<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:"Calibri Light";
panose-1:2 15 3 2 2 2 4 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Georgia;
panose-1:2 4 5 2 5 4 5 2 3 3;}
@font-face
{font-family:Tahoma;
panose-1:2 11 6 4 3 5 4 4 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
p.MsoAcetate, li.MsoAcetate, div.MsoAcetate
{mso-style-priority:99;
mso-style-link:"Balloon Text Char";
margin:0in;
margin-bottom:.0001pt;
font-size:8.0pt;
font-family:"Tahoma",sans-serif;}
span.BalloonTextChar
{mso-style-name:"Balloon Text Char";
mso-style-priority:99;
mso-style-link:"Balloon Text";
font-family:"Tahoma",sans-serif;}
span.EmailStyle19
{mso-style-type:personal;
font-family:"Georgia",serif;
color:windowtext;}
span.EmailStyle20
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:#1F497D;}
span.EmailStyle21
{mso-style-type:personal;
font-family:"Georgia",serif;
color:#1F497D;}
span.EmailStyle22
{mso-style-type:personal;
font-family:"Georgia",serif;
color:windowtext;}
span.EmailStyle23
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:#1F497D;}
span.EmailStyle24
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:#1F497D;}
span.EmailStyle25
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:#1F497D;}
span.EmailStyle26
{mso-style-type:personal;
font-family:"Georgia",serif;
color:#1F497D;}
span.EmailStyle27
{mso-style-type:personal-compose;
font-family:"Georgia",serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="blue" vlink="purple">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:#1F497D">Kathy Glennan, our ALA rep. to the JSC, has put together a fast-track proposal on the matter of item-specific notes. See below (or the attached). Comments welcome.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:#1F497D">Francis<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in">In response to a question raised on RDA-L in late March, ALA proposes adding examples to help clarify the differences between RDA 2.21,
<i>Note on Item,</i> and RDA 3.22, <i>Note on Item-Specific Carrier Characteristic</i>.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Although our suggestions focus solely on examples, this seems like a change that the JSC as a whole should endorse, which is why I am submitting this as a fast track proposal.
<br>
<br>
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><b>Background:<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:.5in">RDA 3.22, <i>Note on Item-Specific Carrier Characteristic</i>, contains a number of examples. RDA 2.21,
<i>Note on Item</i>, contains no examples. ALA assumes that 2.21 elaborates on attributes covered in Chapter 2, while 3.22 elaborates on attributes recorded according to Chapter 3. However, there are a number of examples in 3.22 that are not about the physical
carrier.<br>
<br>
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><b>Proposal:<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:.5in">Move the following examples from the various sub-instructions in 3.22 to 2.21.1.3,
<i>Making Notes on Item</i>, since they do not convey information about physical attributes:<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.0in">Library has copy number 38 of 50; signed by the artist.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.0in">Notes by author on endpapers.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.0in">Stamp: Château de La Roche Guyon, Bibliothèque.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.5in">[Note: this is the 2<sup>nd</sup> clause in the 4<sup>th</sup> example in 3.22.1.4; the first part, “Contemporary doeskin over boards”, should remain in 3.22.1.4.]<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.0in">Inscription on inside of front cover: Theodorinis ab Engelsberg.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.0in">Signed: Alex. Pope<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.0in">Original, signed by John Hancock<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.0in">Marginalia by Robert Graves<o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Kathy Glennan [mailto:kglennan@umd.edu] <br>
<b>Sent:</b> Tuesday, May 05, 2015 10:09 AM<br>
<b>To:</b> Mascaro,Michelle J; Matthew C. Haugen; Pearson, Audrey<br>
<b>Cc:</b> Lapka, Francis; John Attig <jxa16@psu.edu> (jxa16@psu.edu)<br>
<b>Subject:</b> RE: item-specific notes: RDA 2.21 and 3.22<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">All-<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I’m prepared to submit the attached fast track proposal to the JSC. Do you have any comments/corrections/etc. before I do so?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I’d appreciate a response by 5/15, so I can get something off of my never-ending “to do” list.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Many thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Kathy <o:p></o:p></span></p>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<div>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Georgia",serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:red">[other correspondence omitted]<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-right:.5in"><b><span style="font-family:"Georgia",serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-right:.5in"><b><span style="font-family:"Georgia",serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif"> Lapka, Francis [</span><a href="mailto:francis.lapka@yale.edu"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">mailto:francis.lapka@yale.edu</span></a><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">]
<br>
<b>Sent:</b> Sunday, March 22, 2015 10:52 AM<br>
<b>To:</b> Kathy Glennan<br>
<b>Cc:</b> Pearson, Audrey; Mascaro,Michelle J; Matthew C. Haugen (</span><a href="mailto:mch2167@columbia.edu"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">mch2167@columbia.edu</span></a><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">);
John Attig <</span><a href="mailto:jxa16@psu.edu"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">jxa16@psu.edu</span></a><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">> (</span><a href="mailto:jxa16@psu.edu"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">jxa16@psu.edu</span></a><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">)<br>
<b>Subject:</b> item-specific notes: RDA 2.21 and 3.22</span><o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif">Hi, Kathy (and friends).</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif">I think RDA would benefit from clarification on the intended usage of Note on Item (2.21) – and, specifically, on how it varies from Note on Item-Specific Carrier Characteristic (3.22). My query
to the RDA-L list on the matter has yet to receive a useful response.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif">In a brief chat on Friday, John Attig suggested a principle that seems like a good starting point (paraphrasing): Note on Item elaborates on attributes covered in Chapter 2, whereas Note on Item-Specific
Carrier Characteristic elaborates on attributes covered in Chapter 3. That concept is in line with RDA’s instruction in 3.22: “</span><span style="font-family:"Arial",sans-serif;color:#0070C0">For notes on identifying item-specific characteristics other than
those describing carriers, see 2.21</span><span style="font-family:"Georgia",serif">.” My instinct is to put description related to item-specific
<i>physical</i> attributes in 3.22, everything else in 2.21 – but this instinct may be entirely misguided.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif">Would the following examples in 3.22 make more sense in 2.21?</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Arial",sans-serif;color:#0070C0">Library has copy number 38 of 50; signed by the artist.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Arial",sans-serif;color:#0070C0"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Arial",sans-serif;color:#0070C0">Notes by author on endpapers.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Arial",sans-serif;color:#0070C0"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Arial",sans-serif;color:#0070C0">Stamp: Château de La Roche Guyon, Bibliothèque.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Arial",sans-serif;color:#0070C0"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Arial",sans-serif;color:#0070C0">Inscription on inside of front cover: Theodorinis ab Engelsberg.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Arial",sans-serif;color:#0070C0"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Arial",sans-serif;color:#0070C0">Signed: Alex. Pope</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Arial",sans-serif;color:#0070C0"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Arial",sans-serif;color:#0070C0">Original, signed by John Hancock</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Arial",sans-serif;color:#0070C0"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Arial",sans-serif;color:#0070C0">Marginalia by Robert Graves</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif">On the other hand, it wouldn’t surprise me if a portion of the special collections community would oppose a division at all, because some item-specific attributes touch on both sides of the fence:
e.g. description of an armorial binding would describe provenance and carrier. Blergh.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif">Kathy, can you suggest a way forward? Do you see this a problem in need of fixing? At minimum, do we need examples in 2.21? Would it be better to bring forward a revision proposal? (If so, I’m skeptical
we could do so this year.)</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif">Thanks,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif">Francis</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif"> Lapka, Francis [</span><a href="mailto:francis.lapka@yale.edu"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">mailto:francis.lapka@yale.edu</span></a><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">]
<br>
<b>Sent:</b> Friday, March 20, 2015 8:50 AM<br>
<b>To:</b> </span><a href="mailto:rda-l@lists.ala.org"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">rda-l@lists.ala.org</span></a><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif"><br>
<b>Subject:</b> [RDA-L] Note on Item (2.21) versus Note on Item-Specific Carrier Characteristic (3.22)</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif">Could someone explain to me the kind of data that RDA would intend us to record in Note on Item (2.21)? There are no examples.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif">Note on Item-Specific Carrier Characteristic (3.22) includes information on item-specific imperfections, physical materials (e.g. bespoke bindings), annotations/inscriptions, and limited edition
numbering. What’s left for 2.21?</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif">Thanks,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif">Francis</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif">Francis Lapka · Catalog Librarian</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif">Department of Rare Books and Manuscripts</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif">Yale Center for British Art</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif">203.432.9672 ·
</span><a href="mailto:francis.lapka@yale.edu"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif">francis.lapka@yale.edu</span></a><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
</div>
</blockquote>
</div>
</body>
</html>