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<p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";
color:blue'>Quite simply, information that is inherently copy-specific, whether
or not of interest to researchers of whatever stripe, does not belong in master
records. Any record containing such information cannot be used for copy cataloging
by another institution without editing.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";
color:blue'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";
color:blue'>I hover in my own judgment about another class of phenomena: things
about one’s own copy that are very possibly true of other, but not necessarily
all copies. In general this will mean noting a state in some element of a copy
that likely has a variant. The latest case—in which I plumped for
inclusion in a full collation note with appended $5RPB—had to do with a
sheet which had been perfected the wrong way round. It is possible that ours
was the sole copy exhibiting this feature, but quite possible as well that it
originated with incorrect orientation of the heap of sheets to be perfected, a mistake
which the pressmen might well discover and rectify to get the remaining copies
right (without discarding the imperfectly perfected ones—it’s too expensive
to throw away that much paper, and it might be impossible at that stage to print
more copies of the other forme without having to re-set it). Such a note can be
worded so as to fit comfortably as a species of general information in any other
record; of course, when I can confirm variants from other copies, EEBO images,
etc., it becomes “some copies (e.g. ...)”. I do not include such
things in anything other than quite detailed rare-book records in which such
attention to physical details is to be expected.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";
color:blue'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";
color:blue'>I am confident that Deborah is lining up her sights on me, having
read the preceding paragraph.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif";
color:blue'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Times New Roman","serif";
color:blue'>RICHARD NOBLE : RARE BOOKS CATALOGER : JOHN HAY LIBRARY : BROWN
UNIVERSITY<br>
PROVIDENCE, RI 02912 : 401-863-1187/FAX 863-2093 : RICHARD_NOBLE@BROWN.EDU </span><span
style='font-family:"Bookman Old Style","serif";color:blue'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";
color:blue'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";
color:blue'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>
dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>Robert
Maxwell<br>
<b>Sent:</b> Monday, November 16, 2009 2:11 PM<br>
<b>To:</b> DCRM Revision Group List<br>
<b>Subject:</b> Re: [DCRM-L] Question: Local notes in OCLC master records<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='color:#1F497D'>I thought one of the reasons for
creating the ability to have institution records in OCLC was so that such notes
could be recorded in the institution record rather than the master record. I
gather putting such notes in the master record leaves them vulnerable to
deletion by later catalogers. At least we are advised on OCLC-CAT by OCLC
personnel that local information such as this found in master records can be
deleted.<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Bob<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<div>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:#1F497D'>Robert L. Maxwell<o:p></o:p></span></p>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:#1F497D'>Special Collections and Ancient
Languages Catalog Librarian<o:p></o:p></span></p>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:#1F497D'>Genre/Form Authorities
Librarian<o:p></o:p></span></p>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:#1F497D'>6728 Harold B. Lee Library<o:p></o:p></span></p>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:#1F497D'>Brigham Young University<o:p></o:p></span></p>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:#1F497D'>Provo, UT 84602<o:p></o:p></span></p>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:#1F497D'>(801)422-5568 <o:p></o:p></span></p>
</div>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal style='margin-left:.5in'><b><span style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'> dcrm-l-bounces@lib.byu.edu
[mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>McCallum, Rebecca<br>
<b>Sent:</b> Monday, November 16, 2009 11:38 AM<br>
<b>To:</b> dcrm-l@lib.byu.edu<br>
<b>Subject:</b> [DCRM-L] Question: Local notes in OCLC master records<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.5in'>My colleagues and I are currently debating
when to add copy-specific local notes and related tracings to an OCLC master
record, and when to simply leave them in our local catalog only. <o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.5in'>At one end of the spectrum are
notes that would definitely be of interest to researchers searching in WorldCat
(eg. “500 _ _ $a Wesleyan copy: Heavily annotated and corrected by the
author. $5 CtW”). <o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.5in'>At the other end of the spectrum
are notes that would not be as useful to those outside our institution (eg.
“500 _ _ $a Wesleyan copy: From the Kallir Family Collection, Given in
Honor of Barbara Kallir (Class of 1983). $5 CtW”). <o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.5in'>But what about cases in
between? We’re trying to find a balance point between providing
useful information and avoiding cluttering up OCLC records unnecessarily.<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.5in'>Do you have parameters for when to
add a copy-specific note to an OCLC master record? If so, would you be
willing to share those guidelines? <o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.5in'>Thank you very much.<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.5in'>Rebecca McCallum<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>Cataloging Librarian<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>Wesleyan University<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>252 Church Street<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>Middletown, CT 06459<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>(860) 685-3839<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>rmccallum@wesleyan.edu<o:p></o:p></p>
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