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<p class="MsoNormal"><span style="font-family:"Book Antiqua","serif";color:#1F497D">I just wrote Jen Schaffner and she is on it.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Book Antiqua","serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Garamond","serif";color:#5F497A">Karen Nipps<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Garamond","serif";color:#5F497A">Head, Rare Book Team<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Garamond","serif";color:#5F497A">Houghton Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Garamond","serif";color:#5F497A">Harvard University<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Garamond","serif";color:#5F497A">Cambridge, MA 02138<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Garamond","serif";color:#5F497A">Phone: 617-496-9190<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Garamond","serif";color:#5F497A">FAX: 617-495-1376<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Book Antiqua","serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu]
<b>On Behalf Of </b>Schneider, Nina<br>
<b>Sent:</b> Thursday, March 20, 2014 1:52 PM<br>
<b>To:</b> Jeffrey P. Barton<br>
<b>Cc:</b> DCRM Revision Group List (dcrm-l@lib.byu.edu)<br>
<b>Subject:</b> Re: [DCRM-L] For RBMS/BSC review: draft letter to OCLC<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I’m not sure about that, Jeff. I’m hoping that they don’t, but based on the email I received from the person who first brought this to my attention, they may
have plans to do so. You might want to contact someone at OCLC about it to clarify. Personally, I don’t think they should be touching anything.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Jeffrey P. Barton [<a href="mailto:jpbarton@Princeton.EDU">mailto:jpbarton@Princeton.EDU</a>]
<br>
<b>Sent:</b> Thursday, March 20, 2014 7:31 AM<br>
<b>To:</b> Schneider, Nina<br>
<b>Subject:</b> RE: For RBMS/BSC review: draft letter to OCLC<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">THANKS for doing this, Nina!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">One related question: am I correct in reading this--and remembering--that OCLC doesn't expand abbreviations, etc, in records coded $e dcrmb but DOES for others?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">I'm pretty sure we've seen some records 'converted' into RDA with nonsensical (i.e. incorrect) expansions of abbreviations but can't remember where--it was a while back when
we were looking at records and comparing them, prior to RDA implementation.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Best<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Jeff<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Jeff Barton<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Cotsen Children's Library Cataloger<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Rare Books & Special Collections Department<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Princeton University Library<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">One Washington Rd.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Princeton, NJ 08544
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="mailto:jpbarton@princeton.edu">jpbarton@princeton.edu</a>
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">609-258-3166<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">-----Original Message-----<br>
From: <a href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a> [<a href="mailto:dcrm-l-bounces@lib.byu.edu">mailto:dcrm-l-bounces@lib.byu.edu</a>] On Behalf Of Schneider, Nina<br>
Sent: Wednesday, March 19, 2014 7:48 PM<br>
To: DCRM Revision Group List (<a href="mailto:dcrm-l@lib.byu.edu">dcrm-l@lib.byu.edu</a>)<br>
Subject: [DCRM-L] For RBMS/BSC review: draft letter to OCLC<br>
Importance: High<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Colleagues,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Below is a draft of a letter that I'd like to send to Linda Gable of OCLC Quality Control on behalf of BSC. It's somewhat self-explanatory, but two different catalogers have
brought these issues to my attention. If you are noticing any more problems with rare material bib records that haven't been mentioned here, please let me know. I will likely ask Linda or another OCLC rep to attend the BSC meeting at Annual if this needs to
be discussed further.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Any suggestions (or additions) would be appreciated before the end of the day on Friday so I can send it out on Monday.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Thanks!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Nina<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Dear Linda,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">It has come to the attention of the Bibliographic Standards Committee (BSC) of the Rare Books and Manuscripts Section (RBMS) of ACRL that OCLC has been revising bibliographic
records that have been created or upgraded by the rare materials community. There are at least four separate issues: identification of rare material records, the removal of particular subfields in the 240, adding 33x fields to non-RDA records, and expansion
of abbreviations. Until the time that BSC revises DCRM to align our catalog records with RDA, we urge OCLC to cease this practice as it is causing potential problems with the institutions affected.
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">1. Identification of rare material records.
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">We understand that records coded 040$e dcrm(x) will not be touched. We also understand that it's been brought to OCLC's attention that 040 amremm should also be protected.
Are legacy records of rare materials also protected? Those that are coded BDRB, DCRB, as well as DCRM(B), DCRM(S), DCRM(M), DCRM(G), and eventually DCRM(M) and DCRM(C) should also be protected. If they aren't, could you please update the "protected" list?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">2. Removal of particular subfields in the 240.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">A cataloger at an academic library mentioned that subfield f and subfield s in the 240 are being removed by OCLC. This library is the inputting agency. Although the items
are rare, it is this institution's policy to omit adding dcrmb in the 040 since the materials are late 19th- or early 20th-century. Why would these subfields be removed in the first place? If the cataloging agency is adding subfields to the uniform title and
they are being subsequently deleted, is the only solution for protecting them to code these records "dcrmb"?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">3. Adding 33x fields to non-RDA records.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">The 338 terms (RDA carrier type) is currently unresolved. As you mentioned in your letter to Kate Moriarity (Wed, Mar 19, 2014 at 1:13 PM), " The question as to whether something
described as "1 p." or "1 leaf", under a cover or not, versus "1 sheet" or "1 broadside" resulting in 338 coded as "volume" or "sheet" is seemingly unresolved. We will make adjustments when guidelines make it clear what needs to happen." There is a concern
about adding 33x fields to rare materials records before DCRM is revised for RDA. Is there a reason this cannot wait?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">4. Expansion of abbreviations.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">In the same email response you wrote to Kate Moriarty on March 19th, " While we do rely on macros to do limited editing of the bib records to add elements that will ensure
consistent indexing and retrieval (33X), I have verified that our macros do NOT touch abbreviations in the 245, 250, or the 260 field when the 040 $e is coded "dcrmb". At present we are not acknowledging the presence of "amremm" in the 040 $e, but we are fixing
that oversight immediately, and those records will also be protected from changes to abbreviations in those fields."<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Our concern is that there are many instances where an abbreviation might be found in a field that is not 245, 250 or 260. DCRM(B), for example, instructs us to "Transcribe
other title information not appearing on the title pages in a note, if considered important" (Rule 1D1). We are also instructed, in 7A4.2 to transcribe information from the publication or from other sources in quotation marks [in a note]. We can also transcribe
contents from the title page in a note field. In fact, there are many instances of transcription in the 5xx fields that may include transcribed abbreviations. By limiting the abbreviation expansion to just the 2xx fields, it's quite possible that OCLC is creating
difficulties for both librarians and patrons to identify items and actually changing the bibliographic record in significant ways.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">We hope that OCLC understands these concerns and will cooperate with the rare book and manuscript community to resolve these problems. If you or your colleagues are able
to make any suggestions on how we can protect our records from macros and automated revisions, we will appreciate it.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Please don't hesitate to contact me with any questions or if you need clarification.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Nina<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">+---------------<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Nina M. Schneider<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Chair, RBMS Bibliographic Standards Committee<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Head Cataloger<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">William Andrews Clark Memorial Library<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">2520 Cimarron Street<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Los Angeles, CA 90018<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">(323) 731-8529<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="mailto:nschneider@humnet.ucla.edu">nschneider@humnet.ucla.edu</a><o:p></o:p></span></p>
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