<div dir="ltr">Helena,<div><br></div><div>No problem! I'll share with the list now. I apologize for any typos or mistakes; I am trying to get out of the office before we are completely snowed under!</div><div><br></div>
<div>Best,</div><div>Katy</div><div><br></div><div><p class="MsoNormal" style="margin-bottom:0.0001pt">MARC field options
for books that are part of collections:</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> </p>
<p class="MsoNormal" style="margin-bottom:0.0001pt">1. 710 (Added entry corporate name) with
collection name, then $5 for institution code. Some institutions establish
collection names as a corporate body added entry, with authority record and
cross references.</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> </p>
<p class="MsoNormal" style="margin-bottom:0.0001pt">Example: 710 2_ <span style="background-repeat:initial initial">Franklin H. Littell Collection (Temple University) $5 PPT</span></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> </p>
<p class="MsoNormal" style="margin-bottom:0.0001pt">2. 793 (Local added
entry) with collection name:</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> </p>
<p class="MsoNormal" style="margin-bottom:0.0001pt">793
0_ Franklin H. Littell Collection </p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> </p>
<p class="MsoNormal" style="margin-bottom:0.0001pt">3. 730 (added uniform title) with collection
name and $5 institution code:</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> </p>
<p class="MsoNormal" style="margin-bottom:0.0001pt">730 0_ [collection title] $5
Institution code</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt">Or</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt">730 0_ SCRC $n [collection ID #]
$5 Institution code</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> </p>
<p class="MsoNormal" style="margin-bottom:0.0001pt">4. 690 (local subject entry) field with second
indicator 4. Only works if that field is indexed and searchable in the ILS. </p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> </p>
<p class="MsoNormal" style="margin-bottom:0.0001pt">690 _4 Jewish
Publication Society Collection.</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> </p>
<p class="MsoNormal" style="margin-bottom:0.0001pt">5. 590 local note with name of collection –
must make effort to enter consistently. </p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"> </p>
<p class="MsoNormal" style="margin-bottom:0.0001pt">590 __ SCRC copy
is part of the Philadelphia Jewish Archives.</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"><span style="background-repeat:initial initial"> </span></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"><span style="background-repeat:initial initial">6. 580 (linked entry complexity note) and 773
(host item entry), used specifically for a book that is part of an archival
collection but has also been cataloged separately:</span></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"><span style="background-repeat:initial initial"> </span></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt">580 __ $a Forms
part of: Franklin H. Littell Collection (Temple University).</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt">773 0_ $a Littell, Franklin H., 1917-2009.
$t Franklin H. Littell collection (Temple University) $w (PPT)
2009637307 <span style="font-family:Wingdings">ß</span>[LCCN
no.]</p><p class="MsoNormal" style="margin-bottom:0.0001pt"><br></p></div></div><div class="gmail_extra"><br><br><div class="gmail_quote">On Tue, Jan 21, 2014 at 1:05 PM, Zinkham, Helena <span dir="ltr"><<a href="mailto:hzin@loc.gov" target="_blank">hzin@loc.gov</a>></span> wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div lang="EN-US" link="blue" vlink="purple"><div><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Katy,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">I'd definitely be interested to see the compiled/compressed version! The debate is long-standing here between indicating membership in a collection through a corporate-body heading cf. the archival hierarchical linking technique. Thanks for raising the issue. -- Helena <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Helena Zinkham<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Prints & Photos Division<u></u><u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Library of Congress, Washington, DC<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p><div style="border:none;border-top:solid #b5c4df 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> <a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a> [mailto:<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a>] <b>On Behalf Of </b>Katy E. Rawdon<br>
<b>Sent:</b> Tuesday, January 21, 2014 12:25 PM<br><b>To:</b> <a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a><br><b>Subject:</b> Re: [DCRM-L] Recording collection information for individual books<u></u><u></u></span></p>
</div><div><div class="h5"><p class="MsoNormal"><u></u> <u></u></p><div><p class="MsoNormal">Thanks to everyone who responded to my questions about records collection information in bib records for individual books. I had a variety of responses, and compiled them for discussion in my department. If anyone is interested in seeing that compiled/compressed version, just let me know! I'd also be happy to post it to the list (without institutional information) if that would be helpful.<u></u><u></u></p>
<div><p class="MsoNormal"><u></u> <u></u></p></div><div><p class="MsoNormal">Thanks,<u></u><u></u></p></div><div><p class="MsoNormal">Katy<u></u><u></u></p></div></div><div><p class="MsoNormal" style="margin-bottom:12.0pt">
<u></u> <u></u></p><div><p class="MsoNormal">On Fri, Jan 17, 2014 at 2:14 PM, Katy E. Rawdon <<a href="mailto:krawdon@temple.edu" target="_blank">krawdon@temple.edu</a>> wrote:<u></u><u></u></p><div><p class="MsoNormal">
Hello all,<u></u><u></u></p><div><p class="MsoNormal"><u></u> <u></u></p></div><div><p class="MsoNormal">I would be interested in hearing how your institutions note in the bibliographic record that a book is part of a larger collection. For our collections that are tied together by provenance, we generally use a 700 with subfield e "former owner." However, we have some collections of books that are tied together as a collection for other reasons (subject, collecting area, etc.), that we would like to be able to intellectually tie together via the MARC record. <u></u><u></u></p>
</div><div><p class="MsoNormal"><u></u> <u></u></p></div><div><p class="MsoNormal">On a related note, we also have books that are part of a larger archival collection, but that we are cataloging separately for various reasons. I'd also be interested in hearing how you all record that larger collection in your records (if you do).<u></u><u></u></p>
</div><div><p class="MsoNormal"><u></u> <u></u></p></div><div><p class="MsoNormal">Best,<u></u><u></u></p></div><div><p class="MsoNormal">Katy <br clear="all"><u></u><u></u></p><div><p class="MsoNormal"><u></u> <u></u></p>
</div><p class="MsoNormal">-- <u></u><u></u></p><div><p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222">Katy Rawdon</span><u></u><u></u></p><div><p class="MsoNormal">
<span style="font-family:"Arial","sans-serif";color:#222222">Coordinator of Technical Services</span><u></u><u></u></p><p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222">Special Collections Research Center<u></u><u></u></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222">Temple University Libraries<u></u><u></u></span></p><p style="margin:0in;margin-bottom:.0001pt">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222">Philadelphia, PA 19122<u></u><u></u></span></p><p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222"><a href="tel:%28215%29%20204-5250" target="_blank">(215) 204-5250</a><u></u><u></u></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222"><a href="mailto:krawdon@temple.edu" target="_blank"><span style="color:#1155cc">krawdon@temple.edu</span></a> <u></u><u></u></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222"><u></u> <u></u></span></p><p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222">***<u></u><u></u></span></p>
<p><span style="color:#222222"><a href="http://library.temple.edu/collections/scrc" target="_blank"><span style="color:#1155cc">The Special Collections Research Center (SCRC)</span></a> is the principal repository for and steward of the Libraries’ rare books, manuscripts, archives and University records. Our reading room is located on the ground floor of Paley Library and is open from 8:30 a.m. to 5:30 p.m., Monday through Friday. <br>
<br>Due to the unique, rare, valuable and often fragile nature of the items in our collection, and because they are stored in several locations in the library as well as the offsite library depository, the use of many of these materials requires scheduling an appointment ahead of time. Special handling is also required, so we ask that you familiarize yourself with our <a href="http://library.temple.edu/collections/scrc/research" target="_blank"><span style="color:#1155cc">policies</span></a> designed to provide you the greatest possible access to the materials while protecting and preserving them for future use.<br>
<br>Send inquiries to our general <a href="http://library.temple.edu/collections/scrc/ask" target="_blank"><span style="color:#1155cc">e-mail</span></a>, or call us at <a href="tel:%28215%29%20204-8257" value="+12152048257" target="_blank">(215) 204-8257</a>. You may also write us at: SCRC, Paley Library (017-00), 1210 Polett Walk, Temple University, Philadelphia, PA 19122. Please include your name and complete contact information, as well as your specific question.<u></u><u></u></span></p>
</div></div></div></div></div><p class="MsoNormal"><br><br clear="all"><u></u><u></u></p><div><p class="MsoNormal"><u></u> <u></u></p></div><p class="MsoNormal">-- <u></u><u></u></p><div><p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222;background:white">Katy Rawdon</span><u></u><u></u></p>
<div><p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#222222">Coordinator of Technical Services</span><u></u><u></u></p><p style="margin:0in;margin-bottom:.0001pt;background:white">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222">Special Collections Research Center<u></u><u></u></span></p><p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222">Temple University Libraries<u></u><u></u></span></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222">Philadelphia, PA 19122<u></u><u></u></span></p><p style="margin:0in;margin-bottom:.0001pt;background:white">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222"><a href="tel:%28215%29%20204-5250" value="+12152045250" target="_blank">(215) 204-5250</a><u></u><u></u></span></p><p style="margin:0in;margin-bottom:.0001pt;background:white">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222"><a href="mailto:krawdon@temple.edu" target="_blank"><span style="color:#1155cc">krawdon@temple.edu</span></a> <u></u><u></u></span></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222"><u></u> <u></u></span></p><p style="margin:0in;margin-bottom:.0001pt;background:white">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#222222">***<u></u><u></u></span></p><p><span style="color:#222222"><a href="http://library.temple.edu/collections/scrc" target="_blank"><span style="color:#1155cc">The Special Collections Research Center (SCRC)</span></a> is the principal repository for and steward of the Libraries’ rare books, manuscripts, archives and University records. Our reading room is located on the ground floor of Paley Library and is open from 8:30 a.m. to 5:30 p.m., Monday through Friday. <br>
<br>Due to the unique, rare, valuable and often fragile nature of the items in our collection, and because they are stored in several locations in the library as well as the offsite library depository, the use of many of these materials requires scheduling an appointment ahead of time. Special handling is also required, so we ask that you familiarize yourself with our <a href="http://library.temple.edu/collections/scrc/research" target="_blank"><span style="color:#1155cc">policies</span></a> designed to provide you the greatest possible access to the materials while protecting and preserving them for future use.<br>
<br>Send inquiries to our general <a href="http://library.temple.edu/collections/scrc/ask" target="_blank"><span style="color:#1155cc">e-mail</span></a>, or call us at <a href="tel:%28215%29%20204-8257" value="+12152048257" target="_blank">(215) 204-8257</a>. You may also write us at: SCRC, Paley Library (017-00), 1210 Polett Walk, Temple University, Philadelphia, PA 19122. Please include your name and complete contact information, as well as your specific question.<u></u><u></u></span></p>
</div></div></div></div></div></div></div></blockquote></div><br><br clear="all"><div><br></div>-- <br><div dir="ltr"><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px">Katy Rawdon</span><div>
<font color="#222222" face="arial, sans-serif">Coordinator of Technical Services</font><br><p style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255);margin:0px">Special Collections Research Center<u></u><u></u></p>
<p style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255);margin:0px">Temple University Libraries<u></u><u></u></p><p style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255);margin:0px">
Philadelphia, PA 19122<u></u><u></u></p><p style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255);margin:0px">(215) 204-5250</p><p style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255);margin:0px">
<a href="mailto:krawdon@temple.edu" style="color:rgb(17,85,204)" target="_blank">krawdon@temple.edu</a> </p><p style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255);margin:0px">
<br></p><p style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255);margin:0px">***</p><p style="font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255);margin:0px">
</p><p style="color:rgb(34,34,34)"><a href="http://library.temple.edu/collections/scrc" style="color:rgb(17,85,204)" target="_blank">The Special Collections Research Center (SCRC)</a> is the principal repository for and steward of the Libraries’ rare books, manuscripts, archives and University records. Our reading room is located on the ground floor of Paley Library and is open from <span><span>8:30 a.m. to 5:30 p.m., Monday</span></span> through <span><span>Friday</span></span>. <br>
<br>Due to the unique, rare, valuable and often fragile nature of the items in our collection, and because they are stored in several locations in the library as well as the offsite library depository, the use of many of these materials requires scheduling an appointment ahead of time. Special handling is also required, so we ask that you familiarize yourself with our <a href="http://library.temple.edu/collections/scrc/research" style="color:rgb(17,85,204)" target="_blank">policies</a> designed to provide you the greatest possible access to the materials while protecting and preserving them for future use.<br>
<br>Send inquiries to our general <a href="http://library.temple.edu/collections/scrc/ask" style="color:rgb(17,85,204)" target="_blank">e-mail</a>, or call us at <a value="+12152048257" style="color:rgb(17,85,204)">(215) 204-8257</a>. You may also write us at: SCRC, Paley Library (017-00), 1210 Polett Walk, Temple University, Philadelphia, PA 19122. Please include your name and complete contact information, as well as your specific question.<br>
</p><p></p></div></div>
</div>