<div dir="ltr"><div class="gmail_default" style="font-family:georgia,serif;font-size:small">I was always taught that you can edit the master record in OCLC, save it to a local file, then export the local file to your cataloging system (I use Voyager). It doesn't change the master record except in your local file. The master record retains all the original information, but your copy of the record changes based on what you added or deleted. I am guessing other systems do it differently so it may be more complicated.<br></div></div><div class="gmail_extra"><br><div class="gmail_quote">On Tue, Dec 15, 2015 at 3:12 PM, Shiner, Elaine P. <span dir="ltr"><<a href="mailto:eshiner@fas.harvard.edu" target="_blank">eshiner@fas.harvard.edu</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
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<h1><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">I’ve always left local data in, as long as the field(s) had a $$5 at the end. But perhaps it’s better to remove local information, for all the reasons mentioned by Ryan and
Richard. The only guideline I can find in OCLC documentation is the following (in “Brief guidelines for editing and replacing WorldCat master records”):<u></u><u></u></span></h1>
<h1><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">AVOID including local data or local practices in a master bibliographic record.<u></u><u></u></span></h1>
<h1><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">That would seem to provide some official encouragement, at least, for removing local data from the master record.</span><u></u><u></u></h1>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Elaine Shiner,
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Rare Book Cataloger<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Houghton Library, Harvard University<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><a href="mailto:eshiner@fas.harvard.edu" target="_blank"><span style="color:blue">eshiner@fas.harvard.edu</span></a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><a href="tel:617-496-9190" value="+16174969190" target="_blank">617-496-9190</a><u></u><u></u></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> <a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a> [mailto:<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a>]
<b>On Behalf Of </b>Noble, Richard<br>
<b>Sent:</b> Tuesday, December 15, 2015 2:15 PM<br>
<b>To:</b> DCRM Users' Group<br>
<b>Subject:</b> Re: [DCRM-L] Deletion of copy-specific fields/data from OCLC master?<u></u><u></u></span></p><div><div class="h5">
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<p class="MsoNormal"><span style="font-family:"Georgia","serif"">I take the "master record" principle seriously, enhance records routinely--and delete copy-specific information that does not add to general understanding of the manifestation (especially as regards
variants that can be characterized as states rather than evidence for different issue, some of which I may add to a record as evidence for a general note--call it "some-copies" information). My supervisor generally approves, since a "master" record that contains
truly copy-specific information is in fact <i>not</i> a master record.<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-family:"Georgia","serif"">Not doing so leads to unnecessary duplication of effort on the part of those who exercise conscious control over applicability of information coming into their local catalog, and confusion when
such control is not exercised--confusion that may reveal itself to researchers (sometimes other catalogers) who are make the effort to compare local records. For them, the only usefulness of such copy-specific detritus is the evidence it provides that a record
or records cannot be trusted as the product of cataloger judgment.<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-family:"Courier New"">RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Courier New"">BROWN UNIVERSITY :: PROVIDENCE, R.I. 02912 :: <a href="tel:401-863-1187" value="+14018631187" target="_blank">401-863-1187</a></span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Courier New""><</span><a href="mailto:RICHARD_NOBLE@BROWN.EDU" target="_blank"><span style="font-family:"\000026#39","serif"">Richard_Noble@Br</span></a><span style="font-family:"Courier New""><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__own.edu&d=CwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=z7NicJkNYFkVLEcQmeSRBA7uLawvKWXubuodzMMWnVw&m=vXH7VfRbK_YbcSDk4OyiXFnV6gXBmGYEzazqhUWN9s4&s=OvbnYc8rPpgJk_Do_hE2_-KVqtqk6OFFtmLzH3Pc7jU&e=" target="_blank">own.edu</a>></span><u></u><u></u></p>
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<p class="MsoNormal">On Tue, Dec 15, 2015 at 1:47 PM, Ryan Hildebrand <<a href="mailto:rhilde@uoregon.edu" target="_blank">rhilde@uoregon.edu</a>> wrote:<u></u><u></u></p>
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<p class="MsoNormal">I’ve noted recent discussions on the topic of adding local/copy-specific data to OCLC masters in response to the discontinuation of Institution Records. At the same time, I am aware
that some libraries delete this information from master records when encountered. I’m thinking specifically of copy numbers, bookplates, and other provenance information that does not support the bibliographic description or other non-local access points.
What is the pulse of the group? Do you delete this information and replace the OCLC master, or leave it alone? References to relevant OCLC or PCC policies would be appreciated.
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<p class="MsoNormal">Personally, I’ve always been hesitant to delete this kind of information from master records, because I’ve been able to remove it before exporting the record to the local catalog.
My feelings on this are radically changing, as at University of Oregon, we are part of a consortium-implementation of Exlibris’ Alma, in which our local records are tied to OCLC masters. In this environment, other libraries’ local data is a constant problem.
Yes, it might be possible to address this through display options (norm rules), and I intend to look into this further, but the consortium aspect adds layers of difficulty.<u></u><u></u></p>
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<p class="MsoNormal">Thanks,<u></u><u></u></p>
<p class="MsoNormal">Ryan<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">---<u></u><u></u></p>
<p class="MsoNormal">Ryan Hildebrand<u></u><u></u></p>
<p class="MsoNormal">Authorities & Special Collections Cataloging Librarian<u></u><u></u></p>
<p class="MsoNormal">University of Oregon Libraries<u></u><u></u></p>
<p class="MsoNormal">1299 University of Oregon<u></u><u></u></p>
<p class="MsoNormal">Eugene OR 97403-1299<u></u><u></u></p>
<p class="MsoNormal"><a href="tel:%28541%29%20346-1844" target="_blank">(541) 346-1844</a><u></u><u></u></p>
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</blockquote></div><br><br clear="all"><br>-- <br><div class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><font face="georgia, serif" size="2">Beth Tedford, MLIS</font><div><font face="georgia, serif" size="2">Special Collections & Archives Assistant</font></div><div><font face="georgia, serif" size="2">Rare books cataloger</font></div><div><font face="georgia, serif" size="2">Z. Smith Reynolds Library</font></div><div><font face="georgia, serif" size="2">Wake Forest University</font></div><div><font face="georgia, serif" size="2">PO Box 7777</font></div><div><font face="georgia, serif" size="2">Winston-Salem, NC 27109</font></div><div><font face="georgia, serif" size="2"><a href="mailto:tedforme@wfu.edu" target="_blank">tedforme@wfu.edu</a><br></font></div><div><font face="georgia, serif" size="2">Defender of Wonders<br></font></div></div></div></div></div>
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