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Getting back to the original question (and ignoring, for the moment,
the subsequent OCLC-RLIN tangent), I agree with Richard. Copy-specific
information is just that, copy-specific, and, as such, does not belong
in the master record. The only exception is when that copy-specific
information is used as the basis of description in the record. But,
using copy-specific information as the basis of description should only
done with great caution and cataloger's judgment.<br>
<br>
For example, an undated book with a manuscript inscription that at
least puts the date of publication in the ballpark and can be used as
the basis of a conjectural date should be included. However, the
copy-specific information *must* be clearly identified by means of the
$5.<br>
<br>
260 ... ,$c [1910?] {<i>or</i> [before 1910] <i>or</i> [not after
1910]}<br>
500 Date of publication conjectured from date of inscription in
Bancroft Library copy. $5 CU-BANC<br>
<br>
[Obviously, in the above example, the book would also have to exhibit
other characteristics of the early 20th century in order to use an
inscription as the basis of a date.]<br>
<br>
Another example is when the description is based on an imperfect copy
and the details of a perfect copy cannot be determined. The
copy-specific imperfection should be noted, again with $5 (see DCRM(B)
0B2.2).<br>
<br>
Randy<br>
<br>
<br>
<br>
Noble, Richard wrote:
<blockquote
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<p class="MsoNormal"><span
style="font-family: "Bookman Old Style","serif"; color: blue;">Quite
simply, information that is inherently copy-specific, whether
or not of interest to researchers of whatever stripe, does not belong
in master
records. Any record containing such information cannot be used for copy
cataloging
by another institution without editing.<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-family: "Bookman Old Style","serif"; color: blue;"><o:p> </o:p></span></p>
<p class="MsoNormal"><span
style="font-family: "Bookman Old Style","serif"; color: blue;">I hover
in my own judgment about another class of phenomena: things
about one’s own copy that are very possibly true of other, but not
necessarily
all copies. In general this will mean noting a state in some element of
a copy
that likely has a variant. The latest case—in which I plumped for
inclusion in a full collation note with appended $5RPB—had to do with a
sheet which had been perfected the wrong way round. It is possible that
ours
was the sole copy exhibiting this feature, but quite possible as well
that it
originated with incorrect orientation of the heap of sheets to be
perfected, a mistake
which the pressmen might well discover and rectify to get the remaining
copies
right (without discarding the imperfectly perfected ones—it’s too
expensive
to throw away that much paper, and it might be impossible at that stage
to print
more copies of the other forme without having to re-set it). Such a
note can be
worded so as to fit comfortably as a species of general information in
any other
record; of course, when I can confirm variants from other copies, EEBO
images,
etc., it becomes “some copies (e.g. ...)”. I do not include such
things in anything other than quite detailed rare-book records in which
such
attention to physical details is to be expected.<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-family: "Bookman Old Style","serif"; color: blue;"><o:p> </o:p></span></p>
<p class="MsoNormal"><span
style="font-family: "Bookman Old Style","serif"; color: blue;">I am
confident that Deborah is lining up her sights on me, having
read the preceding paragraph.<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size: 12pt; font-family: "Times New Roman","serif"; color: blue;"><o:p> </o:p></span></p>
<p class="MsoNormal"><span
style="font-size: 10pt; font-family: "Times New Roman","serif"; color: blue;">RICHARD
NOBLE : RARE BOOKS CATALOGER : JOHN HAY LIBRARY : BROWN
UNIVERSITY<br>
PROVIDENCE, RI 02912 : 401-863-1187/FAX 863-2093 :
<a class="moz-txt-link-abbreviated" href="mailto:RICHARD_NOBLE@BROWN.EDU">RICHARD_NOBLE@BROWN.EDU</a> </span><span
style="font-family: "Bookman Old Style","serif"; color: blue;"><o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-family: "Bookman Old Style","serif"; color: blue;"><o:p> </o:p></span></p>
<p class="MsoNormal"><span
style="font-family: "Bookman Old Style","serif"; color: blue;"><o:p> </o:p></span></p>
<div>
<div
style="border-style: solid none none; border-color: rgb(181, 196, 223) -moz-use-text-color -moz-use-text-color; border-width: 1pt medium medium; padding: 3pt 0in 0in;">
<p class="MsoNormal"><b><span
style="font-size: 10pt; font-family: "Tahoma","sans-serif";">From:</span></b><span
style="font-size: 10pt; font-family: "Tahoma","sans-serif";">
<a class="moz-txt-link-abbreviated" href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a> [<a class="moz-txt-link-freetext" href="mailto:dcrm-l-bounces@lib.byu.edu">mailto:dcrm-l-bounces@lib.byu.edu</a>] <b>On
Behalf Of </b>Robert
Maxwell<br>
<b>Sent:</b> Monday, November 16, 2009 2:11 PM<br>
<b>To:</b> DCRM Revision Group List<br>
<b>Subject:</b> Re: [DCRM-L] Question: Local notes in OCLC master
records<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color: rgb(31, 73, 125);">I thought
one of the reasons for
creating the ability to have institution records in OCLC was so that
such notes
could be recorded in the institution record rather than the master
record. I
gather putting such notes in the master record leaves them vulnerable
to
deletion by later catalogers. At least we are advised on OCLC-CAT by
OCLC
personnel that local information such as this found in master records
can be
deleted.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color: rgb(31, 73, 125);"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color: rgb(31, 73, 125);">Bob<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color: rgb(31, 73, 125);"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal" style=""><span
style="font-size: 10pt; font-family: "Arial","sans-serif"; color: rgb(31, 73, 125);">Robert
L. Maxwell<o:p></o:p></span></p>
<p class="MsoNormal" style=""><span
style="font-size: 10pt; font-family: "Arial","sans-serif"; color: rgb(31, 73, 125);">Special
Collections and Ancient
Languages Catalog Librarian<o:p></o:p></span></p>
<p class="MsoNormal" style=""><span
style="font-size: 10pt; font-family: "Arial","sans-serif"; color: rgb(31, 73, 125);">Genre/Form
Authorities
Librarian<o:p></o:p></span></p>
<p class="MsoNormal" style=""><span
style="font-size: 10pt; font-family: "Arial","sans-serif"; color: rgb(31, 73, 125);">6728
Harold B. Lee Library<o:p></o:p></span></p>
<p class="MsoNormal" style=""><span
style="font-size: 10pt; font-family: "Arial","sans-serif"; color: rgb(31, 73, 125);">Brigham
Young University<o:p></o:p></span></p>
<p class="MsoNormal" style=""><span
style="font-size: 10pt; font-family: "Arial","sans-serif"; color: rgb(31, 73, 125);">Provo,
UT 84602<o:p></o:p></span></p>
<p class="MsoNormal" style=""><span
style="font-size: 10pt; font-family: "Arial","sans-serif"; color: rgb(31, 73, 125);">(801)422-5568
<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="color: rgb(31, 73, 125);"><o:p> </o:p></span></p>
<div>
<div
style="border-style: solid none none; border-color: rgb(181, 196, 223) -moz-use-text-color -moz-use-text-color; border-width: 1pt medium medium; padding: 3pt 0in 0in;">
<p class="MsoNormal" style="margin-left: 0.5in;"><b><span
style="font-size: 10pt; font-family: "Tahoma","sans-serif";">From:</span></b><span
style="font-size: 10pt; font-family: "Tahoma","sans-serif";">
<a class="moz-txt-link-abbreviated" href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a>
[<a class="moz-txt-link-freetext" href="mailto:dcrm-l-bounces@lib.byu.edu">mailto:dcrm-l-bounces@lib.byu.edu</a>] <b>On Behalf Of </b>McCallum,
Rebecca<br>
<b>Sent:</b> Monday, November 16, 2009 11:38 AM<br>
<b>To:</b> <a class="moz-txt-link-abbreviated" href="mailto:dcrm-l@lib.byu.edu">dcrm-l@lib.byu.edu</a><br>
<b>Subject:</b> [DCRM-L] Question: Local notes in OCLC master records<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal" style="margin-left: 0.5in;"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;">My colleagues and I
are currently debating
when to add copy-specific local notes and related tracings to an OCLC
master
record, and when to simply leave them in our local catalog only. <o:p></o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;">At one end of the
spectrum are
notes that would definitely be of interest to researchers searching in
WorldCat
(eg. “500 _ _ $a Wesleyan copy: Heavily annotated and corrected by the
author. $5 CtW”). <o:p></o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;">At the other end of
the spectrum
are notes that would not be as useful to those outside our institution
(eg.
“500 _ _ $a Wesleyan copy: From the Kallir Family Collection, Given in
Honor of Barbara Kallir (Class of 1983). $5 CtW”). <o:p></o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;">But what about cases
in
between? We’re trying to find a balance point between providing
useful information and avoiding cluttering up OCLC records
unnecessarily.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;">Do you have
parameters for when to
add a copy-specific note to an OCLC master record? If so, would you be
willing to share those guidelines? <o:p></o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;">Thank you very much.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;">Rebecca McCallum<o:p></o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;">Cataloging Librarian<o:p></o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;">Wesleyan University<o:p></o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;">252 Church Street<o:p></o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;">Middletown, CT 06459<o:p></o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;">(860) 685-3839<o:p></o:p></p>
<p class="MsoNormal" style="margin-left: 0.5in;"><a class="moz-txt-link-abbreviated" href="mailto:rmccallum@wesleyan.edu">rmccallum@wesleyan.edu</a><o:p></o:p></p>
</div>
</blockquote>
<br>
<pre class="moz-signature" cols="72">--
__________________________
Randal Brandt
Principal Cataloger
The Bancroft Library
(510) 643-2275
<a class="moz-txt-link-abbreviated" href="mailto:rbrandt@library.berkeley.edu">rbrandt@library.berkeley.edu</a>
<a class="moz-txt-link-freetext" href="http://bancroft.berkeley.edu">http://bancroft.berkeley.edu</a>
"It's hard enough to remember my opinions without
remembering my reasons for them"--The Streets.
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