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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Californian FB","serif";
color:#1F497D'>Hey, Margaret,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Californian FB","serif";
color:#1F497D'>Just 84, huh? Do I have some stories for you!
;-) Here’s just one:<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Californian FB","serif";
color:#1F497D'>I have a “problem bound-with” at my desk that is
daunting precisely for the number of items it has in it. It is a collection of
German song sheets from the 1800s to the early 1900s, none of them longer than
4 p. and all of them on thin paper. Adding to the difficulty, none of the edges
have been trimmed, so just trying to open the pages to count the number of
items within the covers has been a challenge. I got up into the 130s at one
point and was only about halfway through (as I recall). But by then, it had
taken so long I shelved it again. Someday I hope to get back to it. Of course,
I can give the volume good collection-level treatment, but at the very least,
the items need to be counted to give some picture of the holdings within the
covers. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Californian FB","serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Californian FB","serif";
color:#1F497D'>That volume was only about an inch thick. We have other
bound-withs sitting on our “to be cataloged” shelves that are 2 or
more inches thick and also hold very short publications (but none as short as
those German songs). I have forgotten the numbers, but know I counted into the
200s with some of those. And I think people with actual “tracts” in
their bound-withs could also enter this “numbers game”. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Californian FB","serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Californian FB","serif";
color:#1F497D'>I really only bring this up because these kind of holdings demonstrate
some of the biggest challenges faced with bound-with books. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Californian FB","serif";
color:#1F497D'> --Jain <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Californian FB","serif";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
margin-left:.5in'><span style='font-family:"Californian FB","serif";color:blue'>Jain
Fletcher<br>
Principal Cataloger & Head, Technical Services Division <br>
Department of Special Collections <br>
Young Research Library - UCLA Box 951575<br>
Los Angeles, CA 90095-1575</span><span style='color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
margin-left:.5in'><span style='font-family:"Californian FB","serif";color:blue'>v:
(310) 794-4096<br>
f: (310) 206-1864<br>
e: </span><span style='font-size:10.0pt;color:blue'><a
href="mailto:jfletchr@library.ucla.edu" title="mailto:jfletchr@library.ucla.edu"><span
style='font-size:12.0pt;font-family:"Californian FB","serif"'>jfletchr@library.ucla.edu</span></a>
</span><span style='color:blue'><o:p></o:p></span></p>
</div>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";
color:windowtext'>From:</span></b><span style='font-size:10.0pt;font-family:
"Tahoma","sans-serif";color:windowtext'> dcrm-l-bounces@lib.byu.edu
[mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>Margaret F Nichols<br>
<b>Sent:</b> Thursday, October 14, 2010 9:24 AM<br>
<b>To:</b> DCRM Revision Group List<br>
<b>Subject:</b> Re: [DCRM-L] Cataloging bound-withs<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>A bit of bound-with trivia: The record number of titles bound
together in a single volume that we’ve had is 84--! <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Best to all,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Margaret<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Margaret F. Nichols<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Rare Materials Cataloging Coordinator<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Cataloging & Metadata Services in RMC<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>2B Kroch Library<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Cornell University<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Ithaca, NY 14853-5302<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Tel. (607) 255-3530 * Fax (607) 255-9524<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>E-mail mnr1@cornell.edu<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
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<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";
color:windowtext'>From:</span></b><span style='font-size:10.0pt;font-family:
"Tahoma","sans-serif";color:windowtext'> dcrm-l-bounces@lib.byu.edu
[mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>Daryl Green<br>
<b>Sent:</b> Thursday, October 14, 2010 10:26 AM<br>
<b>To:</b> dcrm-l@lib.byu.edu<br>
<b>Subject:</b> Re: [DCRM-L] Cataloging bound-withs<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal style='margin-bottom:12.0pt'>Indeed. In fact, almost all of
the unique or near-unique finds that I have had so far at St Andrews have been
in bound-withs. They can be bastards to deal with, but can also be a gold mine.
<o:p></o:p></p>
<pre>Daryl Green<o:p></o:p></pre><pre>Rare Books Cataloguer<o:p></o:p></pre><pre>Department of Special Collections<o:p></o:p></pre><pre>University of St. Andrews Library<o:p></o:p></pre><pre>North Street<o:p></o:p></pre><pre>St Andrews<o:p></o:p></pre><pre>KY16 9TR<o:p></o:p></pre><pre>Scotland<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>Tel: 01334 462292<o:p></o:p></pre>
<p class=MsoNormal><br>
On 14/10/2010 15:23, Jessica Grzegorski wrote: <o:p></o:p></p>
<p class=MsoNormal>Many thanks to all who have shared their experiences with
cataloging bound-withs. In the world of bound-withs there is never a dull
moment.<br>
<br>
Best,<br>
Jessica<br>
<br>
Daryl Green wrote: <o:p></o:p></p>
<p class=MsoNormal style='margin-bottom:12.0pt'>Dear Jessica,<br>
Our procedures are very similar to the Cornell post. All of our bound-with
notes go into a 501 field, which displays on the OPAC as "With:" If
this is a copy specific note (as most bound-withs are), our standard phrasing is
something like: "St Andrews copy at ___ bound with:" then followed by
basic bibliographic information for the other items in the volume (formatted:
first name surname<b>.</b> brief title [subfield a]<b>.</b> place of
publication<b>:</b> abbreviated name<b>,</b> date in arabic numbers <b>--</b>
repeat) and then subfield 5 denoting copy specific information. We decided to
include the initial phrasing to avoid problems when a duplicate copy pops up,
and we usually limit listing other items in a volume to 9 or under. If there
are over ten items in a volume, our practices are, again, much like Cornell's,
i.e. "St Andrews copy at ___: third item in a volume of twelve <u>(type:
"pamphlet", "sermons", etc.)</u>, dated
1610-1633.|5StSaUL"<br>
<br>
Because each of these items gets their own bibliographic record, it is only a
matter of constructing a 561 field for copy specific notes (marginalia, etc.).
The 563 note is shared between all items within the volume, and so can be copy
and pasted, along with any corresponding 655 headings, from one bib record to
the next. <br>
<br>
Again, much like Cornell, the first item in a volume has an item/holdings
record created with unique barcoding and accession numbers, and the rest of the
items are linked to this record. The OPAC display for each item works out well,
however there is a large problem with searching items by class mark. Searching
either in the OPAC or in Millennium (our cataloguing software) brings up only
the first item in the volume attached to that class mark. In Millennium
this is not a huge deal, as the linked bibliographic records are noted at the
foot of the window. However, in the OPAC, there is no real way to create a
tangible link between the items aside from the 501 note. A problem that I am
currently working on here with the head of cataloguing within the library.<br>
<br>
Hope this helps,<br>
Daryl Green <br>
<br>
<o:p></o:p></p>
<pre>Daryl Green<o:p></o:p></pre><pre>Rare Books Cataloguer<o:p></o:p></pre><pre>Department of Special Collections<o:p></o:p></pre><pre>University of St. Andrews Library<o:p></o:p></pre><pre>North Street<o:p></o:p></pre><pre>St Andrews<o:p></o:p></pre><pre>KY16 9TR<o:p></o:p></pre><pre>Scotland<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>Tel: 01334 462292<o:p></o:p></pre>
<p class=MsoNormal><br>
On 13/10/2010 22:59, Margaret F Nichols wrote: <o:p></o:p></p>
<pre>Hello, Jessica--<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>For "bound-withs," we catalog the different titles separately but add a "With:" note to each catalog record to name the other titles that that title is bound with. If the different titles were clearly issued together, the "With:" note goes in the bib record; if they were bound together subsequent to publication, the "With:" note is treated as a copy-specific note on the holdings record. (We do use Voyager.)<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>If there are more than 3 or 4 titles bound together, we number them (in pencil on the first page of each title) and instead of using a "With:" note, we add a copy-specific note on the holdings record for each title saying: "No. [x] of a volume with binder's title [y]," or "No. [x] of a nonce volume of pamphlets concerning [y]," or the like. We add the number at the end of the call number for each title, e.g. E441.C37 no.1 for the first title in the volume, E441.C37 no.2 for the second title in the volume, etc. This helps the patron find the particular item s/he is looking for in the volume.<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>To descend to the level of excruciating detail: We create an item record for the first title in the volume, and this item record contains the volume's barcode number. For all subsequent titles in that volume, the barcode number goes in an 876 field (beginning with $p) in the holdings record. All of the titles in the volume share the same barcode number. <o:p></o:p></pre><pre><o:p> </o:p></pre><pre>Hope this is useful without being excessive!<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>Best,<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>Margaret Nichols<o:p></o:p></pre><pre><o:p> </o:p></pre><pre><o:p> </o:p></pre><pre>Margaret F. Nichols<o:p></o:p></pre><pre>Rare Materials Cataloging Coordinator<o:p></o:p></pre><pre>Cataloging & Metadata Services in RMC<o:p></o:p></pre><pre>2B Kroch Library<o:p></o:p></pre><pre>Cornell University<o:p></o:p></pre><pre>Ithaca, NY 14853-5302<o:p></o:p></pre><pre>Tel. (607) 255-3530 * Fax (607) 255-9524<o:p></o:p></pre><pre>E-mail <a
href="mailto:mnr1@cornell.edu">mnr1@cornell.edu</a><o:p></o:p></pre><pre><o:p> </o:p></pre><pre><o:p> </o:p></pre><pre><o:p> </o:p></pre><pre><o:p> </o:p></pre><pre>-----Original Message-----<o:p></o:p></pre><pre>From: <a
href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a> [<a
href="mailto:dcrm-l-bounces@lib.byu.edu">mailto:dcrm-l-bounces@lib.byu.edu</a>] On Behalf Of Jessica Grzegorski<o:p></o:p></pre><pre>Sent: Wednesday, October 13, 2010 1:48 PM<o:p></o:p></pre><pre>To: <a
href="mailto:dcrm-l@lib.byu.edu">dcrm-l@lib.byu.edu</a><o:p></o:p></pre><pre>Subject: [DCRM-L] Cataloging bound-withs<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>Dear Colleagues,<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>How does your institution handle the cataloging of bibliographically <o:p></o:p></pre><pre>separate titles bound together in one volume? I am interested in the <o:p></o:p></pre><pre>ways in which you have implemented notes, linked records, or other <o:p></o:p></pre><pre>methods in the catalog records in your local ILS, particularly in <o:p></o:p></pre><pre>Voyager. Of particular interest are the ways in which you have dealt <o:p></o:p></pre><pre>with copy-specific notes that apply to one title within a bound-with <o:p></o:p></pre><pre>rather than to the volume as a whole, and the ways in which you have <o:p></o:p></pre><pre>coped with bound-withs containing both serials and monographs. I would <o:p></o:p></pre><pre>also be grateful to those who would be willing to share documentation <o:p></o:p></pre><pre>from their institutions. Feel free to contact me off list.<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>Best,<o:p></o:p></pre><pre><o:p> </o:p></pre><pre> <o:p></o:p></pre>
<p class=MsoNormal style='margin-bottom:12.0pt'><o:p> </o:p></p>
<pre>-- <o:p></o:p></pre><pre>Jessica Grzegorski<o:p></o:p></pre><pre>Cataloging Projects Librarian<o:p></o:p></pre><pre>The Newberry Library<o:p></o:p></pre><pre>60 West Walton Street<o:p></o:p></pre><pre>Chicago, IL 60610<o:p></o:p></pre><pre><a
href="mailto:grzegorskij@newberry.org">grzegorskij@newberry.org</a><o:p></o:p></pre></div>
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