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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I have a rule of thumb. For 19<sup>th</sup> century books, where we don’t use DCRMb, I will use separate records for up to three works. Our Horizon catalog
allows you to add a letter to the barcode to indicate that it is bound with other titles. So the first title will have the base barcode, the second that barcode + b, and the third that barcode +c. Of course these additional barcodes are not really scanable.
They just allow the creation of additional items. If there are more than three titles, I consider it too much work to use separate records. So I use one record for the book and add analytics for all the separate works in it.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">One exception is if one of the titles needed original cataloging. Then I will use separate records for each. I figure there should be at least one full record
somewhere for each edition that exists. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">For things before 1801, we use DCRMb and I use separate records for each title. I think I’ve had up to 11 different titles bound in a volume. The barcodes will
be + b, +c, etc. as described above. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">One of the big challenges of using multiple records is the complexity of the “bound with” note. I’ve tried to find some way to make it less complicated. In
a worst case, you have to have different notes on each record. Recently I had a volume that included 7 works of Galen and one of Loys Vasse. So thankfully, I was able to just say “bound with 6 other works of Galen edited or published by Dolet and 1 work by
Loys Vasse, also published by Dolet” on all of the records except for Vasse’s record. The spine title on the book was “Dolet imprints.” They were collected together as examples of his work.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Ted Gemberling<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">UAB Lister Hill Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu]
<b>On Behalf Of </b>Nipps, Karen<br>
<b>Sent:</b> Wednesday, September 07, 2016 8:14 AM<br>
<b>To:</b> DCRM Users' Group<br>
<b>Subject:</b> Re: [DCRM-L] Two publications bound together<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Some ILS’s are better at handling this than others. At Harvard, where we use Aleph, we have concocted a local field in the holding record that directs a patron
to the first bib record for availability options. Clunky, but it works. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Garamond","serif";color:#5F497A">Karen Nipps<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Garamond","serif";color:#5F497A">Head, Rare Book Team<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Garamond","serif";color:#5F497A">Houghton Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Garamond","serif";color:#5F497A">Harvard University<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Garamond","serif";color:#5F497A">Cambridge, MA 02138<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Garamond","serif";color:#5F497A">Phone: 617-998-5214<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Garamond","serif";color:#5F497A">FAX: 617-495-1376<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a> [<a href="mailto:dcrm-l-bounces@lib.byu.edu">mailto:dcrm-l-bounces@lib.byu.edu</a>]
<b>On Behalf Of </b>Deborah J. Leslie<br>
<b>Sent:</b> Tuesday, August 30, 2016 10:29 AM<br>
<b>To:</b> DCRM Users' Group<br>
<b>Subject:</b> Re: [DCRM-L] Two publications bound together<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1F497D">This is
<i>such</i> a vexing situation, and hard to believe that rare materials libraries are still trying to make do with extremely primitive ways of handling sammelbands after decades of online systems. If you have an online circulation system that depends on a barcode,
you can only barcode the physical item. But standards for good cataloging require separate records for different bibliographical entities. If one title in the volume is charged, each title in the opac should show as charged.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1F497D">What about making a single brief parent record for the physical volume and barcode that, and make analytical linking bib records for the individual titles. Would
that get around the problem? (It depends on the system in question, of course.) <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#31849B">Deborah J. Leslie, M.A., M.L.S. | Senior Cataloger, Folger Shakespeare Library |
<a href="mailto:djleslie@folger.edu">djleslie@folger.edu</a> | 202.675-0369 | 201 East Capitol St., SE, Washington, DC 20003 | www. folger.edu | orcid.org/0000-0001-5848-5467
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#31849B"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Georgia","serif";color:#1F497D"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a> [<a href="mailto:dcrm-l-bounces@lib.byu.edu">mailto:dcrm-l-bounces@lib.byu.edu</a>]
<b>On Behalf Of </b>Katharine Chandler<br>
<b>Sent:</b> Tuesday, 30 August 2016 09:41<br>
<b>To:</b> DCRM Users' Group<br>
<b>Subject:</b> Re: [DCRM-L] Two publications bound together<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Dawn,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<div>
<p class="MsoNormal">I had a system where I couldn't link them and I created (or imported) separate records for each publication in the Sammelband. I then made sure I had a note field explaining it was bound with (each title listed, exactly as in its own record)
and made sure I had a subject heading for <b><span style="font-size:8.0pt;font-family:"Arial","sans-serif";color:#333333">Sammelbände.</span></b><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__rbms.info_vocabularies_provenance_tr107.htm&d=CwMGaQ&c=WO-RGvefibhHBZq3fL85hQ&r=osltSoeCDQty5lmuoulgrFY35SLz-pJgoWLp6lezjgs&m=9ZqQz2SIDzrqMqdvGvO5TwAIRLvzaswfSP-fQysBUUo&s=2rvOFCvTm8-RmEluAVkajkuTgsNnX5r_HKgl3a_qpYI&e=">http://rbms.info/vocabularies/provenance/tr107.htm</a><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Not sure if this is what other people do, but it worked where I was at that time and made the volume searchable by the other titles, and by the subject heading.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">-Katharine Chandler<o:p></o:p></p>
</div>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal">On Tue, Aug 30, 2016 at 9:34 AM, dawn.grattino <<a href="mailto:dawn.grattino@cpl.org" target="_blank">dawn.grattino@cpl.org</a>> wrote:<o:p></o:p></p>
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<div>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black">I can only have 1 record and 1 barcode in my ILS. So, I am stuck with somehow trying to represent this single item which contains 2 unrelated titles.<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black">Help!<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
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<div name="divtagdefaultwrapper">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-family:"Helvetica","sans-serif";color:black">Dawn Grattino</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-family:"Helvetica","sans-serif";color:black">Senior Catalog Librarian
</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-family:"Helvetica","sans-serif";color:black">Cleveland Public Library</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-family:"Helvetica","sans-serif";color:black">Catalog Dept.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-family:"Helvetica","sans-serif";color:black">17133 Lakeshore Blvd.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-family:"Helvetica","sans-serif";color:black">Cleveland, OH 44110</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-family:"Helvetica","sans-serif";color:black"><a href="tel:216-623-2885" target="_blank">216-623-2885</a></span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-family:"Helvetica","sans-serif";color:black">fax <a href="tel:216-623-6980" target="_blank">
216-623-6980</a></span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-family:"Helvetica","sans-serif";color:black"><a href="mailto:dawn.grattino@cpl.org" target="_blank">dawn.grattino@cpl.org</a></span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-family:"Helvetica","sans-serif";color:black"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.cpl.org&d=CwMGaQ&c=WO-RGvefibhHBZq3fL85hQ&r=osltSoeCDQty5lmuoulgrFY35SLz-pJgoWLp6lezjgs&m=9ZqQz2SIDzrqMqdvGvO5TwAIRLvzaswfSP-fQysBUUo&s=ouhks-iZblQsWNyLBhTRD8WBD61r5W4_pA03qAGDeGg&e=" target="_blank">http://www.cpl.org</a></span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">
<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a> <<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a>> on behalf of Christopher D. Cook <<a href="mailto:cdcook2@gmail.com" target="_blank">cdcook2@gmail.com</a>><br>
<b>Sent:</b> Monday, August 29, 2016 12:49:16 PM<br>
<b>To:</b> DCRM Users' Group<br>
<b>Subject:</b> Re: [DCRM-L] Two publications bound together</span> <o:p></o:p></p>
<div>
<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Typically you would not create record to describe the two titles together. You would catalog each title on individual OCLC records without any mention of the other title. The exception is if they were *issued* together which these were
not as they were published 70 years apart. You link the titles in your local catalog, the procedure for which varies from institution to institution and system to system.
<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<div>
<p class="MsoNormal">Christopher D. Cook<o:p></o:p></p>
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<p class="MsoNormal">Special Collections Cataloging Coordinator<o:p></o:p></p>
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<p class="MsoNormal">The Ohio State University<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal">On Mon, Aug 29, 2016 at 11:54 AM, dawn.grattino <<a href="mailto:dawn.grattino@cpl.org" target="_blank">dawn.grattino@cpl.org</a>> wrote:<o:p></o:p></p>
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<div>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black">Please excuse me if this question has an obvious answer. I am still a novice and have been unable to find the instructions I need.<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black">I have two unrelated publications about the knight in chess that were published separately approximately 70 years apart and are bound together. The record in OCLC for
this item is incorrect. In fact there are 3 records for it, 2 of them derived from the incorrect record created by my institution in 1981 (#7114873). I am now tasked with correcting this record.<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black">The first title Corsa del cavallo per tutt' i scacchi dello scacchiere is only 11 pages. The second title, Del cavallo degli scacchi is represented individually by #7114866.
It is 69 plus pages.<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
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<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black">I really don't want to base the record in the 11 page item and say Bound with: the longer item.<o:p></o:p></span></p>
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<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black">I can use the title on the spine of the book for the 245 and put the titles for both books in the 505, and use 7xx fields to represent them.<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black">The first book does not list an author, but I found a reference to it that indicates that the publisher might be the author. I think I will ignore this speculation and
make that one title main entry.<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black">My question is how do I handle the publication information for each item? I have nice title pages for each that give me publication info and dates.<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black">Any help would be much appreciated.<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Helvetica","sans-serif";color:black">Thank you,<o:p></o:p></span></p>
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<span style="font-family:"Helvetica","sans-serif";color:black">Dawn Grattino</span><span style="color:black"><o:p></o:p></span></p>
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<span style="font-family:"Helvetica","sans-serif";color:black">Senior Catalog Librarian
</span><span style="color:black"><o:p></o:p></span></p>
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<span style="font-family:"Helvetica","sans-serif";color:black">Cleveland Public Library</span><span style="color:black"><o:p></o:p></span></p>
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<span style="font-family:"Helvetica","sans-serif";color:black">Catalog Dept.</span><span style="color:black"><o:p></o:p></span></p>
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<span style="font-family:"Helvetica","sans-serif";color:black">17133 Lakeshore Blvd.</span><span style="color:black"><o:p></o:p></span></p>
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<span style="font-family:"Helvetica","sans-serif";color:black">Cleveland, OH 44110</span><span style="color:black"><o:p></o:p></span></p>
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<span style="font-family:"Helvetica","sans-serif";color:black"><a href="tel:216-623-2885" target="_blank">216-623-2885</a></span><span style="color:black"><o:p></o:p></span></p>
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<span style="font-family:"Helvetica","sans-serif";color:black">fax <a href="tel:216-623-6980" target="_blank">
216-623-6980</a></span><span style="color:black"><o:p></o:p></span></p>
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<span style="font-family:"Helvetica","sans-serif";color:black"><a href="mailto:dawn.grattino@cpl.org" target="_blank">dawn.grattino@cpl.org</a></span><span style="color:black"><o:p></o:p></span></p>
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<span style="font-family:"Helvetica","sans-serif";color:black"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.cpl.org&d=CwMGaQ&c=WO-RGvefibhHBZq3fL85hQ&r=osltSoeCDQty5lmuoulgrFY35SLz-pJgoWLp6lezjgs&m=9ZqQz2SIDzrqMqdvGvO5TwAIRLvzaswfSP-fQysBUUo&s=ouhks-iZblQsWNyLBhTRD8WBD61r5W4_pA03qAGDeGg&e=" target="_blank">http://www.cpl.org</a></span><span style="color:black"><o:p></o:p></span></p>
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