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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>I am with Dan on this; there are occasions
when copy-specific material changes what is known of the book.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>When I was working with the Early Printed
Books Project at <st1:City w:st="on"><st1:place w:st="on">Oxford</st1:place></st1:City>
I was handling a 16th-century book which all known sources recorded as
anonymous. But the copy in hand had "Given by me the author, XYZ" (I
can't remember his name, but he was a member of the college) inscribed on the
title page.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Anecdotal evidence but it does show how it
can be difficult to pick one's way through DCRB at the best of times.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Regards<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Jane<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div>
<p><i><font size=2 color="#333399" face="Book Antiqua"><span style='font-size:
10.0pt;font-family:"Book Antiqua";color:#333399;font-style:italic'>Jane
Wickenden</span></font></i><font color=navy><span style='color:navy'> <br>
</span></font><i><font size=2 color="#333399" face="Book Antiqua"><span
style='font-size:10.0pt;font-family:"Book Antiqua";color:#333399;font-style:
italic'>Historic Collections Librarian</span></font></i><font color=navy><span
style='color:navy'> <br>
</span></font><i><font size=2 color="#333399" face="Book Antiqua"><span
style='font-size:10.0pt;font-family:"Book Antiqua";color:#333399;font-style:
italic'>Institute of Naval Medicine</span></font></i><font color=navy><span
style='color:navy'> <br>
</span></font><i><font size=2 color="#333399" face="Book Antiqua"><span
style='font-size:10.0pt;font-family:"Book Antiqua";color:#333399;font-style:
italic'>Alverstoke</span></font></i><font color=navy><span style='color:navy'> <br>
</span></font><i><font size=2 color="#333399" face="Book Antiqua"><span
style='font-size:10.0pt;font-family:"Book Antiqua";color:#333399;font-style:
italic'>023 9276 8238</span></font></i><font color=navy><span style='color:
navy'> <o:p></o:p></span></font></p>
<p><font size=2 color=navy face=Arial><span style='font-size:10.0pt;font-family:
Arial;color:navy'><a href="http://www.royalnavy.mod.uk/server/show/nav.5724"><em><i><font
face=Arial><span style='font-family:Arial'>http://www.royalnavy.mod.uk/server/show/nav.5724</span></font></i></em></a></span></font><o:p></o:p></p>
</div>
<div>
<div class=MsoNormal align=center style='text-align:center'><font size=3
face="Times New Roman"><span lang=EN-US style='font-size:12.0pt'>
<hr size=2 width="100%" align=center tabindex=-1>
</span></font></div>
<p class=MsoNormal><b><font size=2 face=Tahoma><span lang=EN-US
style='font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</span></font></b><font
size=2 face=Tahoma><span lang=EN-US style='font-size:10.0pt;font-family:Tahoma'>
dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b><span
style='font-weight:bold'>On Behalf Of </span></b>Rettberg, Dan<br>
<b><span style='font-weight:bold'>Sent:</span></b> 23 October 2008 15:41<br>
<b><span style='font-weight:bold'>To:</span></b> DCRM Revision Group List<br>
<b><span style='font-weight:bold'>Subject:</span></b> Re: [DCRM-L] Library ID
codes/$5 in master records</span></font><span lang=EN-US><o:p></o:p></span></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-US
style='font-size:10.0pt;font-family:Arial;color:navy'>I would err on the side
of leaving the information in the record. Over the years I have occasionally
used a 500 with $5 and code for information about the specific copy that I
thought researchers outside the institution would find of interest as well.
Knowing that X University owns a copy of book Y that was inscribed by the
author in a particular way or that contains substantial marginalia it seems to
me is important to make known to the larger world.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-US
style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-US
style='font-size:10.0pt;font-family:Arial;color:navy'>Dan<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-US
style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-US
style='font-size:10.0pt;font-family:Arial;color:navy'>Daniel J. Rettberg<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-US
style='font-size:10.0pt;font-family:Arial;color:navy'>Rare Book and Manuscript
Bibliographer<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-US
style='font-size:10.0pt;font-family:Arial;color:navy'>Klau Library<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-US
style='font-size:10.0pt;font-family:Arial;color:navy'>Hebrew Union
College-Jewish Institute of Religion<o:p></o:p></span></font></p>
<p class=MsoNormal><st1:Street w:st="on"><st1:address w:st="on"><font size=2
color=navy face=Arial><span lang=EN-US style='font-size:10.0pt;font-family:
Arial;color:navy'>3101 Clifton Avenue</span></font></st1:address></st1:Street><font
size=2 color=navy face=Arial><span lang=EN-US style='font-size:10.0pt;
font-family:Arial;color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><st1:place w:st="on"><st1:City w:st="on"><font size=2
color=navy face=Arial><span lang=EN-US style='font-size:10.0pt;font-family:
Arial;color:navy'>Cincinnati</span></font></st1:City><font size=2 color=navy
face=Arial><span lang=EN-US style='font-size:10.0pt;font-family:Arial;
color:navy'>, <st1:State w:st="on">OH</st1:State> <st1:PostalCode w:st="on">45220-2488</st1:PostalCode></span></font></st1:place><font
size=2 color=navy face=Arial><span lang=EN-US style='font-size:10.0pt;
font-family:Arial;color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-US
style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-US
style='font-size:10.0pt;font-family:Arial;color:navy'>drettberg@huc.edu<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-US
style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-US
style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div>
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face="Times New Roman"><span lang=EN-US style='font-size:12.0pt'>
<hr size=2 width="100%" align=center tabindex=-1>
</span></font></div>
<p class=MsoNormal><b><font size=2 face=Tahoma><span lang=EN-US
style='font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</span></font></b><font
size=2 face=Tahoma><span lang=EN-US style='font-size:10.0pt;font-family:Tahoma'>
dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b><span
style='font-weight:bold'>On Behalf Of </span></b>Robert Maxwell<br>
<b><span style='font-weight:bold'>Sent:</span></b> Wednesday, October 22, 2008
5:53 PM<br>
<b><span style='font-weight:bold'>To:</span></b> <st1:PersonName w:st="on">DCRM
Revision Group List</st1:PersonName><br>
<b><span style='font-weight:bold'>Subject:</span></b> Re: [DCRM-L] Library ID
codes/$5 in master records</span></font><span lang=EN-US><o:p></o:p></span></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-US
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span lang=EN-US
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'>A related question for
the OCLC experts in the list. I’ve encountered the following problem from
time to time when I’ve been cataloging in OCLC over the last year and a
half or so since the great switch from RLIN. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span lang=EN-US
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span lang=EN-US
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'>I think we all
realize that there are many ways in which $5 or other local information gets
into master records, and not always or perhaps even usually by someone
cataloging directly in OCLC. Many records in OCLC now are there because they
were uploaded from a local catalog, and sometimes these uploaded records become
the master record, either because they do not match against an existing master
record or because they are a PCC record and overlay the non-PCC master record.
There may be other reasons. In all of these cases local information potentially
wind up in master records, whether coded $5 or not. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span lang=EN-US
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span lang=EN-US
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'>My question is this.
When enhancing a master record, what should be done with this clearly local
stuff? Should it be deleted from the master record? I’m talking about
things like “Signed by Douglas McMurtrie” or “Bound with
X” (not so issued by the publisher) or “Library copy lacks p.
100-150”. When enhancing the record I’ve sometimes tried to divine
which library the local information applies to and then adding a $5 for that
library and leaving the field, but that’s tricky sometimes. On the other
hand, wholesale deleting of the stuff — ? Yet it doesn’t belong in
the master record. Thoughts?<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span lang=EN-US
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span lang=EN-US
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'>Bob<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span lang=EN-US
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'><o:p> </o:p></span></font></p>
<div>
<p class=MsoNormal><font size=2 color="#1f497d" face=Arial><span lang=EN-US
style='font-size:10.0pt;font-family:Arial;color:#1F497D'>Robert L. Maxwell<br>
Head, Special Collections and Metadata Catalog Dept.<br>
6728 Harold B. Lee Library<br>
<st1:place w:st="on"><st1:PlaceName w:st="on">Brigham</st1:PlaceName> <st1:PlaceName
w:st="on">Young</st1:PlaceName> <st1:PlaceType w:st="on">University</st1:PlaceType></st1:place><br>
<st1:place w:st="on"><st1:City w:st="on">Provo</st1:City>, <st1:State w:st="on">UT</st1:State>
<st1:PostalCode w:st="on">84602</st1:PostalCode></st1:place><br>
(801)422-5568</span></font><font size=2 color="#1f497d" face=Arial><span
lang=EN-US style='font-size:11.0pt;font-family:Arial;color:#1F497D'><o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=2 color="#1f497d" face=Calibri><span lang=EN-US
style='font-size:11.0pt;font-family:Calibri;color:#1F497D'><o:p> </o:p></span></font></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><font size=2 face=Tahoma><span lang=EN-US
style='font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</span></font></b><font
size=2 face=Tahoma><span lang=EN-US style='font-size:10.0pt;font-family:Tahoma'>
dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b><span
style='font-weight:bold'>On Behalf Of </span></b>Joe Springer<br>
<b><span style='font-weight:bold'>Sent:</span></b> Wednesday, October 22, 2008
12:09 PM<br>
<b><span style='font-weight:bold'>To:</span></b> <st1:PersonName w:st="on">DCRM
Revision Group List</st1:PersonName><br>
<b><span style='font-weight:bold'>Subject:</span></b> Re: [DCRM-L] Library ID
codes/$5 in master records<o:p></o:p></span></font></p>
</div>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-US
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=3
face="Times New Roman"><span lang=EN-US style='font-size:12.0pt'>I must be
working with a less-evolved concept of $5 and <st1:place w:st="on">Erin</st1:place>
may well be correct. MARC21 Appendix A defines $5 as "MARC code of
the institution or organization that holds the copy to which the data in the
field applies. Data in the field may not apply to the universal description of
the item or may apply universally to the item but be of interest only to the
location cited." In my mind/practice heretofore I recognized
that the data might apply universally to the item, but didn't restrict use of
$5 just to data "of interest only to the location cited."
OCLC's bibliographic format instructions are currently written in a way that
seems somewhat narrower than the actual MARC definition "Use for notes
that do<b><span style='font-weight:bold'> not</span></b> apply to the universal
description of the item."<br>
Joe<br>
<br>
<br>
At 12:40 PM 10/22/2008, you wrote:<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=3
face="Times New Roman"><span lang=EN-US style='font-size:12.0pt'>The library ID
code indicates where the information applies rather than where it originates,
though. If a reliable date for an undated publication can be supplied
from a particular library's acquisition records, wouldn't that be a general
note? A note in the master record saying "Publication date from
[Full Name of Library]'s acquisition records" (without a library ID code)
seems appropriate, since the information applies to all copies.<br>
<br>
EB.<br>
<br>
--------------------------------------- <br>
Erin C. Blake, Ph.D. | Curator of Art & Special Collections | Folger
Shakespeare Library | <st1:Street w:st="on"><st1:address w:st="on">201 E.
Capitol St. SE</st1:address></st1:Street> | <st1:place w:st="on"><st1:City
w:st="on">Washington</st1:City>, <st1:State w:st="on">DC</st1:State> <st1:PostalCode
w:st="on">20003-1004</st1:PostalCode></st1:place> | office tel. 202.675-0323 |
fax 202.675-0328 | e-mail: eblake@folger.edu<br>
<br>
<br>
<b><span style='font-weight:bold'>From:</span></b> dcrm-l-bounces@lib.byu.edu [<a
href="mailto:dcrm-l-bounces@lib.byu.edu"> mailto:dcrm-l-bounces@lib.byu.edu</a>]
<b><span style='font-weight:bold'>On Behalf Of </span></b>Joe Springer<br>
<b><span style='font-weight:bold'>Sent:</span></b> Wednesday, October 22, 2008
12:12 PM<br>
<b><span style='font-weight:bold'>To:</span></b> <st1:PersonName w:st="on">DCRM
Revision Group List</st1:PersonName><br>
<b><span style='font-weight:bold'>Subject:</span></b> [DCRM-L] Library ID
codes/$5 in master records<br>
<br>
And there are other instances where $5 identifiers are appropriate in master
records. For example, you may find yourself doing original cataloging of
a work that does not bear a publication date, but local records date the work
reliably. This could mean a note such as "Publication date from
library's acquisition records. $5 [code]" At times you may do
original cataloging of a work that is not complete and about which you cannot
find further details. This may also warrant including in the master
record information that would normally appear only as a local note. <br>
Joe Springer<br>
Mennonite Historical Library<o:p></o:p></span></font></p>
<p><font size=3 face="Times New Roman"><span lang=EN-US style='font-size:12.0pt'>Joe
Springer<br>
joeas@goshen.edu/574-535-7421<br>
fax 574-535-7438<o:p></o:p></span></font></p>
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