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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='color:#1F497D'>Francis,<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>My problem with this proposal is that these notes do not necessarily fit in the scope of note on item as defined at 2.21.1.1: “A note on item is a note providing information on attributes of the item.” There are three attributes of item defined in chapter 2: custodial history of item; immediate source of acquisition of item; and identifier for the item. 2.21 Note on Item is the item-note equivalent of 2.17 Note on Manifestation. If you look at the sub-instructions in 2.17, you see how they map to attributes of the manifestation like statement of responsibility and publication statement. The notes in your email are not necessarily indicative of attributes of the item according to 2.18-2.20 so how can you make a notes on them at 2.21? <o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Some of them, like “Stamp: Château de La Roche Guyon, Bibliothèque” and “Signed: Alex. Pope” might be part of the custodial history of the item, but you really can’t say without more information. Since the stamp and signature would have to be done with an applied material like ink, I can see how that would be an item-specific carrier characteristic because the ink is an applied material unique to those items. So if you really wanted to parse it finely, in the case where a book has a stamp indicating its previous owner, the information contained in the stamp is part of chapter 2, and the fact that the stamp appears on this copy of the book only is part of chapter 3. Splitting things this finely can result in notes that are less friendly to human users. Take the example “Spine title: Rocque's map of Shropshire” in 2.17.2.3. Technically, only the source of the spine title, which is the spine, belongs as a note in 2.17.2.3. The title itself is a variant title, which can be recorded as an attribute according to 2.3.6. However, the pure approach results in this misleading information:<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='color:#1F497D'>Variant title: Rocque's map of Shropshire<o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='color:#1F497D'>Note on title: Title from spine<o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>If we have the ability to constrain the “note on title” to the variant title rather than any other kind of title, e.g., the title proper, this approach works. And many of us do actually have that ability by using a MARC 246 18, in which the note is generated by the indicator and the variant title is recorded in the 246 $a. However, not everyone is implementing RDA with an “encoding standard” that can do this, and the JSC wanted variety shown in the examples. If there is only one variant title, you can do this particular example on a 3x5 card, but once you have multiple variant titles from multiple sources (e.g., spine, added title page, cover), you either confuse your users or you mix your attributes. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>That was a bit of a digression so circling back to 2.21 vs. 3.22…<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>In contrast to 2.21’s “Note on Item”, 3.22, Note on Item-Specific Carrier Characteristics, has a much broader scope: “A note on item-specific carrier characteristic is a note providing additional information about carrier characteristics that are specific to the item being described and are assumed not to apply to other items exemplifying the same manifestation.” Because “carrier characteristics” is not defined in RDA, you have more wiggle-room about what can be considered a carrier characteristic. I agree, some of these examples don’t neatly fit into chapter 3, but they don’t fit into chapter 2 as currently written either.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Kate James<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Policy and Standards Division<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Library of congress<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu] <b>On Behalf Of </b>Lapka, Francis<br><b>Sent:</b> Tuesday, May 05, 2015 10:51 AM<br><b>To:</b> dcrm-l@lib.byu.edu<br><b>Subject:</b> [DCRM-L] FW: item-specific notes: RDA 2.21 and 3.22<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif";color:#1F497D'>Kathy Glennan, our ALA rep. to the JSC, has put together a fast-track proposal on the matter of item-specific notes. See below (or the attached). Comments welcome.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia","serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia","serif";color:#1F497D'>Francis<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia","serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia","serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.5in'>In response to a question raised on RDA-L in late March, ALA proposes adding examples to help clarify the differences between RDA 2.21, <i>Note on Item,</i> and RDA 3.22, <i>Note on Item-Specific Carrier Characteristic</i>.<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in'>Although our suggestions focus solely on examples, this seems like a change that the JSC as a whole should endorse, which is why I am submitting this as a fast track proposal. <o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><b>Background:<o:p></o:p></b></p><p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in'>RDA 3.22, <i>Note on Item-Specific Carrier Characteristic</i>, contains a number of examples. RDA 2.21, <i>Note on Item</i>, contains no examples. ALA assumes that 2.21 elaborates on attributes covered in Chapter 2, while 3.22 elaborates on attributes recorded according to Chapter 3. However, there are a number of examples in 3.22 that are not about the physical carrier.<o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><b>Proposal:<o:p></o:p></b></p><p class=MsoNormal style='margin-left:.5in'>Move the following examples from the various sub-instructions in 3.22 to 2.21.1.3, <i>Making Notes on Item</i>, since they do not convey information about physical attributes:<o:p></o:p></p><p class=MsoNormal style='margin-left:1.0in'>Library has copy number 38 of 50; signed by the artist.<o:p></o:p></p><p class=MsoNormal style='margin-left:1.0in'>Notes by author on endpapers.<o:p></o:p></p><p class=MsoNormal style='margin-left:1.0in'>Stamp: Château de La Roche Guyon, Bibliothèque. <o:p></o:p></p><p class=MsoNormal style='margin-left:1.5in'>[Note: this is the 2<sup>nd</sup> clause in the 4<sup>th</sup> example in 3.22.1.4; the first part, “Contemporary doeskin over boards”, should remain in 3.22.1.4.]<o:p></o:p></p><p class=MsoNormal style='margin-left:1.0in'>Inscription on inside of front cover: Theodorinis ab Engelsberg.<o:p></o:p></p><p class=MsoNormal style='margin-left:1.0in'>Signed: Alex. Pope<o:p></o:p></p><p class=MsoNormal style='margin-left:1.0in'>Original, signed by John Hancock<o:p></o:p></p><p class=MsoNormal style='margin-left:1.0in'>Marginalia by Robert Graves<o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia","serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia","serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b>From:</b> Kathy Glennan [<a href="mailto:kglennan@umd.edu">mailto:kglennan@umd.edu</a>] <br><b>Sent:</b> Tuesday, May 05, 2015 10:09 AM<br><b>To:</b> Mascaro,Michelle J; Matthew C. Haugen; Pearson, Audrey<br><b>Cc:</b> Lapka, Francis; John Attig <<a href="mailto:jxa16@psu.edu">jxa16@psu.edu</a>> (<a href="mailto:jxa16@psu.edu">jxa16@psu.edu</a>)<br><b>Subject:</b> RE: item-specific notes: RDA 2.21 and 3.22<o:p></o:p></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='color:#1F497D'>All-<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>I’m prepared to submit the attached fast track proposal to the JSC. Do you have any comments/corrections/etc. before I do so?<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>I’d appreciate a response by 5/15, so I can get something off of my never-ending “to do” list.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Many thanks,<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Kathy <o:p></o:p></span></p><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p> </o:p></span></b></p><p class=MsoNormal><b><span style='font-family:"Georgia","serif"'><o:p> </o:p></span></b></p><p class=MsoNormal><span style='font-family:"Georgia","serif";color:red'>[other correspondence omitted]<o:p></o:p></span></p><p class=MsoNormal style='margin-right:.5in'><b><span style='font-family:"Georgia","serif"'><o:p> </o:p></span></b></p><p class=MsoNormal style='margin-right:.5in'><b><span style='font-family:"Georgia","serif"'><o:p> </o:p></span></b></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Lapka, Francis [</span><a href="mailto:francis.lapka@yale.edu"><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>mailto:francis.lapka@yale.edu</span></a><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>] <br><b>Sent:</b> Sunday, March 22, 2015 10:52 AM<br><b>To:</b> Kathy Glennan<br><b>Cc:</b> Pearson, Audrey; Mascaro,Michelle J; Matthew C. Haugen (</span><a href="mailto:mch2167@columbia.edu"><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>mch2167@columbia.edu</span></a><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>); John Attig <</span><a href="mailto:jxa16@psu.edu"><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>jxa16@psu.edu</span></a><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>> (</span><a href="mailto:jxa16@psu.edu"><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>jxa16@psu.edu</span></a><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>)<br><b>Subject:</b> item-specific notes: RDA 2.21 and 3.22</span><o:p></o:p></p></div></div><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'>Hi, Kathy (and friends).</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'>I think RDA would benefit from clarification on the intended usage of Note on Item (2.21) – and, specifically, on how it varies from Note on Item-Specific Carrier Characteristic (3.22). My query to the RDA-L list on the matter has yet to receive a useful response.</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'>In a brief chat on Friday, John Attig suggested a principle that seems like a good starting point (paraphrasing): Note on Item elaborates on attributes covered in Chapter 2, whereas Note on Item-Specific Carrier Characteristic elaborates on attributes covered in Chapter 3. That concept is in line with RDA’s instruction in 3.22: “</span><span style='font-family:"Arial","sans-serif";color:#0070C0'>For notes on identifying item-specific characteristics other than those describing carriers, see 2.21</span><span style='font-family:"Georgia","serif"'>.” My instinct is to put description related to item-specific <i>physical</i> attributes in 3.22, everything else in 2.21 – but this instinct may be entirely misguided.</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'>Would the following examples in 3.22 make more sense in 2.21?</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'> </span><o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif";color:#0070C0'>Library has copy number 38 of 50; signed by the artist.</span><o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif";color:#0070C0'> </span><o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif";color:#0070C0'>Notes by author on endpapers.</span><o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif";color:#0070C0'> </span><o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif";color:#0070C0'>Stamp: Château de La Roche Guyon, Bibliothèque.</span><o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif";color:#0070C0'> </span><o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif";color:#0070C0'>Inscription on inside of front cover: Theodorinis ab Engelsberg.</span><o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif";color:#0070C0'> </span><o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif";color:#0070C0'>Signed: Alex. Pope</span><o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif";color:#0070C0'> </span><o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif";color:#0070C0'>Original, signed by John Hancock</span><o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif";color:#0070C0'> </span><o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif";color:#0070C0'>Marginalia by Robert Graves</span><o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Georgia","serif"'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'>On the other hand, it wouldn’t surprise me if a portion of the special collections community would oppose a division at all, because some item-specific attributes touch on both sides of the fence: e.g. description of an armorial binding would describe provenance and carrier. Blergh.</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'>Kathy, can you suggest a way forward? Do you see this a problem in need of fixing? At minimum, do we need examples in 2.21? Would it be better to bring forward a revision proposal? (If so, I’m skeptical we could do so this year.)</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'>Thanks,</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'>Francis</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif";color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif";color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif";color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Lapka, Francis [</span><a href="mailto:francis.lapka@yale.edu"><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>mailto:francis.lapka@yale.edu</span></a><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>] <br><b>Sent:</b> Friday, March 20, 2015 8:50 AM<br><b>To:</b> </span><a href="mailto:rda-l@lists.ala.org"><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>rda-l@lists.ala.org</span></a><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><br><b>Subject:</b> [RDA-L] Note on Item (2.21) versus Note on Item-Specific Carrier Characteristic (3.22)</span><o:p></o:p></p><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'>Could someone explain to me the kind of data that RDA would intend us to record in Note on Item (2.21)? There are no examples.</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'>Note on Item-Specific Carrier Characteristic (3.22) includes information on item-specific imperfections, physical materials (e.g. bespoke bindings), annotations/inscriptions, and limited edition numbering. What’s left for 2.21?</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'>Thanks,</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'>Francis</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia","serif"'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri Light","sans-serif"'>Francis Lapka · Catalog Librarian</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri Light","sans-serif"'>Department of Rare Books and Manuscripts</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri Light","sans-serif"'>Yale Center for British Art</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri Light","sans-serif"'>203.432.9672 · </span><a href="mailto:francis.lapka@yale.edu"><span style='font-size:10.0pt;font-family:"Calibri Light","sans-serif"'>francis.lapka@yale.edu</span></a><o:p></o:p></p><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal> <o:p></o:p></p></div></blockquote></div></body></html>