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<p class="MsoNormal"><span style="color:#1F497D">Dear Mrs. Moody,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">In Utrecht University Library (Netherlands, European Union) we use 541, 561, 562 and 563 both in bib and holding formats.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Cataloging manuscripts we use those fields in bib formats: those materials are unique and no other library has a copy of them.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Cataloging printed materials we use those fields in holding formats. More libraries might have copies of those books and that’s why we don’t record data associated with the copy (or item according
to RDA) held by Utrecht University library in the bib format, where only data associated with the manifestation (or expression or work) should be recorded.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Data associated with a copy (or item in RDA) are e.g.: provenance (=former owner), binding notes, notes on damage or incompleteness.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">We started cataloging in Worldcat earlier this year (March 2016). That caused quite a change. Before that date we recorded all data, either associated with manifestation or item, in the bib record
of our local system.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Many of bibliographical records in Worldcat we are not allowed to replace (e.g. pcc, Full by Library of Congress). That is another reason to use holding records.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Example of a manuscript:<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="576" height="616" id="Picture_x0020_1" src="cid:image001.png@01D22467.8B869490"><span lang="EN-US" style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><img width="536" height="118" id="Picture_x0020_2" src="cid:image002.png@01D22468.01B232A0"><span lang="EN-US" style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Former owners: in bib record, field 700 with relator term “former owner”.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Example of a printed book: (bib record)<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="1361" height="637" id="Picture_x0020_3" src="cid:image003.png@01D22469.936D1010"><span lang="EN-US" style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Example of printed book (holding record):<o:p></o:p></span></p>
<p class="MsoNormal"><img width="727" height="294" id="Picture_x0020_4" src="cid:image004.png@01D22469.936D1010"><span lang="EN-US" style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">As fields 700 and 710 are not available in holding records we have chosen to use field 561 to record provenance.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">With kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Frits de Goojer<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Utrecht University (Netherlands)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#404040">Drs F.H. de Goojer
</span></b><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#C00000">|</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#404040"> Informatie-/Collectiespecialist: catalogiseerder handschriften en oude drukken
</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:red">|</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#404040"> Universiteitsbibliotheek Utrecht
</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:red">|</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#404040"> Heidelberglaan 3, 3584 CS Utrecht
</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:red">|</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#404040"> kamer 6.34
</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:red">|</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#404040"> Postbus 80124, 3508 TC Utrecht
</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:red">|</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#404040"> tel. (030) 253 93 64, 06 41 60 25 14
</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:red">|</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#404040">
<a href="mailto:f.h.degoojer@uu.nl"><span style="color:blue">f.h.degoojer@uu.nl</span></a>
</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:red">|</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#404040"> www.uu.nl/bibliotheek<b><o:p></o:p></b></span></p>
<p class="MsoNormal"><span style="color:#1F497D"></span><o:p></o:p></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu]
<b>On Behalf Of </b>Moody, Honor M.<br>
<b>Sent:</b> dinsdag 11 oktober 2016 21:01<br>
<b>To:</b> DCRM Users' Group<br>
<b>Subject:</b> [DCRM-L] 541, 561, 562, 563 identical in MARC 21 bib and holdings formats<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Bookman Old Style","serif"">Hi all,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Bookman Old Style","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Bookman Old Style","serif"">I just noticed that the 541, 561, 562 and 563 are defined identically in the MARC 21 bib and holdings formats. Does anyone know why they were defined in
both places?<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Bookman Old Style","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Bookman Old Style","serif"">I would also be interested in hearing from anyone who knows why their institution chose to record these either in the bib or holdings, and if there are
places where people do both (and why and when).<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Bookman Old Style","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Bookman Old Style","serif"">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Bookman Old Style","serif"">Honor<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Bookman Old Style","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Bookman Old Style","serif"">Honor Moody<br>
Cataloger<br>
Schlesinger Library<br>
Radcliffe Institute for Advanced Study<br>
3 James Street<br>
Cambridge, MA 02138<br>
Tel.: (617) 495-4223<br>
Email: <a href="mailto:hmoody@radcliffe.harvard.edu">hmoody@radcliffe.harvard.edu</a></span><span lang="EN-US" style="font-family:"Bookman Old Style","serif"">
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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