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<DIV>Bob,</DIV>
<DIV>For efficiency reasons I would be happy with the elimination of any local information from master records. We do delete other libraries' copy specific information from a master record before it's downloaded. Our info is added after the holding is updated and before downloading to our local catalog. When I need/want to know whether the item we have is the same as another library's, I use OCLC to find out who else has it and go to their online catalog. I can read any local information there. Not as useful as RLIN records, but I usually find out what I need to know.</DIV>
<DIV>Carol Fink</DIV>
<DIV>Library of Michigan</DIV>
<DIV> <BR>>>> Robert Maxwell <robert_maxwell@byu.edu> 10/22/2008 5:52 PM >>><BR></DIV>
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<P class=MsoNormal><SPAN style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">A related question for the OCLC experts in the list. I’ve encountered the following problem from time to time when I’ve been cataloging in OCLC over the last year and a half or so since the great switch from RLIN. <o:p></o:p></SPAN></P>
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<P class=MsoNormal><SPAN style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">I think we all realize that there are many ways in which $5 or other local information gets into master records, and not always or perhaps even usually by someone cataloging directly in OCLC. Many records in OCLC now are there because they were uploaded from a local catalog, and sometimes these uploaded records become the master record, either because they do not match against an existing master record or because they are a PCC record and overlay the non-PCC master record. There may be other reasons. In all of these cases local information potentially wind up in master records, whether coded $5 or not. <o:p></o:p></SPAN></P>
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<P class=MsoNormal><SPAN style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">My question is this. When enhancing a master record, what should be done with this clearly local stuff? Should it be deleted from the master record? I’m talking about things like “Signed by Douglas McMurtrie” or “Bound with X” (not so issued by the publisher) or “Library copy lacks p. 100-150”. When enhancing the record I’ve sometimes tried to divine which library the local information applies to and then adding a $5 for that library and leaving the field, but that’s tricky sometimes. On the other hand, wholesale deleting of the stuff — ? Yet it doesn’t belong in the master record. Thoughts?<o:p></o:p></SPAN></P>
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<P class=MsoNormal><SPAN style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Bob<o:p></o:p></SPAN></P>
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<P class=MsoNormal><SPAN style="FONT-SIZE: 10pt; COLOR: #1f497d; FONT-FAMILY: 'Arial','sans-serif'">Robert L. Maxwell<BR>Head, Special Collections and Metadata Catalog Dept.<BR>6728 Harold B. Lee Library<BR>Brigham Young University<BR>Provo, UT 84602<BR>(801)422-5568</SPAN><SPAN style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Arial','sans-serif'"><o:p></o:p></SPAN></P></DIV>
<P class=MsoNormal><SPAN style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
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<P class=MsoNormal><B><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'">From:</SPAN></B><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'"> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <B>On Behalf Of </B>Joe Springer<BR><B>Sent:</B> Wednesday, October 22, 2008 12:09 PM<BR><B>To:</B> DCRM Revision Group List<BR><B>Subject:</B> Re: [DCRM-L] Library ID codes/$5 in master records<o:p></o:p></SPAN></P></DIV></DIV>
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<P class=MsoNormal>I must be working with a less-evolved concept of $5 and Erin may well be correct. MARC21 Appendix A defines $5 as "MARC code of the institution or organization that holds the copy to which the data in the field applies. Data in the field may not apply to the universal description of the item or may apply universally to the item but be of interest only to the location cited." In my mind/practice heretofore I recognized that the data might apply universally to the item, but didn't restrict use of $5 just to data "of interest only to the location cited." OCLC's bibliographic format instructions are currently written in a way that seems somewhat narrower than the actual MARC definition "Use for notes that do<B> not</B> apply to the universal description of the item."<BR>Joe<BR><BR><BR>At 12:40 PM 10/22/2008, you wrote:<BR><BR><o:p></o:p></P>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt">The library ID code indicates where the information applies rather than where it originates, though. If a reliable date for an undated publication can be supplied from a particular library's acquisition records, wouldn't that be a general note? A note in the master record saying "Publication date from [Full Name of Library]'s acquisition records" (without a library ID code) seems appropriate, since the information applies to all copies.<BR> <BR> EB.<BR> <BR>--------------------------------------- <BR>Erin C. Blake, Ph.D. | Curator of Art & Special Collections | Folger Shakespeare Library | 201 E. Capitol St. SE | Washington, DC 20003-1004 | office tel. 202.675-0323 | fax 202.675-0328 | e-mail: eblake@folger.edu<BR> <BR> <BR><B>From:</B> dcrm-l-bounces@lib.byu.edu [<A href="mailto:dcrm-l-bounces@lib.byu.edu"> mailto:dcrm-l-bounces@lib.byu.edu</A>] <B>On Behalf Of </B>Joe Springer<BR><B>Sent:</B> Wednesday, October 22, 2008 12:12 PM<BR><B>To:</B> DCRM Revision Group List<BR><B>Subject:</B> [DCRM-L] Library ID codes/$5 in master records<BR> <BR>And there are other instances where $5 identifiers are appropriate in master records. For example, you may find yourself doing original cataloging of a work that does not bear a publication date, but local records date the work reliably. This could mean a note such as "Publication date from library's acquisition records. $5 [code]" At times you may do original cataloging of a work that is not complete and about which you cannot find further details. This may also warrant including in the master record information that would normally appear only as a local note. <BR>Joe Springer<BR>Mennonite Historical Library<o:p></o:p></P>
<P>Joe Springer<BR>joeas@goshen.edu/574-535-7421<BR>fax 574-535-7438<o:p></o:p></P></DIV></BODY></HTML>