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<p class=MsoNormal><span style='color:#1F497D'>I brought the recent
conversation among Richard Noble and others to the attention of Glenn Patton,
OCLC’s long-time expert in quality control issues (including record de-duplication),
and he provided the information below. In a nutshell: OCLC does not de-dup
records for any pre-1800 imprints, given the complexities in determining what
constitutes a “duplicate.” Further conversation on this would be welcomed if
those in the rare book cataloging community would find it useful. Issues
relating to when to input a new record are pertinent.<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Best to all, Jackie<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Jackie Dooley<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Consulting Archivist<o:p></o:p></span></p>
<div style='mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.0pt;
padding:0in 0in 1.0pt 0in'>
<p class=MsoNormal style='border:none;padding:0in'><span style='color:#1F497D'>OCLC
Research and the RLG Partnership<o:p></o:p></span></p>
<p class=MsoNormal style='border:none;padding:0in'><span style='color:#1F497D'><o:p> </o:p></span></p>
</div>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";
color:#1F497D'>OCLC</span><span style='font-size:10.0pt;color:#1F497D'>’</span><span
style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";color:#1F497D'>s
Duplicate Detection and Resolution software (DDR) does not merge records if one
of the imprint dates is pre-1800, nor would OCLC staff merge records in this
situation unless it were absolutely clear that the records represented the same
item (but we would be willing to work with someone who had gone through the
effort of working out which were true duplicates and which weren</span><span
style='font-size:10.0pt;color:#1F497D'>’</span><span style='font-size:10.0pt;
font-family:"Arial Unicode MS","sans-serif";color:#1F497D'>t).</span><span
style='font-size:10.0pt;color:#1F497D'> </span><span style='font-size:
10.0pt;font-family:"Arial Unicode MS","sans-serif";color:#1F497D'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";
color:#1F497D'>While the matching software used to load records prepared in
external systems into WorldCat is very similar to that used in DDR, it does not
include the pre-1800 exclusion.</span><span style='font-size:10.0pt;color:#1F497D'> </span><span
style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";color:#1F497D'>
We could consider some more complex exclusions that would be based on the 040
$e coding (e.g., exclude all with a </span><span style='font-size:10.0pt;
color:#1F497D'>‘</span><span style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";
color:#1F497D'>dcrb[x]</span><span style='font-size:10.0pt;color:#1F497D'>’</span><span
style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";color:#1F497D'>
code and its predecessor codes) if the rare book community felt this
would be desirable.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";
color:#1F497D'>It</span><span style='font-size:10.0pt;color:#1F497D'>’</span><span
style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";color:#1F497D'>s
certainly true that a WorldCat record can end up with holdings attached that
represent variations of the item described in the bibliographic record.</span><span
style='font-size:10.0pt;color:#1F497D'> </span><span style='font-size:
10.0pt;font-family:"Arial Unicode MS","sans-serif";color:#1F497D'> OCLC
matching has not always been as restrictive as it is now, and catalogers
certainly may have chosen “close” master records and then made adaptations in
their local systems.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";
color:#1F497D'>The issue of not recording an edition statement based on a
reference source is a very problematic one.</span><span style='font-size:10.0pt;
color:#1F497D'> </span><span style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";
color:#1F497D'> Having an edition statement (even a bracketed one) would, I
believe, prevent mismatches in both DDR and Batchload; having that information
in the “first note” </span><span style='font-size:10.0pt;color:#1F497D'> </span><span
style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";color:#1F497D'>(which
I assume would be a 500, since the 503 is no longer valid) is not the sort of
thing that is “actionable” from a machine matching perspective.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";
color:#1F497D'>It would be useful to carry forward this discussion with the
rare book community.</span><span style='font-size:10.0pt;color:#1F497D'> </span><span
style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";color:#1F497D'>
Nobody wants to play “fast and loose” with record merging, but, on the other
hand, I don</span><span style='font-size:10.0pt;color:#1F497D'>’</span><span
style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";color:#1F497D'>t
think people really want a situation where there</span><span style='font-size:
10.0pt;color:#1F497D'>’</span><span style='font-size:10.0pt;font-family:"Arial Unicode MS","sans-serif";
color:#1F497D'>s no attempt to match at all.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Glenn E. Patton<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Director, WorldCat Quality
Management<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>OCLC<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>6565 Kilgour Place<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Dublin OH 43017-3395<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Phone: +1.800.828.5878, ext.
6371 or +1.614.764.6371<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Fax: +1.614.718.7187<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Email: pattong@oclc.org<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial Unicode MS","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
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