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<DIV dir=ltr align=left><FONT color=#0000ff size=2 face=Arial><SPAN
class=686174020-09062010>fyi</SPAN></FONT></DIV><BR>
<DIV dir=ltr lang=en-us class=OutlookMessageHeader align=left>
<HR tabIndex=-1>
<FONT size=2 face=Tahoma><B>From:</B> Miller, Caroline <BR><B>Sent:</B>
Wednesday, June 09, 2010 1:30 PM<BR><B>To:</B> Allahyar, Behzad; Andrews,
Joseph; Avetyan, Nora; Benamou, Sharon; Berkovich, Anna; Bross, Valerie;
Carpenter, Jane; Cruz, Ivette; Dagher, Iman; Fiala, James; Fletcher, Peter;
Horning, Claudia; Isaac, Linda; Iwata, Dana; Kincy, Chamya; Layne, Sara;
Mariscal, Silvia; Norris, Nancy; Priebe, Paul; Ratliff, Louise; Riemer, John;
Sakamoto, Elaine; Schumacher, Lars; True, Jessica; Velasquez, Nelson; Vermeij,
Hermine; Villena, Raphael; Fletcher, Jain; Yee, Martha M.; Lawrence, Rhonda;
Layne, Sara; Schneider, Nina; Shafer, Sharon; Marra, Toshie<BR><B>Cc:</B>
'PMiller@ajula.edu'<BR><B>Subject:</B> FW: LC to formally separate genre/form
terms from LCSH<BR></FONT><BR></DIV>
<DIV></DIV>
<DIV class=Section1>
<P class=MsoNormal><SPAN style="COLOR: #1f497d">Please excuse duplication.
This is big news from LC.<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style="COLOR: #1f497d"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN style="COLOR: #1f497d">Caroline<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style="COLOR: #1f497d"><o:p> </o:p></SPAN></P>
<DIV>
<P class=MsoNormal><B><SPAN
style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: #1f497d; FONT-SIZE: 8pt">Caroline
R. Miller<o:p></o:p></SPAN></B></P>
<P class=MsoNormal><SPAN
style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: #1f497d; FONT-SIZE: 8pt">Mellon
Rare Book Project Director<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: #1f497d; FONT-SIZE: 8pt">Head,
Authority/Database Maintenance Section<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: #1f497d; FONT-SIZE: 8pt">UCLA
Library Cataloging & Metadata Center<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: #1f497d; FONT-SIZE: 8pt">BOX
957230 <o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: #1f497d; FONT-SIZE: 8pt">11020
Kinross Ave.</SPAN><SPAN style="COLOR: #1f497d"><BR></SPAN><SPAN
style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: #1f497d; FONT-SIZE: 8pt">Los
Angeles, CA 90095-7230<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: #1f497d; FONT-SIZE: 8pt">E-mail:
<A
href="mailto:crmiller@library.ucla.edu">crmiller@library.ucla.edu</A><o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: #1f497d; FONT-SIZE: 8pt">Phone:
(310) 825-4446<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: #1f497d; FONT-SIZE: 8pt">Fax:
(310) 794-9357<o:p></o:p></SPAN></P></DIV>
<P class=MsoNormal><SPAN style="COLOR: #1f497d"><o:p> </o:p></SPAN></P>
<DIV>
<DIV
style="BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt">
<P class=MsoNormal><B><SPAN
style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt">From:</SPAN></B><SPAN
style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"> Subject Authority
Cooperative Program [mailto:SACOLIST@loc.gov] <B>On Behalf Of </B>Young,
Janis<BR><B>Sent:</B> Wednesday, June 09, 2010 1:15 PM<BR><B>To:</B>
SACOLIST@LISTSERV.LOC.GOV<BR><B>Subject:</B> LC to formally separate genre/form
terms from LCSH<o:p></o:p></SPAN></P></DIV></DIV>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>[This message is being cross-posted to multiple lists.
Please excuse the duplication.]<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>In 2007 the Library of Congress’ Policy and Standards
Division (PSD, then called the Cataloging Policy and Support Office, or CPSO)
began to develop genre/form terms in the area of moving images. Since then
terms for recorded sound and cartography have also been included.
Genre/form terms for law, literature, music, and religion will be incorporated
within the next two years. <o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>PSD’s intent has been to develop a thesaurus distinct from
<I>Library of Congress Subject Headings</I> (<I>LCSH</I>), but for the past
three years the authority records have been assigned MARC 21 coding indicating
that they are part of <I>LCSH</I>. When the terms have been assigned in
bibliographic records, they have been coded with second indicator “0” (zero),
which is used for <I>LCSH</I>. They have also been assigned LCCNs with the
same prefix as subject headings, “sh.” Additionally, approved genre/form
terms have been published in the <I>Supplementary Vocabularies</I> volume of
<I>LCSH</I> and instruction sheets governing their development and use have
appeared in the <I>Subject Headings Manual</I> (<I>SHM</I>).<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>PSD now plans to formally separate genre/form terms from
<I>LCSH</I>, in both MARC records and in printed products. The details are
outlined below.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><B><U>*Title of thesaurus and MARC source
code<o:p></o:p></U></B></P>
<P class=MsoNormal>Since 2007 the genre/form headings have been referred to as a
genre/form list or a genre/form thesaurus, because the thesaurus did not yet
have a formal title. PSD has now coined the title <I>Library of Congress
Genre/Form Terms for Library and Archival Materials</I> (<I>LCGFT</I>).
This title will appear in print for the first time in the <I>Supplemental
Vocabularies</I> volume of the 32<SUP>nd</SUP> edition of <I>LCSH</I>, which
will be published this summer.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>On May 26, 2010 the Network Development and MARC Standards
Office (NDMSO) announced that it has assigned the MARC source code “lcgft” to
the thesaurus. The code may be used in exchange records after July 27,
2010 (for the NDMSO announcement see <A
href="http://www.loc.gov/marc/relators/tn100526src.html">http://www.loc.gov/marc/relators/tn100526src.html</A>).
<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><B><U>*MARC 21 records<o:p></o:p></U></B></P>
<P class=MsoNormal>Within a MARC 21 authority record, the thesaurus to which the
heading belongs is coded in one of two ways. It may be recorded in byte 11
of the fixed field (008/11), or through a combination of 008/11 and subfield $f
of the 040 field. After conferring with NDMSO, PSD has decided to utilize
the latter option.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>Authority records for genre/form terms will be coded as
follows.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>008/11: z (“Other”)<o:p></o:p></P>
<P class=MsoNormal>040$f: lcgft<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>In bibliographic records, genre/form terms are always
contained in the 655 field, and again there are two methods to designate the
source thesaurus: the value of the second indicator, or a combination of
second indicator “7” and a source code in subfield $2. PSD has chosen the
latter option. LC genre/form terms in bibliographic records will be
coded:<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>655 -7 $a [Term]. $2 lcgft<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>This formula has been employed successfully for many other
thesauri and lists of terms and PSD expects that its use for the <I>LCGFT</I>
will be equally successful. <o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>Timeline for implementation: Late 2010 or early 2011; a
firm date will be announced when it has been determined.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><B><U>*LCCNs<o:p></o:p></U></B></P>
<P class=MsoNormal>PSD plans to institute a new prefix of “gf” for genre/form
terms. The format of the new LCCN will be identical to that for subject
headings: the two-character prefix will be followed by 10 digits
comprising the four-digit year and a six-digit serial number.
<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>Timeline for implementation: Late 2010 or early
2011. The existing genre/form authority records will be cancelled and new
ones will be issued with the “gf” prefix. PSD will publicly announce the
specific date of this event no fewer than six weeks before it is to occur in
order to provide time for MARC Distribution Service subscribers to
prepare.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><B><U>*Documentation<o:p></o:p></U></B></P>
<P class=MsoNormal>A separate manual for genre/form terms is being
written. It will include instructions and guidelines on proposing and
applying LC genre/form headings, and will be formatted similar to the way that
the <I>SHM</I> is. (Until it is developed, instruction sheets for
genre/form headings will continue to reside in the <I>SHM</I>.) PSD is
also investigating the possibility of extracting <I>LCGFT</I> from
<I>Supplementary Vocabularies</I> and publishing it separately.
<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>Timeline: No earlier than 2012.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>Questions or comments on these plans may be directed to Janis
L. Young, LC’s genre/form coordinator, at <A
href="mailto:jayo@loc.gov">jayo@loc.gov</A>. <o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>Janis L. Young<o:p></o:p></P>
<P class=MsoNormal>Policy and Standards Division<BR>Library of
Congress<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P></DIV></BODY></HTML>