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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Jane,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I didn’t really mean to say you were doing research on the author. I just meant that if you included that note, you were apparently trying to help researchers
on the author. That’s an honorable effort. I just wonder if it’s sustainable in the long run, especially given the amount of local information people could put on records. Right now I’m cataloging a book from 1737 with a record with 53 holdings. If every library
put local notes on, the record would be a mess. But as Allison says, maybe there’s some way to improve the display mechanisms.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Ted
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu]
<b>On Behalf Of </b>Jane Stemp Wickenden<br>
<b>Sent:</b> Tuesday, December 15, 2015 6:25 PM<br>
<b>To:</b> DCRM Users' Group<br>
<b>Subject:</b> Re: [DCRM-L] Deletion of copy-specific fields/data from OCLC master?<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt">Dear Ted,<br>
<br>
I didn't actually say what I *did* with the information, you will observe ;)<br>
<br>
(chiefly because I cannot now recall!)<br>
<br>
Best regards, <br>
<br>
Jane<o:p></o:p></p>
<div>
<p class="MsoNormal">On 16 December 2015 00:01:26 GMT+00:00, Ted P Gemberling <<a href="mailto:tgemberl@uab.edu">tgemberl@uab.edu</a>> wrote:<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Jane,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I think it’s really the job of historians and bibliographers to study the lives of authors, not catalogers. Of course that information is valuable and should
be on your library’s record for the book, but I wouldn’t put it on the master record. Historians have the means to track down the libraries where authors’ presentation inscriptions are more likely to be.
<o:p></o:p></span></p>
<p><span style="color:#1F497D"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">For example, we have two books authored by Queen Victoria that have her presentation inscription to her physician. Of course I put a note of that on our local
record, but I wouldn’t put it on the master record unless it were necessary to catalog the book. In other words, if in the preface Queen Victoria had said, “my wonderful physician helped me a great deal in writing this book” and never gave his name, then the
presentation inscription would help identify someone who should be an added entry. But just the fact that he got a copy of it with a presentation inscription will not ordinarily help catalog the book.
<o:p></o:p></span></p>
<p><span style="color:#1F497D"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Just my two cents. Maybe I’m underestimating the value of local information. Certain kinds of books—especially I’d think manuscripts—make notes like that absolutely
essential. But I don’t think printed books are enlightened very often by inscriptions.
<o:p></o:p></span></p>
<p><span style="color:#1F497D"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Ted Gemberling<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">UAB Lister Hill Library<o:p></o:p></span></p>
<p><span style="color:#1F497D"> <o:p></o:p></span></p>
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<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a> [<a href="mailto:dcrm-l-bounces@lib.byu.edu">mailto:dcrm-l-bounces@lib.byu.edu</a>]
<b>On Behalf Of </b>Jane Stemp Wickenden<br>
<b>Sent:</b> Tuesday, December 15, 2015 5:31 PM<br>
<b>To:</b> DCRM Users' Group<br>
<b>Subject:</b> Re: [DCRM-L] Deletion of copy-specific fields/data from OCLC master?<o:p></o:p></span></p>
</div>
</div>
<p> <o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt">I recall cataloguing an anonymous 16th-century book at (I think ) Balliol College, in the mid-90s, with the author's presentation inscription in the front (he was a Balliol man). Technically a copy-specific
feature, but of bibliographic significance, as no other copy recorded such an inscription.
<br>
<br>
Apologies; I am evidently reaching my anecdotage. ;)<br>
<br>
Jane<br>
(Oxford University Early Printed Books Project, in the dim and distant days).<o:p></o:p></p>
<div>
<p class="MsoNormal">On 15 December 2015 21:54:31 GMT+00:00, Ted P Gemberling <<a href="mailto:tgemberl@uab.edu">tgemberl@uab.edu</a>> wrote:<o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif"">Yes, that’s my understanding of what the subfield 5 is for, when you have information that you’re not sure is only of local interest. If your copy proves to you that the note is unnecessary,
go ahead and delete it. But don’t delete all 500’s with subfield 5. As Richard says, they may contain important clues to some mysterious aspect of a book.
<o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif"">I recently cataloged a book with a record created by NLE (National Library of Scotland?). There were a number of local notes on it. I’ll admit I wasn’t bold enough to remove them from the
master record, but since NLE was the only other library using the record, I added $5 NLE to the 500’s.
<o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif"">Ted Gemberling<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif"">UAB Lister Hill Library<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a> [<a href="mailto:dcrm-l-bounces@lib.byu.edu">mailto:dcrm-l-bounces@lib.byu.edu</a>]
<b>On Behalf Of </b>Noble, Richard<br>
<b>Sent:</b> Tuesday, December 15, 2015 3:43 PM<br>
<b>To:</b> DCRM Users' Group<br>
<b>Subject:</b> Re: [DCRM-L] Deletion of copy-specific fields/data from OCLC master?<o:p></o:p></span></p>
<p> <o:p></o:p></p>
<div>
<div>
<p class="MsoNormal"><span style="font-family:"Georgia","serif"">If you do that with
<i>all</i> $5 note fields you might lose one of my precious gems--that is, when it's a feature of Brown's copy (and almost certainly of some but not all other copies) that is the clue to variation within a manifestation (issue, roughly), I will usually tag
it $5 RPB. But perhaps I shouldn't do so, as long as the note explicitly states that the observation is based on the Brown University copy. I don't like such notes that leave one wondering "Where did
<i>that</i> come from?"<o:p></o:p></span></p>
</div>
<div>
<p><span style="font-family:"Georgia","serif""> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Georgia","serif"">I'm too old now not to be bold, so I've taken to sweeping LC's local collection (710) and acquisition notes (561) out of master records. If you want such information about LC's holdings, search
their local catalog.<o:p></o:p></span></p>
</div>
<div>
<p><span style="font-family:"Georgia","serif""> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Georgia","serif"">Of course, our opac doesn't even display $5 in its "regular [full, labelled] display", only in our "coded display" (what others call MARC or Staff or Librarian view).<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><br clear="all">
<o:p></o:p></p>
<div>
<div>
<p class="MsoNormal"><span style="font-family:"Courier New"">RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY</span><o:p></o:p></p>
<div>
<p class="MsoNormal"><span style="font-family:"Courier New"">BROWN UNIVERSITY :: PROVIDENCE, R.I. 02912 :: 401-863-1187</span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Courier New""><</span><a href="mailto:RICHARD_NOBLE@BROWN.EDU" target="_blank"><span style="font-family:"Courier New"">Richard_Noble@Br</span></a><span style="font-family:"Courier New""><a href="http://own.edu" target="_blank">own.edu</a>></span><o:p></o:p></p>
</div>
</div>
</div>
<p> <o:p></o:p></p>
<div>
<p class="MsoNormal">On Tue, Dec 15, 2015 at 4:21 PM, Randal S. BRANDT <<a href="mailto:rbrandt@library.berkeley.edu" target="_blank">rbrandt@library.berkeley.edu</a>> wrote:<o:p></o:p></p>
<div>
<p class="MsoNormal">I've also gotten bolder with age and now generally delete copy-specific information from OCLC master records. I do make an exception for $5 DLC, however. Not yet bold enough to delete Library of Congress information. <o:p></o:p></p>
<div>
<p> <o:p></o:p></p>
</div>
<div>
<p class="MsoNormal">We also set up a routine job for our Systems Office to sweep the ILS periodically looking for instances of $5 that contain non-UC Berkeley organization codes and remove those fields, whether they be notes or access points, from our local
catalog. <o:p></o:p></p>
</div>
<div>
<p> <o:p></o:p></p>
</div>
</div>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><br>
-- <br>
Sent from my Android device with K-9 Mail. Please excuse my brevity.<o:p></o:p></p>
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