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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span class=new><span style='font-family:"Calibri","sans-serif"'>The significance is that we wanted to be concise when re-wording the note, since it was becoming longer, and “applicable to the situation” seemed redundant. You make the note if it’s applicable. Full stop. If it’s applicable to a <i>different</i> situation than the one you have, then it’s not applicable. <o:p></o:p></span></span></p><p class=MsoNormal><span class=new><span style='font-family:"Calibri","sans-serif"'><o:p> </o:p></span></span></p><p class=MsoNormal><span class=new><span style='font-family:"Calibri","sans-serif"'>I somehow hadn’t noticed that the phrase was used in “Note” as well, though!<o:p></o:p></span></span></p><p class=MsoNormal><span class=new><span style='font-family:"Calibri","sans-serif"'><o:p> </o:p></span></span></p><p class=MsoNormal><span class=new><span style='font-family:"Calibri","sans-serif"'>How about changing the first instance to just "applicable" as well? (The phrase "applicable to the situation" only ever occurs here, in VIII.1).<o:p></o:p></span></span></p><p class=MsoNormal><span class=new><span style='font-family:"Calibri","sans-serif"'><o:p> </o:p></span></span></p><p class=MsoNormal><span class=new><span style='font-family:"Calibri","sans-serif"'> EB.<o:p></o:p></span></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>Deborah J. Leslie<br><b>Sent:</b> Monday, February 07, 2011 5:28 PM<br><b>To:</b> DCRM Revision Group List<br><b>Subject:</b> Re: [DCRM-L] Final call for discussion: DPC: first and lastsentences under "Optional local note "in VIII.2. also belongwith the previous instruction ("Local note")<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p>I think the re-wording is generally clearer; thanks.<o:p></o:p></p><p>But I wonder why the phrase "application to the situation" remains in the definition of "Note", but "to the situation" has been deleted from "Local note." The wording of the two notes should be consistent with each other, and elsewhere in DCRM where "required if applicable" instructions are given. <span style='font-family:"Palatino Linotype","serif";color:#993366'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Palatino Linotype","serif";color:#993366'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>Erin Blake<br><b>Sent:</b> Sunday, 06 February, 2011 21:50<br><b>To:</b> dcrm-l@lib.byu.edu<br><b>Subject:</b> [DCRM-L] Final call for discussion: DPC: first and last sentencesunder "Optional local note"in VIII.2. also belong with theprevious instruction ("Local note")<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='color:#1F497D'>BSC members will vote on the proposed change, below, on Monday, February 7. See http://connect.ala.org/node/129533 for a version that clearly shows changed text.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Thanks,<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> EB.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>Erin Blake<br><b>Sent:</b> Sunday, January 30, 2011 7:14 PM<br><b>To:</b> dcrm-l@lib.byu.edu<br><b>Subject:</b> [DCRM-L] DPC: first and last sentences under "Optional local note"in VIII.2. also belong with the previous instruction ("Local note")<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>A couple of DCRM(G) reviewers noticed an anomaly in the placement of parts of the "optional local note" definition in VIII.2 of DCRM. Namely, the first and last sentences under "Optional local note" seem to apply equally to "Local note" (which comes first) but are not stated there. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Here are the definitions as published: <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>“<i>Note</i>” indicates that the note is required if applicable to the situation.<o:p></o:p></p><p class=MsoListParagraph><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>“<i>Optional note</i>” indicates that the note is not required. The labeling of a note as “optional” in these rules carries no judgment about its importance (see introductory section IV); certain notes designated as “optional” may in fact be almost universally applied.<o:p></o:p></p><p class=MsoListParagraph><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>“<i>Local note</i>” indicates a note describing copy-specific information which is required if applicable to the situation (see 7B22).<o:p></o:p></p><p class=MsoListParagraph><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>“<i>Optional local note</i>” indicates that the note concerns copy-specific information not affecting areas 1-6. It is not required, but must be clearly identified as a local note according to the provisions of 7B22.1.1. Copy-specific information that does affect areas 1-6, such as basing the description on an imperfect copy (see 0B2.5), is required and recorded in a general note.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Here's a proposed revision to "Local note" and "Optional local note" that moves the information applicable to both into the first definition: <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>“<i>Local note</i>” indicates a note describing copy-specific information not affecting areas 1-6 that is required if applicable (see 7B22). It must be clearly identified as a local note according to the provisions of 7B22.1.1. Copy-specific information that does affect areas 1-6, such as basing the description on an imperfect copy (see 0B2.5), is required and recorded in a general note.<o:p></o:p></p><p class=MsoListParagraph><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>“<i>Optional local note</i>” indicates that the note describing copy-specific information is not required. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Arguably, the sentence that begins "The labeling of a note as “optional” in these rules..." should be repeated under "Optional local note," as should the sentences about local notes affecting or not affecting areas 1-6, so that each definition is self-contained. In practice, though, the wordiness doesn't seem necessary since the definitions are close together in the paper version, and the links from the Cataloger's Desktop table of contents go to the start of VIII.2 rather than the individual concept. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>See http://connect.ala.org/node/129533 for an html view with added text underlined and omitted text struck through.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>BSC members will be asked to vote on this change, or a rephrased version of it, on Monday, February 7, after a one-week discussion period on DCRM-L.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Thanks,<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal> Erin.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>--------------------------------------------------<o:p></o:p></p><p class=MsoNormal>Erin C. Blake, Ph.D. | Curator of Art & Special Collections | Folger Shakespeare Library | 201 E. Capitol St. SE | Washington, DC 20003-1004 | office tel. (202) 675-0323 | fax: (202) 675-0328 | eblake@folger.edu | www.folger.edu<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>