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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">At UC San Diego, almost all of our Special Collections & Archives catalog records are part of a larger subject collection that we create a hook for by using
a 793 added title entry. We have a select list of these 793s and we use a macro to insert them in our records to prevent typos.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Here’s an example
<a href="http://roger.ucsd.edu/search?/tArchive+for+New+Poetry/tarchive+for+new+poetry/1%2C3%2C29975%2CE/2exact&FF=tarchive+for+new+poetry&1%2C29973%2C">
http://roger.ucsd.edu/search?/tArchive+for+New+Poetry/tarchive+for+new+poetry/1%2C3%2C29975%2CE/2exact&FF=tarchive+for+new+poetry&1%2C29973%2C</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">For former owner notes we use a 790 $e former owner.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">For relating items removed from an archival collection and cataloged separately back to the collection they came from, we use the same 730 that was used in
the collection level record for that archival collection. For example: <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">730 0 UCSD MSS $n ### $5 Institution code<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Hope this helps!
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Aislinn
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#4A4183">Aislinn Sotelo<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#403152"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#8181FF">Head, Special Collections Technical Services
</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#8181FF">|
</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#8181FF">The Library
</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#8181FF">|</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#8181FF"> UC San Diego |</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#8181FF">
</span><span style="font-size:10.0pt;font-family:Wingdings;color:#4A4183">(</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#8181FF">
</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#8181FF">858-534-6766 |
</span><span style="font-size:10.0pt;font-family:Wingdings;color:#4A4183">*</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#403152">
</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><a href="mailto:asotelo@ucsd.edu">asotelo@ucsd.edu</a></span><span style="font-size:10.0pt;font-family:"Garamond","serif";color:#8181FF">
</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu]
<b>On Behalf Of </b>Zinkham, Helena<br>
<b>Sent:</b> Friday, January 17, 2014 5:09 PM<br>
<b>To:</b> DCRM Users' Group<br>
<b>Subject:</b> Re: [DCRM-L] Recording collection information for individual books<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I'm a fan of connecting library resources that are parts of a collection, so will offer several examples from the Library of Congress collections:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">(1) For books, the Library of Congress establishes collection names as a corporate body added entry, with an authority record and cross references. The Third
Reich Collection is an example of material gathered from several related sources. Some of the books are filed together as the Third Reich Collection; photos and other materials were separated out.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">* From
</span><a href="http://lccn.loc.gov/2003586846" title="Click to copy permalink for this item">http://lccn.loc.gov/2003586846</a>: 710<o:p></o:p></p>
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<p class="MsoNormal">2_<o:p></o:p></p>
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<p class="MsoNormal"> |<b>a</b> Third Reich Collection (Library of Congress) |<b>5</b> DLC<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">* Name Authority Record: </span><a href="http://lccn.loc.gov/n91115843" target="_blank">http://lccn.loc.gov/n91115843</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">(2) A collection where the books wound up in many parts of the Library--General Collections, Rare Books, Geography & Map, etc. The collection title provides the 'virtual' connection.
<o:p></o:p></p>
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<p class="MsoNormal">* From <a href="http://lccn.loc.gov/16005824" title="Click to copy permalink for this item">
http://lccn.loc.gov/16005824</a>: 710<o:p></o:p></p>
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<p class="MsoNormal">2_<o:p></o:p></p>
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<p class="MsoNormal"> |<b>a</b> Yudin Collection (Library of Congress) |<b>5</b> DLC<o:p></o:p></p>
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<p class="MsoNormal">* Name authority record: <a href="http://lccn.loc.gov/n89111927" target="_blank">
http://lccn.loc.gov/n89111927</a><o:p></o:p></p>
<p class="MsoNormal">* Search for Yudin Collection: <a href="http://catalog2.loc.gov/vwebv/search?searchArg1=yudin+collection&argType1=phrase&searchCode1=GKEY&searchType=2&combine2=and&searchArg2=&argType2=all&searchCode2=GKEY&combine3=and&searchArg3=&argType3=all&searchCode3=GKEY&year=1514-2014&fromYear=&toYear=&location=all&place=all&type=all&language=all&recCount=25">
http://catalog2.loc.gov/vwebv/search?searchArg1=yudin+collection&argType1=phrase&searchCode1=GKEY&searchType=2&combine2=and&searchArg2=&argType2=all&searchCode2=GKEY&combine3=and&searchArg3=&argType3=all&searchCode3=GKEY&year=1514-2014&fromYear=&toYear=&location=all&place=all&type=all&language=all&recCount=25</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">(3) Another approach involves hierarchical links among the units of a collection, using MARC fields 580 and 773. For my area, Prints & Photographs Division, this is what we usually go with.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As an example, <o:p></o:p></p>
<p class="MsoNormal"><span class="subfielddata">* The top tier--his whole archive:
</span><a href="http://catalog2.loc.gov/vwebv/search?searchArg=Herbert%20Block%20papers&searchCode=TALL&searchType=1&recCount=25" title="More Like This"><span class="subfielddata">Block, Herbert, 1909-2001. Herbert Block papers mm2003084974</span></a><span class="subfielddata"><o:p></o:p></span></p>
<p class="MsoNormal"><span class="subfielddata">* A subunit--his cartoon drawings: Herbert L. Block collection (Library of Congress) LCCN:
</span><a href="http://lccn.loc.gov/2009632507">http://lccn.loc.gov/2009632507</a>
<o:p></o:p></p>
<p class="MsoNormal">* Single cartoon drawings "link up" to the larger cartoon drawing unit, through MARC 580 and 773 fields.
<o:p></o:p></p>
<p class="MsoNormal">----LCCN<a href="http://lccn.loc.gov/2006683293" title="Click to copy permalink for this item">http://lccn.loc.gov/2006683293</a><o:p></o:p></p>
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<p class="MsoNormal">580<o:p></o:p></p>
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<p class="MsoNormal">__<o:p></o:p></p>
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<p class="MsoNormal"> |<b>a</b> Forms part of: Herbert L. Block Collection (Library of Congress).<o:p></o:p></p>
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<p class="MsoNormal">773<o:p></o:p></p>
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<p class="MsoNormal">0_<o:p></o:p></p>
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<p class="MsoNormal"> |a Block, Herbert, 1909-2001. |t Herbert L. Block collection (Library of Congress) |w (DLC) 2009632507<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We also do this with items in format-based collections assembled by the Library, such as the Panoramic Photographs File.
<a href="http://catalog2.loc.gov/vwebv/search?searchArg=Panoramic%20photographs%20%28Library%20of%20Congress%29&searchCode=TALL&searchType=1&recCount=25" title="More Like This">
<span class="highlight">Panoramic</span><span class="subfielddata"> </span><span class="highlight">photographs</span><span class="subfielddata">
</span><span class="highlight">(Library</span><span class="subfielddata"> of </span>
<span class="highlight">Congress)</span><span class="subfielddata"> (DLC) 93845487</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">(4) Sometimes, for a single book transferred from a Manuscript Collection, my division will make an acquisition source note with a collection name and stop
there. Your question has prompted me to think harder about a 580/773 approach for this kind of situation. The ease of linking through the LCCN, rather than establishing a collection name when one doesn't really exist.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal">Example: <a href="http://lccn.loc.gov/2013364939" title="Click to copy permalink for this item">
http://lccn.loc.gov/2013364939</a><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal">541<o:p></o:p></p>
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<p class="MsoNormal">__<o:p></o:p></p>
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<p class="MsoNormal"> |<b>c</b> LC P&P copy transfer; |<b>a</b> LC Manuscript Division, Eleanor Lord Pray papers; |<b>d</b> 2013 |<b>5</b> DLC<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Helena Zinkham<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Prints & Photographs Division<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Library of Congress, Washington DC
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a> [<a href="mailto:dcrm-l-bounces@lib.byu.edu">mailto:dcrm-l-bounces@lib.byu.edu</a>]
<b>On Behalf Of </b>Robert Maxwell<br>
<b>Sent:</b> Friday, January 17, 2014 5:54 PM<br>
<b>To:</b> DCRM Users' Group<br>
<b>Subject:</b> Re: [DCRM-L] Recording collection information for individual books<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">For collections we can’t use 7XX $e former owner with we devise a local note (using 590) with a name for the collection (and try to enter it in the same way
each time </span><span style="font-size:11.0pt;font-family:Wingdings;color:#1F497D">J</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">). The name string used in the note needs to be fairly unique or specific so that you
don’t get false hits in keyword searching. An example of one we’ve used is “International Harp Archives.” This is a collection that includes scores and archival materials from a donor, the World Harp Congress, and the American Harp Society, so there isn’t
one “former owner.”<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Bob<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Robert L. Maxwell<br>
Ancient Languages and Special Collections Cataloger<br>
6728 Harold B. Lee Library<br>
Brigham Young University<br>
Provo, UT 84602<br>
(801)422-5568 <br>
<br>
"We should set an example for all the world, rather than confine ourselves to the course which has been heretofore pursued"--Eliza R. Snow, 1842.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a> [<a href="mailto:dcrm-l-bounces@lib.byu.edu">mailto:dcrm-l-bounces@lib.byu.edu</a>]
<b>On Behalf Of </b>Katy E. Rawdon<br>
<b>Sent:</b> Friday, January 17, 2014 3:34 PM<br>
<b>To:</b> <a href="mailto:dcrm-l@lib.byu.edu">dcrm-l@lib.byu.edu</a><br>
<b>Subject:</b> [DCRM-L] Recording collection information for individual books<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Hello all,</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">I would be interested in hearing how your institutions note in the bibliographic record that a book is part of a larger collection. For our collections that are tied together
by provenance, we generally use a 700 with subfield e "former owner." However, we have some collections of books that are tied together as a collection for other reasons (subject, collecting area, etc.), that we would like to be able to intellectually tie
together via the MARC record. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">On a related note, we also have books that are part of a larger archival collection, but that we are cataloging separately for various reasons. I'd also be interested in hearing
how you all record that larger collection in your records (if you do).<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Best,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Katy <o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">-- <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222">Katy Rawdon</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#222222">Coordinator of Technical Services</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222">Special Collections Research Center<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222">Temple University Libraries<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222">Philadelphia, PA 19122<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222"><a href="tel:%28215%29%20204-5250" target="_blank">(215) 204-5250</a><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222"><a href="mailto:krawdon@temple.edu" target="_blank"><span style="color:#1155CC">krawdon@temple.edu</span></a> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222">***<o:p></o:p></span></p>
<p><span style="color:#222222"><a href="http://library.temple.edu/collections/scrc" target="_blank"><span style="color:#1155CC">The Special Collections Research Center (SCRC)</span></a> is the principal repository for and steward of the Libraries’ rare books,
manuscripts, archives and University records. Our reading room is located on the ground floor of Paley Library and is open from 8:30 a.m. to 5:30 p.m., Monday through Friday. <br>
<br>
Due to the unique, rare, valuable and often fragile nature of the items in our collection, and because they are stored in several locations in the library as well as the offsite library depository, the use of many of these materials requires scheduling an appointment
ahead of time. Special handling is also required, so we ask that you familiarize yourself with our <a href="http://library.temple.edu/collections/scrc/research" target="_blank"><span style="color:#1155CC">policies</span></a> designed to provide you the greatest
possible access to the materials while protecting and preserving them for future use.<br>
<br>
Send inquiries to our general <a href="http://library.temple.edu/collections/scrc/ask" target="_blank"><span style="color:#1155CC">e-mail</span></a>, or call us at (215) 204-8257. You may also write us at: SCRC, Paley Library (017-00), 1210 Polett Walk, Temple
University, Philadelphia, PA 19122. Please include your name and complete contact information, as well as your specific question.<o:p></o:p></span></p>
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