<div dir="ltr"><div class="gmail_extra"><br><div class="gmail_quote">On Thu, Mar 26, 2015 at 2:53 PM, <span dir="ltr"><<a href="mailto:dcrm-l-request@lib.byu.edu" target="_blank">dcrm-l-request@lib.byu.edu</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div id=":15i" class="a3s" style="overflow:hidden">From: "Noble, Richard" <<a href="mailto:richard_noble@brown.edu">richard_noble@brown.edu</a>><br>To: "DCRM Users' Group" <<a href="mailto:dcrm-l@lib.byu.edu">dcrm-l@lib.byu.edu</a>><br>Cc: <br>Date: Thu, 26 Mar 2015 14:52:19 -0400<br>Subject: Re: [DCRM-L] FW: MetaMan IG: Exciting News! VIAF Moving from Harvesting English WIkipedia to Wikidata!<br><div dir="ltr"><div class="gmail_default" style="font-family:georgia,serif;font-size:small">A "by the way" question: Is there a "best practices" out there somewhere for citing VIAF in authority records, and especially for dealing with its record of all records aspect? Should individual national-level records be cited independently, citing VIAF as more of an access point than an "authority" in itself? Boiling it all down to a 670 can be rather a challenge ...</div><div class="gmail_default" style="font-family:georgia,serif;font-size:small"><br></div><div class="gmail_default" style="font-family:georgia,serif;font-size:small">Thanks - Richard Noble</div></div><div class="gmail_extra"><br clear="all"><div><div><font face="'courier new', monospace">RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY</font><div><font face="'courier new', monospace">BROWN UNIVERSITY :: PROVIDENCE, R.I. 02912 :: <a href="tel:401-863-1187" value="+14018631187" target="_blank">401-863-1187</a></font></div><div><span style="font-family:'courier new',monospace"><</span><a href="mailto:RICHARD_NOBLE@BROWN.EDU" style="font-family:'courier new',monospace" target="_blank">Richard_Noble@Br</a><span style="font-family:'courier new',monospace"><a href="http://own.edu" target="_blank">own.edu</a></span><span style="font-family:'courier new',monospace">></span></div></div></div></div></div></blockquote></div><br>I would appreciate a standardized "best practices" also. Meanwhile, here is what I've gradually settled on:</div><div class="gmail_extra"><br></div><div class="gmail_extra">1) If there is only one VIAF cluster for the name (not infrequently there are several), and everyone has more or less the same data so that nothing particularly new or different is found there, I content myself with adding an 024 field with the VIAF ID number. Usually another with the ISNI number, while I'm at it.</div><div class="gmail_extra"><br></div><div class="gmail_extra">2) If there are significant differences among forms of the name or additions to the name, etc., that I want to record, I've learned a trick. Open the cluster so that a list of the variant forms appears at the top, with each variant followed by one or more small symbols representing the institution or institutions using a given form. Highlight the entire block of names, including the symbols, and hit "copy." Now, a caveat: this only works in some browsers; in my experience, IE and Firefox, but not Chrome. But if you have the right browser, when you now paste your clipboard contents as plain text into a text or word processor file, you should get each variant followed by the name(s) of the institutions employing it (that is, the "alternative text" that's coded in with the images of the institution symbols). Replace the paragraph marks that separate the variants with semicolons, add a colon after each variant and separate the institution names with commas (or semicolons if needed for clarity), and voila, there is a ready-made 670 note listing the variants you found in VIAF on a given date, and what institutions are using which. </div><div class="gmail_extra"><br></div><div class="gmail_extra" style>3) I've used the above method in the case of multiple clusters representing a single identity, also. In that case, I treat the VIAF ID numbers like different locations (pages in a printed resource). I begin a single 670 note with "VIAF," [date], then in the $b subfield I successively enter the VIAF ID numbers. After each one, I open a set of parentheses, add data as outlined above, and close the parentheses. Then another VIAF ID number, another set of parentheses, and so on. In this case, I don't add any VIAF data in an 024 field, since I assume or at least hope that one day all the variants will be in a single cluster with a single number.</div><div class="gmail_extra" style><br></div><div class="gmail_extra">4) If I want to cite a specific institution's form of the name or other data, I might say, "So-and-so in VIAF, [date]." However, if it is easily possible to get from VIAF to the actual authority record for that institution, as it is in the case of the Bibliothèque nationale de France, the Deutsche Nationalbibliothek and some others, then I go there and don't bother with the "in VIAF" part. (As an aside, the method described in #2 will give you an English-language form of the institution name, but I figure that should be adequate for the purposes of a 670 note.)</div><div class="gmail_extra"><br></div><div class="gmail_extra" style>I hope some of these suggestions are helpful to others. And if I'm doing something wrong, I would like to hear about that, too!</div><div class="gmail_extra" style><br></div><div class="gmail_extra" style><span style="font-family:arial,helvetica,sans-serif">--------------------------------------------------------</span><br></div><div class="gmail_extra"><div><div class="gmail_signature"><div dir="ltr"><div class="gmail_signature"><div><font face="arial, helvetica, sans-serif">Kathie Coblentz, Rare Materials Cataloger</font></div><div><font face="arial, helvetica, sans-serif">Special Collections/Special Formats Processing</font></div><div><font face="arial, helvetica, sans-serif">The New York Public Library, Stephen A. Schwarzman Building</font></div><div><font face="arial, helvetica, sans-serif">5th Avenue and 42nd Street, Room 313</font></div><div><font face="arial, helvetica, sans-serif">New York, NY 10018</font></div><div><a href="mailto:kathiecoblentz@nypl.org" target="_blank" style="font-family:arial,helvetica,sans-serif">kathiecoblentz@nypl.org</a><br></div><div><br></div><div style>My opinions, not NYPL's</div></div></div></div></div>
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