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Many thanks to all who have shared their experiences with cataloging
bound-withs. In the world of bound-withs there is never a dull moment.<br>
<br>
Best,<br>
Jessica<br>
<br>
Daryl Green wrote:
<blockquote cite="mid:4CB6BDA8.4060701@st-andrews.ac.uk" type="cite">
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<font face="Times New Roman, Times, serif">Dear Jessica,<br>
Our procedures are very similar to the Cornell post. All of our
bound-with notes go into a 501 field, which displays on the OPAC as
"With:" If this is a copy specific note (as most bound-withs are), our
standard phrasing is something like: "St Andrews copy at ___ bound
with:" then followed by basic bibliographic information for the other
items in the volume (formatted: first name surname<b>.</b> brief title
[subfield a]<b>.</b> place of publication<b>:</b> abbreviated name<b>,</b>
date in arabic numbers <b>--</b> repeat) and then subfield 5 denoting
copy specific information. We decided to include the initial phrasing
to avoid problems when a duplicate copy pops up, and we usually limit
listing other items in a volume to 9 or under. If there are over ten
items in a volume, our practices are, again, much like Cornell's, i.e. "</font><font
face="Times New Roman, Times, serif">St Andrews copy at ___: third
item in a volume of twelve <u>(type: "pamphlet", "sermons", etc.)</u>,
</font>dated 1610-1633.|5StSaUL"<br>
<br>
Because each of these items gets their own bibliographic record, it is
only a matter of constructing a 561 field for copy specific notes
(marginalia, etc.). The 563 note is shared between all items within the
volume, and so can be copy and pasted, along with any corresponding 655
headings, from one bib record to the next. <br>
<br>
Again, much like Cornell, the first item in a volume has an
item/holdings record created with unique barcoding and accession
numbers, and the rest of the items are linked to this record. The OPAC
display for each item works out well, however there is a large problem
with searching items by class mark. Searching either in the OPAC or in
Millennium (our cataloguing software) brings up only the first item in
the volume attached to that class mark. In Millennium this is not a
huge deal, as the linked bibliographic records are noted at the foot of
the window. However, in the OPAC, there is no real way to create a
tangible link between the items aside from the 501 note. A problem that
I am currently working on here with the head of cataloguing within the
library.<br>
<br>
Hope this helps,<br>
Daryl Green <br>
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</font>
<pre class="moz-signature" cols="72">Daryl Green
Rare Books Cataloguer
Department of Special Collections
University of St. Andrews Library
North Street
St Andrews
KY16 9TR
Scotland
Tel: 01334 462292</pre>
<br>
On 13/10/2010 22:59, Margaret F Nichols wrote:
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cite="mid:1A8697F817D5C74CBBAA9214490CEE4B3272D48AB8@MBXB.exchange.cornell.edu"
type="cite">
<pre wrap="">Hello, Jessica--
For "bound-withs," we catalog the different titles separately but add a "With:" note to each catalog record to name the other titles that that title is bound with. If the different titles were clearly issued together, the "With:" note goes in the bib record; if they were bound together subsequent to publication, the "With:" note is treated as a copy-specific note on the holdings record. (We do use Voyager.)
If there are more than 3 or 4 titles bound together, we number them (in pencil on the first page of each title) and instead of using a "With:" note, we add a copy-specific note on the holdings record for each title saying: "No. [x] of a volume with binder's title [y]," or "No. [x] of a nonce volume of pamphlets concerning [y]," or the like. We add the number at the end of the call number for each title, e.g. E441.C37 no.1 for the first title in the volume, E441.C37 no.2 for the second title in the volume, etc. This helps the patron find the particular item s/he is looking for in the volume.
To descend to the level of excruciating detail: We create an item record for the first title in the volume, and this item record contains the volume's barcode number. For all subsequent titles in that volume, the barcode number goes in an 876 field (beginning with $p) in the holdings record. All of the titles in the volume share the same barcode number.
Hope this is useful without being excessive!
Best,
Margaret Nichols
Margaret F. Nichols
Rare Materials Cataloging Coordinator
Cataloging & Metadata Services in RMC
2B Kroch Library
Cornell University
Ithaca, NY 14853-5302
Tel. (607) 255-3530 * Fax (607) 255-9524
E-mail <a moz-do-not-send="true" class="moz-txt-link-abbreviated"
href="mailto:mnr1@cornell.edu">mnr1@cornell.edu</a>
-----Original Message-----
From: <a moz-do-not-send="true" class="moz-txt-link-abbreviated"
href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a> [<a
moz-do-not-send="true" class="moz-txt-link-freetext"
href="mailto:dcrm-l-bounces@lib.byu.edu">mailto:dcrm-l-bounces@lib.byu.edu</a>] On Behalf Of Jessica Grzegorski
Sent: Wednesday, October 13, 2010 1:48 PM
To: <a moz-do-not-send="true" class="moz-txt-link-abbreviated"
href="mailto:dcrm-l@lib.byu.edu">dcrm-l@lib.byu.edu</a>
Subject: [DCRM-L] Cataloging bound-withs
Dear Colleagues,
How does your institution handle the cataloging of bibliographically
separate titles bound together in one volume? I am interested in the
ways in which you have implemented notes, linked records, or other
methods in the catalog records in your local ILS, particularly in
Voyager. Of particular interest are the ways in which you have dealt
with copy-specific notes that apply to one title within a bound-with
rather than to the volume as a whole, and the ways in which you have
coped with bound-withs containing both serials and monographs. I would
also be grateful to those who would be willing to share documentation
from their institutions. Feel free to contact me off list.
Best,
</pre>
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<br>
<pre class="moz-signature" cols="72">--
Jessica Grzegorski
Cataloging Projects Librarian
The Newberry Library
60 West Walton Street
Chicago, IL 60610
<a class="moz-txt-link-abbreviated" href="mailto:grzegorskij@newberry.org">grzegorskij@newberry.org</a></pre>
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