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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>I would err on the side of leaving the
information in the record. Over the years I have occasionally used a 500 with
$5 and code for information about the specific copy that I thought researchers
outside the institution would find of interest as well. Knowing that X
University owns a copy of book Y that was inscribed by the author in a
particular way or that contains substantial marginalia it seems to me is
important to make known to the larger world.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Dan<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Daniel J. Rettberg<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Rare Book and Manuscript Bibliographer<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Klau Library<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Hebrew Union College-Jewish Institute of
Religion<o:p></o:p></span></font></p>
<p class=MsoNormal><st1:Street w:st="on"><st1:address w:st="on"><font size=2
color=navy face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:navy'>3101 Clifton Avenue</span></font></st1:address></st1:Street><font
size=2 color=navy face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><st1:place w:st="on"><st1:City w:st="on"><font size=2
color=navy face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:navy'>Cincinnati</span></font></st1:City><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>, <st1:State
w:st="on">OH</st1:State> <st1:PostalCode w:st="on">45220-2488</st1:PostalCode></span></font></st1:place><font
size=2 color=navy face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>drettberg@huc.edu<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div>
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face="Times New Roman"><span style='font-size:12.0pt'>
<hr size=2 width="100%" align=center tabindex=-1>
</span></font></div>
<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'>
dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b><span
style='font-weight:bold'>On Behalf Of </span></b>Robert Maxwell<br>
<b><span style='font-weight:bold'>Sent:</span></b> Wednesday, October 22, 2008
5:53 PM<br>
<b><span style='font-weight:bold'>To:</span></b> <st1:PersonName w:st="on">DCRM
Revision Group List</st1:PersonName><br>
<b><span style='font-weight:bold'>Subject:</span></b> Re: [DCRM-L] Library ID
codes/$5 in master records</span></font><o:p></o:p></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'>A related question
for the OCLC experts in the list. I’ve encountered the following problem
from time to time when I’ve been cataloging in OCLC over the last year
and a half or so since the great switch from RLIN. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'>I think we all
realize that there are many ways in which $5 or other local information gets
into master records, and not always or perhaps even usually by someone
cataloging directly in OCLC. Many records in OCLC now are there because they
were uploaded from a local catalog, and sometimes these uploaded records become
the master record, either because they do not match against an existing master
record or because they are a PCC record and overlay the non-PCC master record.
There may be other reasons. In all of these cases local information potentially
wind up in master records, whether coded $5 or not. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'>My question is this.
When enhancing a master record, what should be done with this clearly local
stuff? Should it be deleted from the master record? I’m talking about
things like “Signed by Douglas McMurtrie” or “Bound with X”
(not so issued by the publisher) or “Library copy lacks p. 100-150”.
When enhancing the record I’ve sometimes tried to divine which library
the local information applies to and then adding a $5 for that library and
leaving the field, but that’s tricky sometimes. On the other hand,
wholesale deleting of the stuff — ? Yet it doesn’t belong in the
master record. Thoughts?<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'>Bob<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'><o:p> </o:p></span></font></p>
<div>
<p class=MsoNormal><font size=2 color="#1f497d" face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:#1F497D'>Robert L. Maxwell<br>
Head, Special Collections and Metadata Catalog Dept.<br>
6728 Harold B. Lee Library<br>
<st1:place w:st="on"><st1:PlaceName w:st="on">Brigham</st1:PlaceName> <st1:PlaceName
w:st="on">Young</st1:PlaceName> <st1:PlaceType w:st="on">University</st1:PlaceType></st1:place><br>
<st1:place w:st="on"><st1:City w:st="on">Provo</st1:City>, <st1:State w:st="on">UT</st1:State>
<st1:PostalCode w:st="on">84602</st1:PostalCode></st1:place><br>
(801)422-5568</span></font><font size=2 color="#1f497d" face=Arial><span
style='font-size:11.0pt;font-family:Arial;color:#1F497D'><o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'><o:p> </o:p></span></font></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'>
dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b><span
style='font-weight:bold'>On Behalf Of </span></b>Joe Springer<br>
<b><span style='font-weight:bold'>Sent:</span></b> Wednesday, October 22, 2008
12:09 PM<br>
<b><span style='font-weight:bold'>To:</span></b> <st1:PersonName w:st="on">DCRM
Revision Group List</st1:PersonName><br>
<b><span style='font-weight:bold'>Subject:</span></b> Re: [DCRM-L] Library ID
codes/$5 in master records<o:p></o:p></span></font></p>
</div>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>I must be working with a
less-evolved concept of $5 and <st1:place w:st="on">Erin</st1:place> may well
be correct. MARC21 Appendix A defines $5 as "MARC code of the
institution or organization that holds the copy to which the data in the field
applies. Data in the field may not apply to the universal description of the
item or may apply universally to the item but be of interest only to the
location cited." In my mind/practice heretofore I recognized
that the data might apply universally to the item, but didn't restrict use of
$5 just to data "of interest only to the location cited."
OCLC's bibliographic format instructions are currently written in a way that
seems somewhat narrower than the actual MARC definition "Use for notes
that do<b><span style='font-weight:bold'> not</span></b> apply to the universal
description of the item."<br>
Joe<br>
<br>
<br>
At 12:40 PM 10/22/2008, you wrote:<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>The library ID code
indicates where the information applies rather than where it originates,
though. If a reliable date for an undated publication can be supplied
from a particular library's acquisition records, wouldn't that be a general
note? A note in the master record saying "Publication date from
[Full Name of Library]'s acquisition records" (without a library ID code)
seems appropriate, since the information applies to all copies.<br>
<br>
EB.<br>
<br>
--------------------------------------- <br>
Erin C. Blake, Ph.D. | Curator of Art & Special Collections | Folger
Shakespeare Library | <st1:Street w:st="on"><st1:address w:st="on">201 E.
Capitol St. SE</st1:address></st1:Street> | <st1:place w:st="on"><st1:City
w:st="on">Washington</st1:City>, <st1:State w:st="on">DC</st1:State> <st1:PostalCode
w:st="on">20003-1004</st1:PostalCode></st1:place> | office tel. 202.675-0323 |
fax 202.675-0328 | e-mail: eblake@folger.edu<br>
<br>
<br>
<b><span style='font-weight:bold'>From:</span></b> dcrm-l-bounces@lib.byu.edu [<a
href="mailto:dcrm-l-bounces@lib.byu.edu"> mailto:dcrm-l-bounces@lib.byu.edu</a>]
<b><span style='font-weight:bold'>On Behalf Of </span></b>Joe Springer<br>
<b><span style='font-weight:bold'>Sent:</span></b> Wednesday, October 22, 2008
12:12 PM<br>
<b><span style='font-weight:bold'>To:</span></b> <st1:PersonName w:st="on">DCRM
Revision Group List</st1:PersonName><br>
<b><span style='font-weight:bold'>Subject:</span></b> [DCRM-L] Library ID
codes/$5 in master records<br>
<br>
And there are other instances where $5 identifiers are appropriate in master
records. For example, you may find yourself doing original cataloging of
a work that does not bear a publication date, but local records date the work
reliably. This could mean a note such as "Publication date from
library's acquisition records. $5 [code]" At times you may do
original cataloging of a work that is not complete and about which you cannot
find further details. This may also warrant including in the master
record information that would normally appear only as a local note. <br>
Joe Springer<br>
Mennonite Historical Library<o:p></o:p></span></font></p>
<p><font size=3 face="Times New Roman"><span style='font-size:12.0pt'>Joe
Springer<br>
joeas@goshen.edu/574-535-7421<br>
fax 574-535-7438<o:p></o:p></span></font></p>
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