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<p class="MsoNormal"><b>Request to OCLC to protect records coded 040 $e
"bdrb" or "dcrb" or "dcrm-"</b> <span style=""> </span><b>from all
machine mergers. <o:p></o:p></b></p>
<p class="MsoNormal">The RBMS Bibliographic Standards Committee
officially requests
that OCLC protect all items cataloged according to 040 $e "bdrb" or
"dcrb" or "dcrm-“ (ie., any $e code beginning with these
letters) from all automated mergers. <span style=""> </span>Because
the DCRM suite of cataloging rules has been written to include
materials from
all periods, not just pre 1801 items, OCLC's current protection of
pre-1801 records
offers insufficient protection to the range of materials likely to be
cataloged
according to DCRM. <span style=""> </span><b><o:p></o:p></b></p>
<p class="MsoNormal">Background information:<o:p></o:p></p>
<p class="MsoNormal">In Jan. 2010, OCLC began running duplicate
detection
software which allows for machine matches and mergers. OCLC’s
Cataloging
Defensively Webinar, "When to Input a New Record in the Age of DDR,"
encouraged catalogers to supply edition statements in square brackets
when
there are true differences between bibliographic entities that would be
matched
and merged in the absence of the MARC 250. <br>
<br>
DCRM(B) and DCRM(S) rules, however, do not allow catalogers to supply
an
edition statement. The area is a transcription area only. In addition,
trying
to devise an edition statement when one is not there is extremely
problematic, especially in the case of concealed editions - closely
similar
editions printed from substantially different settings of type - which
are not
distinguished as such by the printer and/or publisher but require
separate
records. <br>
<br>
In a message from Glenn Patton forwarded to the dcrm-l email list by
Jackie
Dooley on May 20, 2010, he assured us that :<br>
<br>
“OCLC’s Duplicate Detection and Resolution software (DDR) does not
merge
records if one of the imprint dates is pre-1800, nor would OCLC staff
merge
records in this situation unless it were absolutely clear that the
records
represented the same item (but we would be willing to work with someone
who had
gone through the effort of working out which were true duplicates and
which
weren’t). While the matching software used to load records prepared in
external
systems into WorldCat is very similar to that used in DDR, it does not
include
the pre-1800 exclusion. We could consider some more complex exclusions
that would be based on the 040 $e coding (e.g., exclude all with a
‘dcrb[x]’
code and its predecessor codes) if the rare book community felt this
would be desirable… It would be useful to carry forward this
discussion
with the rare book community. Nobody wants to play “fast and loose”
with
record merging, but, on the other hand, I don’t think people really
want a
situation where there’s no attempt to match at all." </p>
<p class="MsoNormal">Discussion at the Bibliographic Standards
Committee meeting in San Diego in January included accounts of
catalogers reporting duplicate records for deletion. The rare book
cataloging community will continue to report duplicates in this way. <br
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On 2/7/2011 12:43 PM, Manon Theroux wrote:
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<pre wrap="">Here are my suggestions, Annie:
-- make it clear in the Title that you're only talking about machine
mergers (not "any and all mergers")
-- make it clear what is meant by "dcrm-" (maybe by adding a
parenthetical such as "i.e., any subfield $e code beginning with the
letters dcrm"). Glenn probably knows what you mean but whoever he
hands it off to (the programmers) might not
-- put what the BSC is asking for in the *first* paragraph instead of
the last one; use language that actually does the asking rather than
saying the BSC "decided to ask"; label it as "Proposal" or
"Recommendation" or "Request" or some such thing
-- label the remaining paragraphs "Background Information" or something similar
Thanks for doing this!
Manon
On Mon, Feb 7, 2011 at 11:57 AM, Ann W. Copeland <a class="moz-txt-link-rfc2396E" href="mailto:auc1@psu.edu"><auc1@psu.edu></a> wrote:
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<pre wrap="">At the Bibliographic Standards Committee meeting in San Diego, I offered to
draft a proposal to OCLC to omit all dcrm, dcrb and bdrb records from
automatic deduping. Here is a draft - please send comments. Thank you,
Annie
Request to OCLC to protect records coded 040 $e "bdrb" or "dcrb" or "dcrm-"
from any and all mergers.
In Jan. 2010, OCLC began running duplicate detection software which allows
for machine matches and mergers. OCLC’s Cataloging Defensively Webinar,
"When to Input a New Record in the Age of DDR," encouraged catalogers to
supply edition statements in square brackets when there are true differences
between bibliographic entities that would be matched and merged in the
absence of the MARC 250.
DCRM(B) and DCRM(S) rules, however, do not allow catalogers to supply an
edition statement. The area is a transcription area only. In addition,
trying to devise an edition statement when one is not there is also
extremely problematic, especially in the case of concealed editions -
closely similar editions printed from substantially different settings of
type - which are not distinguished as such by the printer and/or publisher
but require separate records.
In a message from Glenn Patton forwarded to the dcrm-l email list by Jackie
Dooley on May 20, 2010, he assured us that :
“OCLC’s Duplicate Detection and Resolution software (DDR) does not merge
records if one of the imprint dates is pre-1800, nor would OCLC staff merge
records in this situation unless it were absolutely clear that the records
represented the same item (but we would be willing to work with someone who
had gone through the effort of working out which were true duplicates and
which weren’t). While the matching software used to load records prepared in
external systems into WorldCat is very similar to that used in DDR, it does
not include the pre-1800 exclusion. We could consider some more complex
exclusions that would be based on the 040 $e coding (e.g., exclude all with
a ‘dcrb[x]’ code and its predecessor codes) if the rare book community felt
this would be desirable… It would be useful to carry forward this
discussion with the rare book community. Nobody wants to play “fast and
loose” with record merging, but, on the other hand, I don’t think people
really want a situation where there’s no attempt to match at all."
At ALA Midwinter 2011, the RBMS Bibliographic Standards Committee decided to
ask OCLC to protect all items cataloged according to 040 ‡e "bdrb" or "dcrb"
or "dcrm-“ from machine mergers. Because the DCRM suite of cataloging rules
has been written to include materials from all periods, not just pre 1801
items, OCLC's protection of pre-1801 records offers insufficient protection
to the range of materials likely to be cataloged according to DCRM.
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