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<TITLE>Re: [DCRM-L] Fwd: FW: Duplicate detection question</TITLE>
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<FONT FACE="Calibri, Verdana, Helvetica, Arial"><SPAN STYLE='font-size:10pt'>I’ll investigate. -Jackie<BR>
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Jackie Dooley<BR>
Program Officer<BR>
OCLC Research and the RLG Partnership<BR>
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949.492.5060 (work/home) -- Pacific Time<BR>
949.295.1529 (mobile)<BR>
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</U></B></FONT></SPAN></FONT><SPAN STYLE='font-size:10pt'><I>OCLC Research<FONT COLOR="#121C24"> advances exploration, innovation and community building for libraries, archives, and museums.<BR>
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</SPAN></FONT></FONT><SPAN STYLE='font-size:10pt'><HR ALIGN=CENTER SIZE="3" WIDTH="95%"><B>From: </B>Bob Maxwell <<a href="robert_maxwell@byu.edu">robert_maxwell@byu.edu</a>><BR>
<B>Reply-To: </B>DCRM-L <<a href="dcrm-l@lib.byu.edu">dcrm-l@lib.byu.edu</a>><BR>
<B>Date: </B>Thu, 2 Dec 2010 13:09:05 -0700<BR>
<B>To: </B>DCRM-L <<a href="dcrm-l@lib.byu.edu">dcrm-l@lib.byu.edu</a>><BR>
<B>Subject: </B>Re: [DCRM-L] Fwd: FW: Duplicate detection question<BR>
<BR>
</SPAN><FONT COLOR="#1F497D"><FONT SIZE="4"><SPAN STYLE='font-size:11pt'>My goodness, it would be nice to know what the magic words are on the table … Anybody have any idea how to access this table?<BR>
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</SPAN></FONT></FONT></FONT><FONT COLOR="#1F497D"><FONT FACE="Arial"><SPAN STYLE='font-size:10pt'>Robert L. Maxwell<BR>
Head, Special Collections and Formats Catalog Dept.<BR>
6728 Harold B. Lee Library<BR>
Brigham Young University<BR>
Provo, UT 84602<BR>
(801)422-5568<BR>
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</SPAN></FONT><SPAN STYLE='font-size:10pt'><FONT FACE="Tahoma, Verdana, Helvetica, Arial"><B>From:</B> <a href="dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a> [<a href="mailto:dcrm-l-bounces@lib.byu.edu">mailto:dcrm-l-bounces@lib.byu.edu</a>] <B>On Behalf Of </B>Noble, Richard<BR>
<B>Sent:</B> Thursday, December 02, 2010 12:33 PM<BR>
<B>To:</B> DCRM Revision Group List<BR>
<B>Subject:</B> [DCRM-L] Fwd: FW: Duplicate detection question<BR>
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</SPAN></FONT></FONT><FONT SIZE="5"><FONT FACE="Garamond"><SPAN STYLE='font-size:13pt'>Heads up on defensive cataloging: Apparently the merge blocking depends on a table of specific phrases, etc. If the contents of the 250 don't match anything in the table, the record is susceptible to merging.<BR>
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</SPAN></FONT></FONT><FONT SIZE="4"><FONT FACE="Courier New"><SPAN STYLE='font-size:12pt'>RICHARD NOBLE : RARE BOOKS CATALOGER : JOHN HAY LIBRARY : BROWN UNIVERSITY<BR>
PROVIDENCE, RI 02912 : 401-863-1187/FAX 863-3384 : <a href="RICHARD_NOBLE@BROWN.EDU">RICHARD_NOBLE@BROWN.EDU</a> <BR>
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---------- Forwarded message ----------<BR>
From: <B>Mizer, Samuel Arnold</B> <<a href="samuel_mizer@brown.edu">samuel_mizer@brown.edu</a>><BR>
Date: Thu, Dec 2, 2010 at 1:46 PM<BR>
Subject: Fwd: FW: Duplicate detection question<BR>
To: "Banush, David" <<a href="david_banush@brown.edu">david_banush@brown.edu</a>>, Catherine Busselen <<a href="catherine_busselen@brown.edu">catherine_busselen@brown.edu</a>>, Richard Noble <<a href="richard_noble@brown.edu">richard_noble@brown.edu</a>><BR>
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A peek into the realm of DDR:<BR>
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</SPAN></FONT><FONT SIZE="6"><FONT FACE="Times New Roman"><SPAN STYLE='font-size:18pt'><B>Forwarded conversation<BR>
</B></SPAN></FONT></FONT><FONT FACE="Times New Roman"><FONT SIZE="4"><SPAN STYLE='font-size:12pt'>Subject: <B>Duplicate detection question<BR>
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From: <B>Yealy, Gretchen</B> <<a href="gretchen_yealy@brown.edu">gretchen_yealy@brown.edu</a>><BR>
Date: Wed, Dec 1, 2010 at 11:35 AM<BR>
To: <a href="whitacrc@oclc.org">whitacrc@oclc.org</a><BR>
Cc: Sam Mizer <<a href="Samuel_Mizer@brown.edu">Samuel_Mizer@brown.edu</a>><BR>
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Hi Cynthia,<BR>
<BR>
We have a question about the duplicate detection software. We understood from the webinar that entering a 250 field would probably protect a record from being merged. We recently received a large collection of "advance reading copies" which we are cataloging as originals with 250 fields, usually deriving from an existing record for the published form of the book. Examples:<BR>
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#673622653<BR>
#682903749<BR>
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Today while working on our November ftp of records from our catalog to OCLC, I noticed that at least 2 of these have now been merged with the published copy and the OCLC # we generated has been moved to MARC 019. Examples:<BR>
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#166872410<BR>
#61881209<BR>
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Any idea why some of these are merging and others not? Should we still be treating this type of material as original? The 250 statements vary somewhat (Advance reader's ed, Advance uncorr. proof). Is there another field we should be using to indicate that this type of material should not merge?<BR>
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Thanks!<BR>
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Gretchen Yealy<BR>
Brown University Library<BR>
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From: <B>Yealy, Gretchen</B> <<a href="gretchen_yealy@brown.edu">gretchen_yealy@brown.edu</a>><BR>
Date: Thu, Dec 2, 2010 at 1:24 PM<BR>
To: "Griffith,Shanna" <<a href="griffits@oclc.org">griffits@oclc.org</a>><BR>
Cc: Sam Mizer <<a href="Samuel_Mizer@brown.edu">Samuel_Mizer@brown.edu</a>><BR>
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Hi Shanna,<BR>
<BR>
Thanks for your quick fix on these. Here is another example of the 250 field we are entering for this project:<BR>
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250 Advance reading copy<BR>
<BR>
Gretchen<BR>
<BR>
On Thu, Dec 2, 2010 at 12:32 PM, Griffith,Shanna <<a href="griffits@oclc.org">griffits@oclc.org</a>> wrote:<BR>
</SPAN></FONT></FONT><FONT FACE="Calibri, Verdana, Helvetica, Arial"><SPAN STYLE='font-size:10pt'><BR>
</SPAN></FONT><FONT COLOR="#0070C0"><FONT SIZE="4"><FONT FACE="Times New Roman"><SPAN STYLE='font-size:11pt'>Hi, Gretchen,<BR>
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Your understanding from the webinar is correct. The edition statements you added to the records should have been enough to prevent them from being merged, and I have had your records recovered.<BR>
<BR>
Your message allowed us to identify another record that was also incorrectly merged to LC’s record #166872410. I have merged RBN record #682917829 with #213384596, which also represents the Advance reading copy for the title “Airman”.<BR>
<BR>
Our DDR team has added these specific edition statements to the tables so that records with this type of edition statement are no longer merged. <BR>
<BR>
Thank you for bringing these to our attention. It is feedback such as this that allows us to better refine the matching algorithms used in the DDR process.<BR>
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Please let me know if you have any questions, or if I can be of further assistance.<BR>
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Thank you,<BR>
Shanna<BR>
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</SPAN></FONT></FONT></FONT><FONT SIZE="4"><FONT FACE="Times New Roman"><SPAN STYLE='font-size:11pt'><FONT COLOR="#000080">Shanna Griffith<BR>
Quality Control Section<BR>
OCLC Online Computer Library Center, Inc.<BR>
6565 Kilgour Place<BR>
Dublin, OH 43017-3395<BR>
</FONT></SPAN></FONT></FONT><FONT COLOR="#000080"><FONT FACE="Lucida Calligraphy"><SPAN STYLE='font-size:10pt'>The world's libraries. Connected.<BR>
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</FONT><FONT FACE="Times New Roman"><B>From:</B> Yealy, Gretchen [<a href="mailto:gretchen_yealy@brown.edu">mailto:gretchen_yealy@brown.edu</a>] <BR>
<B>Sent:</B> Wednesday, December 01, 2010 11:36 AM<BR>
<B>To:</B> Whitacre,Cynthia<BR>
<B>Cc:</B> Sam Mizer<BR>
<B>Subject:</B> Duplicate detection question<BR>
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-- <BR>
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________________________________________<BR>
<BR>
Samuel A. Mizer<BR>
Department Co-Leader, Technical Services<BR>
Brown University Library<BR>
Providence, RI 02912<BR>
E-Mail: <a href="Samuel_Mizer@Brown.edu">Samuel_Mizer@Brown.edu</a><BR>
Phone: 401-863-3640 Fax: 401-863-1272<BR>
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