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<p class="MsoNormal"><span style="font-family:"Cambria","serif"">Dear DCRM-L,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif"">The task group thanks everyone who submitted comments on the draft of the RDA BSR for rare materials, and also thanks those who participated in last week’s straw poll. Please find attached the
latest revision, which includes changes informed by responses to the straw poll. The TG has removed the elements for 2.2 (Sources of Information) and 4.5 (Restrictions on Use), while leaving the language of 3.4 (Extent) unchanged.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif"">The discussion period thus concluded, we will now submit the revised draft to the BSC for its consideration. Jane Carpenter will soon be in touch with the BSC list to offer instructions for voting
(via ALA Connect) on whether or not to approve the BSR in its current revised form (i.e. the “clean” copy attached).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif"">As a reminder, here is a summary of important changes incorporated into the previous draft, and retained in the present version:<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif"">The biggest change to this revision is the inclusion of a Rare Materials instruction corresponding to the first alternative offered at
<a href="http://access.rdatoolkit.org/1.7.1.html"><span style="color:windowtext">RDA 1.7.1 General Guidelines on Transcription</span></a>. This alternative reads as follows:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif";color:#1F497D">If the agency creating the data has established in-house guidelines for capitalization, punctuation, numerals, symbols, abbreviations, etc., or has designated a published style manual,
etc., (e.g.,<span class="apple-converted-space"> </span><span class="italic"><i>The Chicago Manual of Style</i></span>) as its preferred guide, use those guidelines or that style manual in place of the instructions given under<a href="http://access.rdatoolkit.org/document.php?id=rdachp1&target=rda1-804#rda1-804" id="rda1-799"><b><span style="color:#1F497D">1.7.2</span></b></a>–<a href="http://access.rdatoolkit.org/document.php?id=rdachp1&target=rda1-890#rda1-890" id="rda1-800"><b><span style="color:#1F497D">1.7.9</span></b><b><span style="color:#1F497D;text-decoration:none"><img border="0" width="31" height="13" id="Picture_x0020_2" src="cid:image001.png@01CD8464.69C3FB60" alt="Description: Description: Description: Description: Description: http://access.rdatoolkit.org/images/rdalink.png"></span></b></a><span class="apple-converted-space"> </span>and
in the appendices.</span><a href="http://access.rdatoolkit.org/document.php?id=lcpschp1&target=lcps1-734#lcps1-734" id="rda1-1612"><b><span style="font-family:"Cambria","serif";color:#1F497D;text-decoration:none"><img border="0" width="38" height="13" id="Picture_x0020_1" src="cid:image002.png@01CD8464.69C3FB60" alt="Description: Description: Description: Description: Description: http://access.rdatoolkit.org/images/lcpslink.png"></span></b></a><span style="font-family:"Cambria","serif";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif"">At 1.7.1 in the BSR, we offer this instruction :
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif";color:#1F497D">Use
<i>Descriptive Cataloging for Rare Materials</i> as the “designated published style manual” in place of the instructions given under RDA 1.7.2-1.7.9 for transcribing punctuation, numerals, symbols, abbreviations, etc.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif"">Instructions in elements 1.7.2-1.7.9 also treat transcription issues concerning capitalization, diacritical marks, symbols, spacing,
<i>and <b>inaccuracies</b></i>. The alternative at 1.7.1 allows us to legitimately bring DCRM in to areas of the RDA BSR that had, in our recent discussions, caused us all some discomfort. Of course the Bibliographic Standards Committee may still elect to edit
DCRM rules concerning transcription, perhaps to bring them more in line with RDA, but by pointing to DCRM as our preferred guide for transcription style, this part of the BSR will remain valid.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif"">Other items of note:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Cambria","serif"">The revision retains the instruction to code records “rda” and “dcrmb” (or “dcrms”) in 040 $e. This coding is necessary to identify records that follow the rare materials departures
from the general BSR. We hope that the revisions presented in this draft may ease the reservations of those who might have previously felt uncomfortable with this double coding.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Cambria","serif"">The revision removes the exception for pre-1500 material, while encouraging the cataloging of such material to the fullest extent possible.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Cambria","serif"">The revision now instructs catalogers to record (“Generally …”) all distribution and manufacture statements. In so doing, it goes a step beyond the existing AACR2 BSR for rare books.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif"">A number of revision suggestions concerned elements that apply to the entire (unified) BSR, rather than just rare materials provisions. These include all of the following issues, which we will
include in our report to PCC. These elements, however, remain unchanged in the present revision.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Cambria","serif"">Based on feedback from our community, the TG thinks that the FRBR column in the BSR table introduces unnecessary complexity without adding sufficiently useful information. The WEMI level
of each element is already clear from the title of each section of the table. Furthermore, the frequent use of “M” (for manifestation) in the present table may be confused with the use of “M” (for mandatory) in the AACR2 version of the BSR.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Cambria","serif"">If the FRBR column is retained, may we dispense with the abbreviations "C," "F," "P," and "PL" at the head of the table? These don't seem to be used in the document.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Cambria","serif"">Some members of the TG, and some of our constituents, have strong concerns about the navigability of a unified BSR. A unified BSR may make it easier to maintain the integrity of instructions
across formats, but it may also make the document unwieldy to use. The TG hopes that PCC can develop a user-friendly presentation for the unified BSR. We recommend that such presentation gives the user the option to filter the unified document by material
type (i.e. to show only those elements relevant to a single format). <o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Cambria","serif"">2.12.16 ISSN of subseries: Include “(T)”, depending on outcome of ALA proposal to JSC.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Cambria","serif"">2.13 Mode of issuance: In a unified BSR, the 007 could be any of the allowed codes, not just “m”.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Cambria","serif"">6.9 Content type: As with mode of issuance, this element could contain a number of additional elements in the context of a unified BSR.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Cambria","serif"">6.22 Signatory to a treaty, etc.: This element needs to be filed in correct numerical order in the BSR table.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Cambria","serif"">Category of material: Note implies that 007/00 is only required for microform textual monographs.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Cambria","serif"">Form of item: The MARC encoding given only applies to books, serials, and music; for graphic and cartographic material “form of item” is 008/29.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif"">For the TG,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria","serif"">Francis Lapka<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">_________________________________<o:p></o:p></p>
<p class="MsoNormal"><b>Francis Lapka, Catalog Librarian<o:p></o:p></b></p>
<p class="MsoNormal">Yale Center for British Art, Department of Rare Books and Manuscripts<o:p></o:p></p>
<p class="MsoNormal">1080 Chapel Street, PO Box 208280, New Haven, CT 06520<o:p></o:p></p>
<p class="MsoNormal">203.432.9672 <a href="mailto:francis.lapka@yale.edu">francis.lapka@yale.edu</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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