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At The Bancroft Library, we tend to catalog items like this as
manuscripts. I forwarded this question to our manuscripts cataloger,
who recently attended the Western Archives Institute (WAI),
sponsored by the California State Archives. Here is the response:<br>
<br>
<blockquote><font face="Arial">So...based on my recent WAI
experience where we had it drilled into us that the paramount
question to be asked about <i>any</i> "fond" or item is
always.... what is the intent of the creator?</font><br>
<font face="Arial"> </font><br>
<font face="Arial"> And with that in mind I'd go with the CSA Post
Office as the main entry. </font><br>
<font face="Arial"> </font><br>
<font face="Arial"> Acting in their official capacity the CSA used
and altered a USPO form for their own purposes. It might not be
the exact same thing but it's kind of like a check, that can be
written on anything (i.e. a hotel souvenir napkin) is still
legal and payable by the creator of the check to the bearer if
it is signed by the creator. It's not the form of the check that
counts; it's the info on it that makes it legal. Or like using a
shipping label from a package from UPS with the address showing
but crossing out the UPS info in order to send it back using the
same label via FedEx. </font><br>
<font face="Arial"> </font><br>
<font face="Arial"> But is the USPO an added author just because
the creator used that form? I'm not as sure about that. Because
that's an option the questioner doesn't list. CSA Post Office as
the main entry with added author for the USPO?</font><br>
</blockquote>
<font face="Arial"> <br>
</font>Randal Brandt<br>
<br>
<br>
On 8/24/2011 2:46 PM, Deborah J. Leslie wrote:
<blockquote
cite="mid:8160A9CA17FEBC488A19E00F367FFEDF17078B9C@ARIEL.folger.edu"
type="cite">
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<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Palatino Linotype","serif"; color:
rgb(31, 73, 125);">I think you have a choice to catalog this
as a printed item, in which case the U.S. is the main entry,
or a manuscript, in which the CSA is. We would do the
former, and add additional headings and title entries
designated with ‡5DFo<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Palatino Linotype","serif"; color:
rgb(31, 73, 125);"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size: 9pt; color: rgb(0,
112, 192);">Deborah J. Leslie, M.A., M.L.S. | Head of
Cataloging, Folger Shakespeare Library | 201 East Capitol
St., S.E. | Washington, D.C. 20003<br>
<a moz-do-not-send="true" href="mailto:djleslie@folger.edu"><span
style="color: rgb(0, 112, 192);">djleslie@folger.edu</span></a></span><span
style="color: rgb(31, 73, 125);"> </span><span
style="font-size: 9pt; color: rgb(0, 112, 192);">|
202.675-0369 | <a moz-do-not-send="true"
href="http://www.folger.edu/"><span style="color: rgb(0,
112, 192);">http://www.folger.edu</span></a> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color: rgb(31, 73, 125);"> <o:p></o:p></span></p>
<div>
<div style="border-right: medium none; border-width: 1pt
medium medium; border-style: solid none none; border-color:
rgb(181, 196, 223) -moz-use-text-color -moz-use-text-color;
padding: 3pt 0in 0in;">
<p class="MsoNormal"><b><span style="font-size: 10pt;
font-family:
"Tahoma","sans-serif";">From:</span></b><span
style="font-size: 10pt; font-family:
"Tahoma","sans-serif";">
<a class="moz-txt-link-abbreviated" href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a>
[<a class="moz-txt-link-freetext" href="mailto:dcrm-l-bounces@lib.byu.edu">mailto:dcrm-l-bounces@lib.byu.edu</a>] <b>On Behalf Of </b>Will
Evans<br>
<b>Sent:</b> Wednesday, 24 August, 2011 16:25<br>
<b>To:</b> DCRM Revision Group List<br>
<b>Subject:</b> [DCRM-L] Main Entry Question<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";">I’m sure
there is a rule regarding this dilemma, but I’m hard-pressed
to find it. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";">Item in
hand is a quarterly account ledger form for the U.S. Post
Office with the following 245:</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";">Post
Office at [blank] County of [blank] State of [blank] in
account current with the United States for the service of
the Post Office Department from [blank] to [blank]
186[blank].</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";">On the
item in hand, however, the following manuscript annotations
have been made:</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";">Post
Office at [Sangerville] County of [Augusta] State of
[Virginia] in account current with the <s>United</s> <b>Confederate</b>
States <b>of America</b> for the service of the Post Office
Department from [1st day of June 1861] to [30th day of June]
186[1].</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";">(Text in
bold are added ms. annotations made above the line of
printed text)</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";">Some
Background information: We have a number of forms from the
Confederacy that have been cataloged as published with
extensive notes added about the manuscript additions. This
is the first form we’ve encountered that has been so
blatantly appropriated by a Confederate office. So, does one
make the main entry the U.S. Post Office, with an added
entry for the CSA Post Office? Or reverse the entries with
CSA Post Office as the main entry and USPO as an added
entry? Make USPO the main entry and leave it at that? </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";">Thanks in
advance.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";">Will </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size: 12pt; font-family:
"Bookman Old Style","serif";"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size: 8pt;
font-family: "Garamond","serif";">WWWWWWWWWWWWWWWWWWWWWWWWWWWWWW</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family: "Bookman Old
Style","serif";">Will Evans</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family: "Bookman Old
Style","serif";">Chief Rare Materials Catalog
Librarian</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family: "Bookman Old
Style","serif";">Library of the Boston
Athenaeum</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family: "Bookman Old
Style","serif";">10 1/2 Beacon Street</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family: "Bookman Old
Style","serif";">Boston, MA 02108</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family: "Bookman Old
Style","serif";"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family: "Bookman Old
Style","serif";">Tel: 617-227-0270 ext. 224</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family: "Bookman Old
Style","serif";">Fax: 617-227-5266 </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family: "Bookman Old
Style","serif";"><a moz-do-not-send="true"
href="http://www.bostonathenaeum.org/">www.bostonathenaeum.org</a></span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size: 12pt;
font-family: "Garamond","serif";"> </span></b><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size: 8pt;
font-family: "Garamond","serif";">WWWWWWWWWWWWWWWWWWWWWWWWWWWWWW</span></b><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
</div>
</blockquote>
<br>
<pre class="moz-signature" cols="72">--
__________________________
Randal Brandt
Principal Cataloger
The Bancroft Library
(510) 643-2275
<a class="moz-txt-link-abbreviated" href="mailto:rbrandt@library.berkeley.edu">rbrandt@library.berkeley.edu</a>
<a class="moz-txt-link-freetext" href="http://bancroft.berkeley.edu">http://bancroft.berkeley.edu</a>
"It's hard enough to remember my opinions without
remembering my reasons for them"--The Streets.
</pre>
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