font size=2>First, thank you
for this message. Although sent a couple of months ago, it really helped
me today. </font><br>
<font size=2>I'm a new cataloger of rare books and consulted the listserv
archives, but don't think I found an answer to my follow-up
question.</font> <br><br>
<font size=2>I understand that $5 and local information should not live
in an OCLC Master Record, but how to handle (presumably one of a kind)
manuscripts in this regard? </font><br><br>
<font size=2>Last week I had a 1-sheet, hand-written collection of
witness statements from an 1832 court case, and today I'm working on a 2
vol. set of registers from a 19th century law firm. If these items are
one of a kind, then isn't everything about the work technically local?
I'm a little stuck here, especially in creating Master Records. Will it
be assumed that there is only one because of the nature of the work (and
happily avoiding the $5/MR conflict)? </font><br><br>
<font size=2>Gratefully, </font><br>
<font size=2>Monica Kauppi</font> <br><br>
<br><br>
<br>
<font size=1><b>"Ken Rockwell"
<ken.rockwell@utah.edu></b> </font><br>
<font size=1>Sent by: dcrm-l-bounces@lib.byu.edu</font> <br><br>
<font size=1>08/04/2008 12:23 PM</font> <br>
<div align="center"><font size=1>Please respond to<br>
DCRM Revision Group List <dcrm-l@lib.byu.edu><br>
</font></div>
<br>
<div align="right"><font size=1>To<br>
</div>
"DCRM Revision Group List" <dcrm-l@lib.byu.edu></font>
<br>
<div align="right"><font size=1>cc<br>
Subject<br>
</div>
Re: [DCRM-L] Library ID codes</font> <br><br>
<br><br>
<br>
<tt><font face="Courier New, Courier" size=2>OK, you're right, I meant
$5. Thanks... <br><br>
-----Original Message-----<br>
From: dcrm-l-bounces@lib.byu.edu
[<a href="mailto:dcrm-l-bounces@lib.byu.edu" eudora="autourl">
mailto:dcrm-l-bounces@lib.byu.edu</a>] On Behalf Of Robert Maxwell<br>
Sent: Sunday, August 03, 2008 10:04 PM<br>
To: DCRM Revision Group List<br>
Subject: Re: [DCRM-L] Library ID codes<br><br>
Ken--<br><br>
Deborah is of course correct about subfield $2, but I wonder if you might
also have been wondering about the use of $5, "institution to which
field applies"? If you need to use a genre/form term in 655 for
something unique to your book, in addition to identifying the source of
the term (either with $2, or, if allowed, with the second indicator--e.g.
if the term comes from LCSH second indicator would be "0" and
no subfield $2 would be used), you should also include subfield $5 with
your institution's MARC code (NOT the OCLC library code). E.g.,<br><br>
655 #7 $a Fore-edge paintings (Binding) $2 rbbin $5 UPB<br><br>
I code it with $5 and my library's MARC code because the fore-edge
painting is only in BYU's copy--it wasn't published that way--so the
field only applies to BYU's record and others using the record for copy
should delete it in their record. (Obviously if working directly in OCLC
I would not include this field in the master record, but such fields do
wind up in master records sometimes through upload processes. Sometimes
records upload from our catalog and become the master record for some
reason--perhaps it was the first record for the book or it was a PCC
record replacing a non-PCC master record. I've noticed that local fields
do wind up in master records in such cases. Another reason for clearly
labeling them with $5 even if the record is in your local
catalog.)<br><br>
You ONLY label 655 fields with $5 if the information is local. The two
examples Deborah gives are not local (e.g., if you have an emblem book,
everybody's copy is an emblem book) and so should not have $5.<br><br>
If the book with the fore-edge painting were at your library, you would
code it<br><br>
655 #7 $a Fore-edge paintings (Binding) $2 rbbin $5 UUML<br><br>
As a former RLIN user I've had a hard time getting used to having
something other than the MARC code in 040, but I suppose I'll get over it
:-)<br><br>
Anyway, back to your original question, if you really meant $5 and not
$2, the answer is you do NOT use the code used for the Marriott Library
in OCLC's 040. Instead you use the code found in the MARC code list for
organizations,
<a href="http://www.loc.gov/marc/organizations/orgshome.html" eudora="autourl">
http://www.loc.gov/marc/organizations/orgshome.html</a>.<br><br>
Bob<br><br>
________________________________________<br>
From: dcrm-l-bounces@lib.byu.edu [dcrm-l-bounces@lib.byu.edu] On Behalf
Of Deborah J. Leslie [DJLeslie@FOLGER.edu]<br>
Sent: Saturday, August 02, 2008 8:40 AM<br>
To: DCRM Revision Group List<br>
Subject: Re: [DCRM-L] Library ID codes<br><br>
Hi Ken,<br><br>
<br><br>
I thought of letting other people respond so you can see how the list
usually works, but I'm chained to my desk in the Folger reading room
today (which sort of means I have nothing better to do), so thought I'd
give it a go.<br><br>
<br><br>
The ‡2 code is not an institutional code, it's a code for the source of
the term, i.e., the controlled vocabulary that supplies the term you're
using. This is from the MARC 21 manual:<br><br>
<br><br>
$2 - Source of term<br><br>
<br><br>
MARC code that identifies the source list from which the index term was
assigned. It is used only when the second indicator position
contains value 7 (Source specified in subfield $2). Code from: MARC
Code List for Relators, Sources, Description Conventions.<br><br>
<br><br>
655 #7 $aEmblem books$zGermany$y17th century.$2rbgenr<br><br>
655 #7 $aLithographs$zGermany$y1902.$2gmgpc<br><br>
<br><br>
For the 655, you can find what codes to mean, or conversely, what codes
to use, at
<a href="http://www.loc.gov/marc/relators/relasour.html#rela655" eudora="autourl">
http://www.loc.gov/marc/relators/relasour.html#rela655</a><br><br>
<br><br>
The first term is from the RBMS controlled vocabulary Genre Terms, while
the second is from LC's TGM II.<br><br>
<br>
______________________________________________<br>
Deborah J. Leslie, M.A., M.L.S.<br>
Head of Cataloging, Folger Shakespeare Library<br>
201 East Capitol St., S.E., Washington, D.C. 20003<br>
202.675-0369 (t) 202.675-0328 (f) djleslie@folger.edu
<a href="http://www.folger.edu" eudora="autourl">www.folger.edu</a><br>
<br>
<br><br>
<br><br>
<br><br>
<br>
-----Original Message-----<br>
From: dcrm-l-bounces@lib.byu.edu
[<a href="mailto:dcrm-l-bounces@lib.byu.edu" eudora="autourl">
mailto:dcrm-l-bounces@lib.byu.edu</a>] On Behalf Of Ken Rockwell<br>
Sent: Friday, August 01, 2008 6:58 PM<br>
To: dcrm-l@lib.byu.edu<br>
Subject: [DCRM-L] Library ID codes<br><br>
<br><br>
Hello, all:<br><br>
<br><br>
Just subscribed after attending the Rare Book Cataloging class
with<br><br>
Deborah Leslie. I thought I'd 'test drive' this list with a
simple<br><br>
question I've had:<br><br>
<br><br>
Re the 655 subfield 2: Is the code for my library the same as we use
in<br><br>
an 040 or something else? If the latter, how do we get it?<br><br>
<br><br>
--Ken Rockwell<br><br>
University of Utah<br><br>
</font></tt></blockquote>
<x-sigsep><p></x-sigsep>
________________________________<br><br>
Margaret Nichols<br>
Head, Special Materials Unit<br>
Library Technical Services<br>
110 Olin Library<br>
Cornell University<br>
Ithaca, NY. 14853-5301 <br>
mnr1@cornell.edu * Tel. (607) 255-5752 / 255-3530
* Fax (607) 255-9524 <br><br>
<br>
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