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--></style></head><body bgcolor="white" lang="EN-US" link="blue" vlink="purple"><div class="WordSection1"><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">My first stupid question of the day:</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Bookman Old Style","serif";color:#1f497d"> </span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">What’s at issue here? What are the ramifications of leaving your institution’s OCLC code in $a of the 040, and why would the MARC code be “correct�</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Â </span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Thanks in advance.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Â </span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Best,</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Â </span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Will </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Â </span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Â </span></p>
<p class="MsoNormal"><b><u><span style="font-size:9.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~</span></u></b></p><p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Will Evans</span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Chief Rare Materials Catalog Librarian</span><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#1f497d"></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Library of the Boston Athenaeum</span><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#1f497d"></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">10 1/2 Beacon Street</span><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#1f497d"></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Boston, MAÂ Â 02108</span><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#1f497d"></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Â </span><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#1f497d"></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Tel:Â 617-227-0270 ext. 224</span><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#1f497d"></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Fax: 617-227-5266Â </span><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#1f497d"></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Bookman Old Style","serif";color:#1f497d"><a href="http://www.bostonathenaeum.org/">www.bostonathenaeum.org</a></span><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#1f497d"></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Â </span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Â </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Bookman Old Style","serif";color:#1f497d">Â </span></p><div><div style="border:none;border-top:solid #b5c4df 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:windowtext">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:windowtext"> <a href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a> [mailto:<a href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a>] <b>On Behalf Of </b>Deborah J. Leslie<br>
<b>Sent:</b> Tuesday, May 07, 2013 6:40 PM<br><b>To:</b> Blynne Olivieri<br><b>Cc:</b> DCRM Users' Group<br><b>Subject:</b> Re: [DCRM-L] ["EXLIBRIS-L"] Cataloging question - 040$a</span></p></div></div><p class="MsoNormal">
 </p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#993366"> </span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#993366"> </span></p>
<div><div style="border:none;border-top:solid #b5c4df 1.0pt;padding:3.0pt 0in 0in 0in"><p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:windowtext">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:windowtext"> Deborah J. Leslie <br>
<b>Sent:</b> Tuesday, 07 May, 2013 18:34<br><b>To:</b> <a href="mailto:exlibris-l@list.indiana.edu">exlibris-l@list.indiana.edu</a><br><b>Subject:</b> RE: ["EXLIBRIS-L"] Cataloging question - 040$a</span></p></div>
</div><p class="MsoNormal">Â </p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1f497d">Hi Blynne,</span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1f497d">Â </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1f497d">We at the Folger puzzled over this one as well, and finally interpreted it to mean that our MARC code (DFo) goes in the 040 ‡a, while our OCLC code (UXG) goes in the ‡c. When we create new master records, we amend the 040 ‡a so that the field reads:</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1f497d"> </span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1f497d">040 ‡a DFo ‡b eng ‡c UXG</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1f497d"> </span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1f497d">I’m copying this to DCRM-L (sorry for the duplication), which is the primary forum for discussing questions relating to cataloging rare materials.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1f497d">Â </span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1f497d">Best,</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1f497d">Deborah</span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1f497d">Â </span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#215868">Deborah J. Leslie, M.A., M.L.S. | Senior English Cataloger | Folger Shakespeare Library | <a href="mailto:djleslie@folger.edu"><span style="color:#215868;text-decoration:none">djleslie@folger.edu</span></a> | 202.675-0369 | <a href="http://www.folger.edu">www.folger.edu</a></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1f497d">Â </span></p><div><div style="border:none;border-top:solid #b5c4df 1.0pt;padding:3.0pt 0in 0in 0in"><p class="MsoNormal">
<b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:windowtext">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:windowtext"> Blynne Olivieri [<a href="mailto:bolivier@westga.edu">mailto:bolivier@westga.edu</a>] <br>
<b>Sent:</b> Monday, 06 May, 2013 15:30<br><b>To:</b> <a href="mailto:exlibris-l@list.indiana.edu">exlibris-l@list.indiana.edu</a><br><b>Subject:</b> ["EXLIBRIS-L"] Cataloging question - 040$a</span></p></div></div>
<p class="MsoNormal">Â </p><p class="MsoNormal" style="margin-bottom:14.0pt">Dear catalogers on Ex-Libris:<br><br>Would you mind sharing your local practice about whether the MARC organizational code or the OCLC symbol for your institution is used in 040$a? <br>
<br>It seems clear to use the MARC org code from MARC 21:<br><br><a href="http://www.loc.gov/marc/bibliographic/bd040.html">http://www.loc.gov/marc/bibliographic/bd040.html</a> <br>"<span style="font-size:13.5pt;font-family:"Times New Roman","serif"">MARC code or the name of the organization that created the original record."</span><br>
<a href="http://www.loc.gov/marc/organizations/">http://www.loc.gov/marc/organizations/</a><br><br>But, here is OCLC's statement:<br><br><a href="http://www.oclc.org/bibformats/en/0xx/040.html">http://www.oclc.org/bibformats/en/0xx/040.html</a> <br>
Scroll to the near bottom of the page, under "Subfields" for this quote:<br>"A code that identifies the institution that created the record. Identify the cataloging agency by OCLC symbol, MARC Organization code or by name."<br>
<br>Our institution and other institutions in the University System of Georgia use the OCLC symbol. The question of what is "correct" has stumped a number of catalogers I've spoken to about this, including OCLC cataloging help (who were very gracious). <br>
<br>Also, any thoughts (if you are using the OCLC symbol in 040$a) about having differing identifier in your EAD finding aids which uses MARC org code as "mainagencycode" in the <eadid>? Perhaps some institutions do not export the 040$a field in creating MARC21 records. <br>
<br>Thanks for your help.<br>Blynne</p><pre>-- </pre><pre>Blynne Olivieri</pre><pre>Special Collections Librarian</pre><pre>Irvine Sullivan Ingram Library</pre><pre>University of West Georgia</pre><pre>1601 Maple Street</pre>
<pre>Carrollton, GAÂ 30118-2000</pre><pre>Â </pre><pre>Direct line: 678-839-5455</pre><pre>Email: <a href="mailto:bolivier@westga.edu">bolivier@westga.edu</a></pre><pre><a href="http://www.westga.edu/special/">www.westga.edu/special/</a></pre>
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