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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D">I like Matt’s suggestion:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in">Perhaps this could be accomplished by creating a syntax
<u>within</u> $5. Mimicking control subfields $6 and $8, this could be something like:<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.5in">$5 [MARC institution code]/[sublocation code]:[call number]-[copy number]<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D">It’s rather peculiar that subfield $5 is defined to identify an institution, when what we really want to do is identify a copy.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D">Francis<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu]
<b>On Behalf Of </b>Matthew C. Haugen<br>
<b>Sent:</b> Thursday, January 14, 2016 1:05 PM<br>
<b>To:</b> DCRM Users' Group <dcrm-l@lib.byu.edu><br>
<b>Subject:</b> Re: [DCRM-L] subfields $3 and $5 to specify copies in MARC bib records<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Though "materials specified" ($3) is appealing, I agree with Francis that it seems more appropriately applied to a volume, part, or other subunit of a manifestation than to a copy of the manifestation. In the case of 563 for bindings, though,
it seems to me that the scope is not well-written. Even without trying to use $3 for copy designations, it ought to be able to contain volume numbers for separate binding descriptions when the volumes in a set are not bound uniformly, and not only a portion
of the binding. For example:<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">563 $3 v.1 $a Publisher's blue cloth.<o:p></o:p></p>
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<p class="MsoNormal">563 $3 v.2 $a Publisher's green cloth.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">And these descriptions of parts, volumes, etc. may or may not be copy-specific:<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">563 $3 v.1 $a Library copy rebound in library cloth. $5 DLC<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">So I also agree that some other means for specifying the copy (institution, collection/location, call number, and/or identifier) would also be useful alongside $3. That said, I have more often seen all of the above contained right in $a
with the rest of the note, and am not sure how it would be more actionable it would be in $3 and/or another field unless it also record the holding, part, copy, etc. using a parseable syntax and/or identifier for rather than simply human readable strings.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Perhaps this could be accomplished by creating a syntax <u>within</u> $5. Mimicking control subfields $6 and $8, this could be something like:<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">$5 [MARC institution code]/[sublocation code]:[call number]-[copy number]<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Perhaps it would also help to make greater use of $8 to link such related notes and access points together within descriptions.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Matt<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Thu, Jan 14, 2016 at 11:17 AM, JOHN C ATTIG <<a href="mailto:jxa16@psu.edu" target="_blank">jxa16@psu.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">Note that subfield $9 is reserved for local definition. If you are proposing this as an addition to MARC, then you need to pick a different subfield.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">John Attig<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">Penn State University<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></p>
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<hr size="2" width="100%" align="center">
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<p class="MsoNormal"><b><span style="font-family:"Helvetica",sans-serif;color:black">From:
</span></b><span style="font-family:"Helvetica",sans-serif;color:black">"Lapka, Francis" <<a href="mailto:francis.lapka@yale.edu" target="_blank">francis.lapka@yale.edu</a>><br>
<b>To: </b>"DCRM Users' Group" <<a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a>><br>
<b>Sent: </b>Thursday, January 14, 2016 10:16:58 AM<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Helvetica",sans-serif;color:black"><br>
<b>Subject: </b>Re: [DCRM-L] subfields $3 and $5 to specify copies in MARC bib records<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D">I see the sense in that suggestion, too. Using a record control number would be the most explicit means
possible to refer to a Holding entity (a copy). My concern with using $w is that this subfield may also serve as control number for the heading (e.g. the name or genre).
</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D">I suppose I imagined a subfield that isn’t too prescriptive about the form of identifier used. It could
be the control number for the Holding, or it could be the full call number (and there are other possibilities), e.g.:
</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in">
<span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D">700 1_ ‡a Lindley, John, ‡d 1799-1865, ‡e former owner. ‡5 CtY-BA ‡9 BACRB G240 .H35 1589+</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D">Mind you, I’m not entirely sure that such an addition/modification to our MARC vocabulary is necessary or
will make our next transition easier, but I think it merits consideration.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D">Francis</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">
<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a> [mailto:<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a>]
<b>On Behalf Of </b>Deborah J. Leslie<br>
<b>Sent:</b> Wednesday, January 13, 2016 11:56 AM<br>
<b>To:</b> DCRM Users' Group <<a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a>><br>
<b>Subject:</b> Re: [DCRM-L] subfields $3 and $5 to specify copies in MARC bib records</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D">What about dropping the "Bibliographic" from ‡w Bibliographic record control number, and authorize for a
larger number of fields? </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.loc.gov_marc_bibliographic_ecbdcntf.html&d=AwMF-Q&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=t7GDkvcZa922K6iya7a6MxgVxxw7OjL0m1rPBXkflk4&m=6NsVdZEESTdegHN3eSmGrE_-3euko22dM4BsGgzY_UU&s=NN0KxyBFRDOHiYBQOHCUdXnjWUhJ9KYOtcMK8lNUFpU&e=" target="_blank">https://www.loc.gov/marc/bibliographic/ecbdcntf.html</a>
</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;color:#31849B">Deborah J. Leslie | Folger Shakespeare Library |
<a href="mailto:djleslie@folger.edu" target="_blank">djleslie@folger.edu</a> | <a href="tel:202.675-0369" target="_blank">
202.675-0369</a> | 201 East Capitol St., SE, Washington, DC 20003 | www. <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__folger.edu&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=t7GDkvcZa922K6iya7a6MxgVxxw7OjL0m1rPBXkflk4&m=IaBFpKKyv6JZOxT6OWeU3U5P_D57UOQnpxAZaVqhGEA&s=y_yeQOgFWqKkFcEBT-shcOrhXR9Zk2R4iXVUWdx8EbQ&e=" target="_blank">
folger.edu</a></span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Georgia",serif;color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black">
<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a> [<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">mailto:dcrm-l-bounces@lib.byu.edu</a>]
<b>On Behalf Of </b>Lapka, Francis<br>
<b>Sent:</b> Wednesday, 13 January 2016 10:04<br>
<b>To:</b> <a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a><br>
<b>Subject:</b> [DCRM-L] subfields $3 and $5 to specify copies in MARC bib records</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black"> <o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Georgia",serif;color:black">As we prepare for life After-MARC, I think it would be handy to have a clear means to associate copy-specific data in a bib record with the copy to which it applies, for example for data
in fields 655 and 7xx. I’m concerned that MARC doesn’t currently provide an adequate means.</span><span style="font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Georgia",serif;color:black">MARC gives us subfield $5 to record the institution to which a field applies. But as defined, this field cannot specify a copy. See:
<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.loc.gov_marc_holdings_echdcntf.html&d=AwMF-Q&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=t7GDkvcZa922K6iya7a6MxgVxxw7OjL0m1rPBXkflk4&m=6NsVdZEESTdegHN3eSmGrE_-3euko22dM4BsGgzY_UU&s=7vI2pE8-BPpdWx_jtgd8KjAJJFJGHG5H5vHWQTPZa9o&e=" target="_blank">
http://www.loc.gov/marc/holdings/echdcntf.html</a></span><span style="font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Georgia",serif;color:black">MARC gives us subfield $3 to record “the part of the described materials to which the field applies.” I have seen subfield $3 used to specify an individual copy – where there is more
than one copy described in a bib record – but this seems an imperfect match to the scope of subfield $3. The flawed suitability of subfield $3 is made most clear in the wording used to define its scope within the 563 field, for bindings: “Portion of the binding
that is described in the field.”</span><span style="font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Georgia",serif;color:black">This leaves me with little faith that subfield $3 can serve as a machine actionable means to match copy-specific data in a bib record with its related copy entity – for now, a Holdings
record; someday, an Item entity – when subfield $3 may also be used to denote the portion of a manifestation to which data applies. I have doubts that it can effectively serve both functions.</span><span style="font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Georgia",serif;color:black">Should we explore a new subfield? Are there any left? Or modify $5 to include institution and copy identifier?</span><span style="font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Georgia",serif;color:black">Francis</span><span style="font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:black">Francis Lapka · Catalog Librarian</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:black">Department of Rare Books and Manuscripts</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:black">Yale Center for British Art</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:black"><a href="tel:203.432.9672" target="_blank">203.432.9672</a> ·
<a href="mailto:francis.lapka@yale.edu" target="_blank">francis.lapka@yale.edu</a></span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:black">YALE CENTER FOR BRITISH ART REOPENS</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:black">The Center
<a href="http://britishart.yale.edu/sites/default/files/files/Exhibition%20Press%20Releases/Overview%20Press%20Release%281%29.pdf" target="_blank">
will reopen</a> on May 11, 2016.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:black">BUILDING CONSERVATION PROJECT</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:black">The Center is currently closed for
<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__bit.ly_1qAAcGv&d=AwMF-Q&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=t7GDkvcZa922K6iya7a6MxgVxxw7OjL0m1rPBXkflk4&m=6NsVdZEESTdegHN3eSmGrE_-3euko22dM4BsGgzY_UU&s=nVw6SekPrTk8gooNg28QNdHmwQ6_ilz8iuhgvSO8i7s&e=" target="_blank">
building conservation</a>. Please e-mail the <a href="mailto:ycba.reference@yale.edu" target="_blank">
Reference Library</a> and the <a href="mailto:ycba.studyroom@yale.edu" target="_blank">
Study Room</a> to request special appointments, which will be accommodated on a limited basis, contingent upon the construction schedule.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black"> <o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Georgia",serif;color:black"> </span><span style="font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p style="margin-bottom:12.0pt"><span style="font-family:"Helvetica",sans-serif;color:black"> <o:p></o:p></span></p>
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<pre>-- <br>Matthew C. Haugen<br>Rare Book Cataloger<br>102 Butler Library<br>Columbia University Libraries<br>E-mail: <a href="mailto:matthew.haugen@columbia.edu" target="_blank">matthew.haugen@columbia.edu</a><br>Phone: 212-851-2451<o:p></o:p></pre>
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