<div dir="ltr"><div>Jackie and Helena - Thank you, thank you! Your messages and pictures are incredibly helpful. <br><br></div>Manon</div><div class="gmail_extra"><br><br><div class="gmail_quote">On Mon, Mar 24, 2014 at 8:41 PM, Zinkham, Helena <span dir="ltr"><<a href="mailto:hzin@loc.gov" target="_blank">hzin@loc.gov</a>></span> wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div link="blue" vlink="purple" lang="EN-US"><div><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Jackie's description covers the topic well!  <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">You can also aim for:<u></u><u></u></span></p>
<p><u></u><span style="font-size:11.0pt;font-family:Symbol;color:#1f497d"><span>·<span style="font:7.0pt "Times New Roman"">         </span></span></span><u></u><span dir="LTR"></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Folder dimensions that fill the drawer. This approach minimizes the sliding of folders and their contents when a drawer is opened and closed. The general principle being to match folders with container dimensions (box or drawer), rather than picking a folder that fits each item's size.  (Or, if the drawer is divided into halves with two stacks of folders, then folders that come close to the half-drawer dimension.)<u></u><u></u></span></p>
<p><u></u><span style="font-size:11.0pt;font-family:Symbol;color:#1f497d"><span>·<span style="font:7.0pt "Times New Roman"">         </span></span></span><u></u><span dir="LTR"></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Folder labels placed at the front of the flat file drawer help minimize the need to lift and bend folder contents, e.g., left front for call numbers. An ideal is having the call numbers on the items appear in the same location, too, for easy spotting inside of the folders.<u></u><u></u></span></p>
<p><u></u><span style="font-size:11.0pt;font-family:Symbol;color:#1f497d"><span>·<span style="font:7.0pt "Times New Roman"">         </span></span></span><u></u><span dir="LTR"></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Opening a nearby map case drawer to use as a "holding tray" when you need to get to a folder at the bottom of a drawer -- lift off the top folders, set them on top of the nearby drawer, then put them back in their own drawer.<u></u><u></u></span></p>
<p><u></u><span style="font-size:11.0pt;font-family:Symbol;color:#1f497d"><span>·<span style="font:7.0pt "Times New Roman"">         </span></span></span><u></u><span dir="LTR"></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Corrugated plastic "scoops" can help manage folder weight. This is mostly for architectural drawings housed in mylar, which offer so many slip & slide opportunities.  You can lift the mylar folder edges until the needed folder is located, insert the plastic scoop above that spot, and ease the unneeded mylar folders out of the drawer.  (See attached photo)<u></u><u></u></span></p>
<p><u></u><span style="font-size:11.0pt;font-family:Symbol;color:#1f497d"><span>·<span style="font:7.0pt "Times New Roman"">         </span></span></span><u></u><span dir="LTR"></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Stray matted items can go inside of a thin folder to avoid catching the surface of the item inside the mat window<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">For posters, we tend to file them face down in the drawer, with their call numbers marked on their backs, along an edge that's facing the front of the drawer. Paper folder or sheet at the bottom of the drawer to reduce abrasion. Many posters are in mylar folders now, too--1 per poster.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">The reality, of course, is that we still have many flat files with different sizes and types of folders in them, from the days when collection housing supplies were hard to come by. But with recent acquisitions, we have a shot at applying what we've learned from our own experience and the Library's conservation staff. <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Here's a CCAHA powerpoint with many of the fine points for flat file, rolled, and hanging storage, <a href="http://www.ccaha.org/uploads/media_items/housing-recommendations-for-architectural-records-the-sacred-and-the-profane.original.pdf" target="_blank">http://www.ccaha.org/uploads/media_items/housing-recommendations-for-architectural-records-the-sacred-and-the-profane.original.pdf</a> <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">To answer the original question, here's the NEDCC storage advice for oversized paper artifacts, <a href="http://www.nedcc.org/free-resources/preservation-leaflets/4.-storage-and-handling/4.9-storage-solutions-for-oversized-paper-artifacts" target="_blank">http://www.nedcc.org/free-resources/preservation-leaflets/4.-storage-and-handling/4.9-storage-solutions-for-oversized-paper-artifacts</a>. "</span>Folders should be placed in drawers so that they open at the front to provide uniformity and ease of access."<span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Helena<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Helena Zinkham<u></u><u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Chief, Prints & Photographs Division<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Library of Congress<u></u><u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p><div><div style="border:none;border-top:solid #b5c4df 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> <a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a> [mailto:<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a>] <b>On Behalf Of </b>Dooley,Jackie<br>
<b>Sent:</b> Monday, March 24, 2014 7:28 PM<br><b>To:</b> DCRM Users' Group</span></p><div><div class="h5"><br><b>Subject:</b> Re: [DCRM-L] storage of single-sheet items in large flat folders<u></u><u></u></div></div>
<p></p></div></div><div><div class="h5"><p class="MsoNormal"><u></u> <u></u></p><div><p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif"">A few quick thoughts, though Helena Zinkham and the rest of the folks in Prints & Photographs at LC are the true experts!<u></u><u></u></span></p>
</div><ul type="disc"><li class="MsoNormal" style><span style="font-size:10.5pt;font-family:"Calibri","sans-serif"">Definitely have the opening at the front, else can't lift the corner to see inside; worse, could have items fall out the back when you try to lift the folder out.<u></u><u></u></span></li>
<li class="MsoNormal" style><span style="font-size:10.5pt;font-family:"Calibri","sans-serif"">Put only one size folder in each drawer.<u></u><u></u></span></li><li class="MsoNormal" style><span style="font-size:10.5pt;font-family:"Calibri","sans-serif"">Not too many items in a folder or it'll be too heavy.<u></u><u></u></span></li>
<li class="MsoNormal" style><span style="font-size:10.5pt;font-family:"Calibri","sans-serif"">Not too many folders or the aggregate will be too heavy, hence difficult to pull out or return a folder toward the bottom<u></u><u></u></span></li>
<li class="MsoNormal" style><span style="font-size:10.5pt;font-family:"Calibri","sans-serif"">Have two staff lift out really big folders to facilitate safe handling.<u></u><u></u></span></li></ul><div>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif"">-Jackie<u></u><u></u></span></p></div><div><p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif""><u></u> <u></u></span></p>
</div><div style="border:none;border-top:solid #b5c4df 1.0pt;padding:3.0pt 0in 0in 0in"><p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">From: </span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><Schneider>, Nina Schneider <<a href="mailto:nschneider@humnet.ucla.edu" target="_blank">nschneider@humnet.ucla.edu</a>><br>
<b>Reply-To: </b>DCRM-L <<a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a>><br><b>Date: </b>Monday, 24March, 2014 4:14 PM<br><b>To: </b>DCRM-L <<a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a>><br>
<b>Subject: </b>Re: [DCRM-L] storage of single-sheet items in large flat folders<u></u><u></u></span></p></div><div><p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif""><u></u> <u></u></span></p>
</div><div><div><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Flat file storage is a struggle. We would also appreciate any solutions that can be shared. For the record, I’d recommend storing the folders with the folded edge and the back. Smaller items won’t slip out, but it is more difficult to locate the needed item.</span><span style><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span><span style><u></u><u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Nina</span><span style><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span><span style><u></u><u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span><span style><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">+---------------</span><span style><u></u><u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Nina M. Schneider</span><span style><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Head Cataloger</span><span style><u></u><u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">William Andrews Clark Memorial Library</span><span style><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">2520 Cimarron Street</span><span style><u></u><u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Los Angeles, CA  90018</span><span style><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><a href="tel:%28323%29%20731-8529" value="+13237318529" target="_blank">(323) 731-8529</a></span><span style><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span><span style><u></u><u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><a href="mailto:nschneider@humnet.ucla.edu" target="_blank">nschneider@humnet.ucla.edu</a></span><span style><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><a href="http://www.humnet.ucla.edu/humnet/clarklib/" target="_blank">http://www.humnet.ucla.edu/humnet/clarklib/</a></span><span style><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span><span style><u></u><u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span><span style><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span><span style><u></u><u></u></span></p><p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> <a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a> [<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">mailto:dcrm-l-bounces@lib.byu.edu</a>] <b>On Behalf Of </b>Manon Theroux<br>
<b>Sent:</b> Monday, March 24, 2014 4:02 PM<br><b>To:</b> DCRM Revision Group List<br><b>Subject:</b> [DCRM-L] storage of single-sheet items in large flat folders</span><span style><u></u><u></u></span></p><p class="MsoNormal">
<span style> <u></u><u></u></span></p><div><div><div><p class="MsoNormal" style="margin-bottom:12.0pt"><span style>This is not strictly a cataloging question but I do need to address the issue in some local cataloging documentation I'm preparing, so I hope no one minds if I send it to this list: <br>
<br>When storing large single-sheet items such as maps, graphics, broadsides, etc., in acid-free folders and stacking those folders inside the drawers of a large flat file cabinet, is it better to store the folders with the folded edge to the front or the back? And why ... <br>
<br>Also, if anyone can pass along any citations to good documentation on the general topic of storing large single-sheet items, that would be especially welcome.<u></u><u></u></span></p></div><p class="MsoNormal"><span style>Thanks!<u></u><u></u></span></p>
</div><p class="MsoNormal" style="margin-bottom:12.0pt"><span style>Manon<u></u><u></u></span></p><p class="MsoNormal"><span style="font-size:10.5pt;font-family:Consolas">--</span><span style><u></u><u></u></span></p><p class="MsoNormal">
<span style="font-size:10.5pt;font-family:Consolas">Manon Théroux</span><span style><u></u><u></u></span></p><p class="MsoNormal"><span style="font-size:10.5pt;font-family:Consolas">Head of Technical Services</span><span style><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:Consolas">U.S. Senate Library</span><span style><u></u><u></u></span></p><p class="MsoNormal"><span style="font-size:10.5pt;font-family:Consolas">SR-B15 Russell Senate Office Building</span><span style><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:Consolas">Washington, DC  20510-7112</span><span style><u></u><u></u></span></p><p class="MsoNormal"><span style> <u></u><u></u></span></p></div></div></div></div>
</div></div></div></blockquote></div><br></div>