<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:x="urn:schemas-microsoft-com:office:excel" xmlns:p="urn:schemas-microsoft-com:office:powerpoint" xmlns:a="urn:schemas-microsoft-com:office:access" xmlns:dt="uuid:C2F41010-65B3-11d1-A29F-00AA00C14882" xmlns:s="uuid:BDC6E3F0-6DA3-11d1-A2A3-00AA00C14882" xmlns:rs="urn:schemas-microsoft-com:rowset" xmlns:z="#RowsetSchema" xmlns:b="urn:schemas-microsoft-com:office:publisher" xmlns:ss="urn:schemas-microsoft-com:office:spreadsheet" xmlns:c="urn:schemas-microsoft-com:office:component:spreadsheet" xmlns:odc="urn:schemas-microsoft-com:office:odc" xmlns:oa="urn:schemas-microsoft-com:office:activation" xmlns:html="http://www.w3.org/TR/REC-html40" xmlns:q="http://schemas.xmlsoap.org/soap/envelope/" xmlns:rtc="http://microsoft.com/officenet/conferencing" xmlns:D="DAV:" xmlns:Repl="http://schemas.microsoft.com/repl/" xmlns:mt="http://schemas.microsoft.com/sharepoint/soap/meetings/" xmlns:x2="http://schemas.microsoft.com/office/excel/2003/xml" xmlns:ppda="http://www.passport.com/NameSpace.xsd" xmlns:ois="http://schemas.microsoft.com/sharepoint/soap/ois/" xmlns:dir="http://schemas.microsoft.com/sharepoint/soap/directory/" xmlns:ds="http://www.w3.org/2000/09/xmldsig#" xmlns:dsp="http://schemas.microsoft.com/sharepoint/dsp" xmlns:udc="http://schemas.microsoft.com/data/udc" xmlns:xsd="http://www.w3.org/2001/XMLSchema" xmlns:sub="http://schemas.microsoft.com/sharepoint/soap/2002/1/alerts/" xmlns:ec="http://www.w3.org/2001/04/xmlenc#" xmlns:sp="http://schemas.microsoft.com/sharepoint/" xmlns:sps="http://schemas.microsoft.com/sharepoint/soap/" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xmlns:udcs="http://schemas.microsoft.com/data/udc/soap" xmlns:udcxf="http://schemas.microsoft.com/data/udc/xmlfile" xmlns:udcp2p="http://schemas.microsoft.com/data/udc/parttopart" xmlns:wf="http://schemas.microsoft.com/sharepoint/soap/workflow/" xmlns:dsss="http://schemas.microsoft.com/office/2006/digsig-setup" xmlns:dssi="http://schemas.microsoft.com/office/2006/digsig" xmlns:mdssi="http://schemas.openxmlformats.org/package/2006/digital-signature" xmlns:mver="http://schemas.openxmlformats.org/markup-compatibility/2006" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns:mrels="http://schemas.openxmlformats.org/package/2006/relationships" xmlns:spwp="http://microsoft.com/sharepoint/webpartpages" xmlns:ex12t="http://schemas.microsoft.com/exchange/services/2006/types" xmlns:ex12m="http://schemas.microsoft.com/exchange/services/2006/messages" xmlns:pptsl="http://schemas.microsoft.com/sharepoint/soap/SlideLibrary/" xmlns:spsl="http://microsoft.com/webservices/SharePointPortalServer/PublishedLinksService" xmlns:Z="urn:schemas-microsoft-com:" xmlns:st="" xmlns="http://www.w3.org/TR/REC-html40">
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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Hello, Ruth, Daryl, et al.—<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Would it help persuade your OPAC to display all the bound-with
items if each one had a different number at the end of the call number, so that
every title had a unique call number? (E.g. </span><span style='font-size:11.0pt;
font-family:"Calibri","sans-serif";color:#17365D'>E441.C37 no.1, E441.C37 no.2,
etc., with the number reflecting the position of that title in the volume).
Just a thought—<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#17365D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#17365D'>Best regards,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#17365D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#17365D'>Margaret Nichols<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#17365D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Margaret F. Nichols<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Rare Materials Cataloging Coordinator<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Cataloging & Metadata Services in RMC<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>2B Kroch Library<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Cornell University<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Ithaca, NY 14853-5302<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Tel. (607) 255-3530 * Fax (607) 255-9524<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>E-mail mnr1@cornell.edu<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#17365D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";
color:windowtext'>From:</span></b><span style='font-size:10.0pt;font-family:
"Tahoma","sans-serif";color:windowtext'> dcrm-l-bounces@lib.byu.edu
[mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>Ruth Ann Hay<br>
<b>Sent:</b> Wednesday, November 10, 2010 1:59 PM<br>
<b>To:</b> DCRM Revision Group List<br>
<b>Subject:</b> Re: [DCRM-L] Cataloging bound-withs<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Dear Daryl,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>I noted in your response a while back that you were working to
have all bound items display in the OPAC. We have a similar problem here at BYU
and I was wondering how your efforts to resolve the problem were working out.
We use a Sirsi product and I have spoken with our computer support person but I
am trying to remain cautious in hoping that the issue could actually be resolved.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<p class=MsoNormal><span style='font-family:"Lucida Calligraphy";color:#1F497D'>Ruth
Ann Hay<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:9.0pt;font-family:"Lucida Calligraphy";
color:#1F497D'>Cataloging Specialist<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:9.0pt;font-family:"Lucida Calligraphy";
color:#1F497D'>Special Collections<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:9.0pt;font-family:"Lucida Calligraphy";
color:#1F497D'>Harold B. Lee Library<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:9.0pt;font-family:"Lucida Calligraphy";
color:#1F497D'>Brigham Young University<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:9.0pt;font-family:"Lucida Calligraphy";
color:#1F497D'>801-422-5268<o:p></o:p></span></p>
</div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";
color:windowtext'>From:</span></b><span style='font-size:10.0pt;font-family:
"Tahoma","sans-serif";color:windowtext'> dcrm-l-bounces@lib.byu.edu
[mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>Daryl Green<br>
<b>Sent:</b> Thursday, October 14, 2010 2:22 AM<br>
<b>To:</b> dcrm-l@lib.byu.edu<br>
<b>Subject:</b> Re: [DCRM-L] Cataloging bound-withs<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal style='margin-bottom:12.0pt'>Dear Jessica,<br>
Our procedures are very similar to the Cornell post. All of our bound-with
notes go into a 501 field, which displays on the OPAC as "With:" If
this is a copy specific note (as most bound-withs are), our standard phrasing
is something like: "St Andrews copy at ___ bound with:" then followed
by basic bibliographic information for the other items in the volume
(formatted: first name surname<b>.</b> brief title [subfield a]<b>.</b> place
of publication<b>:</b> abbreviated name<b>,</b> date in arabic numbers <b>--</b>
repeat) and then subfield 5 denoting copy specific information. We decided to
include the initial phrasing to avoid problems when a duplicate copy pops up,
and we usually limit listing other items in a volume to 9 or under. If there
are over ten items in a volume, our practices are, again, much like Cornell's,
i.e. "St Andrews copy at ___: third item in a volume of twelve <u>(type:
"pamphlet", "sermons", etc.)</u>, dated
1610-1633.|5StSaUL"<br>
<br>
Because each of these items gets their own bibliographic record, it is only a
matter of constructing a 561 field for copy specific notes (marginalia, etc.).
The 563 note is shared between all items within the volume, and so can be copy
and pasted, along with any corresponding 655 headings, from one bib record to
the next. <br>
<br>
Again, much like Cornell, the first item in a volume has an item/holdings
record created with unique barcoding and accession numbers, and the rest of the
items are linked to this record. The OPAC display for each item works out well,
however there is a large problem with searching items by class mark. Searching
either in the OPAC or in Millennium (our cataloguing software) brings up only
the first item in the volume attached to that class mark. In Millennium
this is not a huge deal, as the linked bibliographic records are noted at the
foot of the window. However, in the OPAC, there is no real way to create a
tangible link between the items aside from the 501 note. A problem that I am
currently working on here with the head of cataloguing within the library.<br>
<br>
Hope this helps,<br>
Daryl Green <br>
<br>
<o:p></o:p></p>
<pre>Daryl Green<o:p></o:p></pre><pre>Rare Books Cataloguer<o:p></o:p></pre><pre>Department of Special Collections<o:p></o:p></pre><pre>University of St. Andrews Library<o:p></o:p></pre><pre>North Street<o:p></o:p></pre><pre>St Andrews<o:p></o:p></pre><pre>KY16 9TR<o:p></o:p></pre><pre>Scotland<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>Tel: 01334 462292<o:p></o:p></pre>
<p class=MsoNormal><br>
On 13/10/2010 22:59, Margaret F Nichols wrote: <o:p></o:p></p>
<pre>Hello, Jessica--<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>For "bound-withs," we catalog the different titles separately but add a "With:" note to each catalog record to name the other titles that that title is bound with. If the different titles were clearly issued together, the "With:" note goes in the bib record; if they were bound together subsequent to publication, the "With:" note is treated as a copy-specific note on the holdings record. (We do use Voyager.)<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>If there are more than 3 or 4 titles bound together, we number them (in pencil on the first page of each title) and instead of using a "With:" note, we add a copy-specific note on the holdings record for each title saying: "No. [x] of a volume with binder's title [y]," or "No. [x] of a nonce volume of pamphlets concerning [y]," or the like. We add the number at the end of the call number for each title, e.g. E441.C37 no.1 for the first title in the volume, E441.C37 no.2 for the second title in the volume, etc. This helps the patron find the particular item s/he is looking for in the volume.<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>To descend to the level of excruciating detail: We create an item record for the first title in the volume, and this item record contains the volume's barcode number. For all subsequent titles in that volume, the barcode number goes in an 876 field (beginning with $p) in the holdings record. All of the titles in the volume share the same barcode number. <o:p></o:p></pre><pre><o:p> </o:p></pre><pre>Hope this is useful without being excessive!<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>Best,<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>Margaret Nichols<o:p></o:p></pre><pre><o:p> </o:p></pre><pre><o:p> </o:p></pre><pre>Margaret F. Nichols<o:p></o:p></pre><pre>Rare Materials Cataloging Coordinator<o:p></o:p></pre><pre>Cataloging & Metadata Services in RMC<o:p></o:p></pre><pre>2B Kroch Library<o:p></o:p></pre><pre>Cornell University<o:p></o:p></pre><pre>Ithaca, NY 14853-5302<o:p></o:p></pre><pre>Tel. (607) 255-3530 * Fax (607) 255-9524<o:p></o:p></pre><pre>E-mail <a
href="mailto:mnr1@cornell.edu">mnr1@cornell.edu</a><o:p></o:p></pre><pre><o:p> </o:p></pre><pre><o:p> </o:p></pre><pre><o:p> </o:p></pre><pre><o:p> </o:p></pre><pre>-----Original Message-----<o:p></o:p></pre><pre>From: <a
href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a> [<a
href="mailto:dcrm-l-bounces@lib.byu.edu">mailto:dcrm-l-bounces@lib.byu.edu</a>] On Behalf Of Jessica Grzegorski<o:p></o:p></pre><pre>Sent: Wednesday, October 13, 2010 1:48 PM<o:p></o:p></pre><pre>To: <a
href="mailto:dcrm-l@lib.byu.edu">dcrm-l@lib.byu.edu</a><o:p></o:p></pre><pre>Subject: [DCRM-L] Cataloging bound-withs<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>Dear Colleagues,<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>How does your institution handle the cataloging of bibliographically <o:p></o:p></pre><pre>separate titles bound together in one volume? I am interested in the <o:p></o:p></pre><pre>ways in which you have implemented notes, linked records, or other <o:p></o:p></pre><pre>methods in the catalog records in your local ILS, particularly in <o:p></o:p></pre><pre>Voyager. Of particular interest are the ways in which you have dealt <o:p></o:p></pre><pre>with copy-specific notes that apply to one title within a bound-with <o:p></o:p></pre><pre>rather than to the volume as a whole, and the ways in which you have <o:p></o:p></pre><pre>coped with bound-withs containing both serials and monographs. I would <o:p></o:p></pre><pre>also be grateful to those who would be willing to share documentation <o:p></o:p></pre><pre>from their institutions. Feel free to contact me off list.<o:p></o:p></pre><pre><o:p> </o:p></pre><pre>Best,<o:p></o:p></pre><pre><o:p> </o:p></pre></div>
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