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<p class=MsoNormal><span style='color:#1F497D'>I thought one of the reasons for
creating the ability to have institution records in OCLC was so that such notes
could be recorded in the institution record rather than the master record. I
gather putting such notes in the master record leaves them vulnerable to
deletion by later catalogers. At least we are advised on OCLC-CAT by OCLC
personnel that local information such as this found in master records can be
deleted.<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Bob<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<div>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:#1F497D'>Robert L. Maxwell<o:p></o:p></span></p>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:#1F497D'>Special Collections and Ancient
Languages Catalog Librarian<o:p></o:p></span></p>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:#1F497D'>Genre/Form Authorities
Librarian<o:p></o:p></span></p>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:#1F497D'>6728 Harold B. Lee Library<o:p></o:p></span></p>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:#1F497D'>Brigham Young University<o:p></o:p></span></p>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:#1F497D'>Provo, UT 84602<o:p></o:p></span></p>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:#1F497D'>(801)422-5568 <o:p></o:p></span></p>
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<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
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<p class=MsoNormal style='margin-left:.5in'><b><span style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'> dcrm-l-bounces@lib.byu.edu
[mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>McCallum, Rebecca<br>
<b>Sent:</b> Monday, November 16, 2009 11:38 AM<br>
<b>To:</b> dcrm-l@lib.byu.edu<br>
<b>Subject:</b> [DCRM-L] Question: Local notes in OCLC master records<o:p></o:p></span></p>
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<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.5in'>My colleagues and I are currently
debating when to add copy-specific local notes and related tracings to an OCLC
master record, and when to simply leave them in our local catalog only. <o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.5in'>At one end of the spectrum are
notes that would definitely be of interest to researchers searching in WorldCat
(eg. “500 _ _ $a Wesleyan copy: Heavily annotated and corrected by the author.
$5 CtW”). <o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.5in'>At the other end of the spectrum
are notes that would not be as useful to those outside our institution (eg.
“500 _ _ $a Wesleyan copy: From the Kallir Family Collection, Given in Honor of
Barbara Kallir (Class of 1983). $5 CtW”). <o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.5in'>But what about cases in
between? We’re trying to find a balance point between providing useful
information and avoiding cluttering up OCLC records unnecessarily.<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.5in'>Do you have parameters for when to
add a copy-specific note to an OCLC master record? If so, would you be
willing to share those guidelines? <o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.5in'>Thank you very much.<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.5in'>Rebecca McCallum<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>Cataloging Librarian<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>Wesleyan University<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>252 Church Street<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>Middletown, CT 06459<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>(860) 685-3839<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>rmccallum@wesleyan.edu<o:p></o:p></p>
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