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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Sarah,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I agree with your attitude. I only record copy-specific things in a 500 if I think it might help some other cataloger identify the manifestation, as when, for
example, they might have a copy more or less complete than mine. But I know there are people on the list who believe it’s absolutely essential to include more copy-specific notes than that on the master record.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">As for the Robert Frost poem, I would think a volume with such a poem would be part of one’s special collections. Presumably there would be a special collections
librarian who would be alert to the presence of elements like that. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Just my two cents.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Ted Gemberling<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu]
<b>On Behalf Of </b>Sarah Lindenbaum<br>
<b>Sent:</b> Thursday, October 27, 2016 2:23 PM<br>
<b>To:</b> DCRM Users' Group<br>
<b>Subject:</b> Re: [DCRM-L] Adding local copy information to an OCLC master record<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">As both a rare-book cataloguer and an independent scholar who leans heavily on copy-specific notes about provenance, I never look for copy-specific notes--however important--in OCLC. I go to local OPACS for that. <br>
<br>
My tendency is to delete copy-specific notes when I see them in master records. I assume that whatever institution recorded them has duplicated those notes in their own OPAC.<br>
<br>
Sarah Lindenbaum<br>
Cataloguer<br>
Rare Book & Manuscript Library<br>
University of Illinois at Urbana-Champaign<o:p></o:p></p>
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<p class="MsoNormal"><a href="mailto:lindenb2@illinois.edu">lindenb2@illinois.edu</a> <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Thu, Oct 27, 2016 at 2:12 PM, Noble, Richard <<a href="mailto:richard_noble@brown.edu" target="_blank">richard_noble@brown.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Georgia","serif"">Ah. Well found, that passage, though this is a case where permissiveness really needs to be tempered by the included cautionary note: "</span><span style="font-size:9.0pt;font-family:"Georgia","serif";color:black">Consider
the usefulness of the information in accessing and identifying the item versus the likelihood that the record will be used in copy-cataloging or found by others who will <strong><span style="font-family:"Georgia","serif";border:none windowtext 1.0pt;padding:0in">not</span></strong> need
your copy- or institution-specific notes and added entries."</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Georgia","serif";color:black">One mental test might be, "Would it be worth separately cataloging those annotations as a manuscript?" Just as one might do with, say, a copy of a Robert Frost edition
with an author inscription including the whole text of a poem (something he did a lot). If the answer is yes, do that; if not, depend on the local record alone as the means of access.</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Georgia","serif";color:black">All the more reason to mourn the demise of IRs, by which such potentially useful information could be found in a single search.</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Courier New"">RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Courier New"">BROWN UNIVERSITY :: PROVIDENCE, R.I. 02912 :: <a href="tel:401-863-1187" target="_blank">401-863-1187</a></span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Courier New""><</span><a href="mailto:RICHARD_NOBLE@BROWN.EDU" target="_blank"><span style="font-family:"Courier New"">Richard_Noble@Br</span></a><span style="font-family:"Courier New""><a href="http://own.edu" target="_blank">own.edu</a>></span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Thu, Oct 27, 2016 at 2:30 PM, Elaine Hooker <<a href="mailto:elaine.hooker@wheaton.edu" target="_blank">elaine.hooker@wheaton.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">According to OCLC’s bib formats and standards, copy specific information can be added to the master record for rare and special collections materials.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><a href="https://www.oclc.org/bibformats/en/specialcataloging.html#CHDICBGF" target="_blank">https://www.oclc.org/bibformats/en/specialcataloging.html#CHDICBGF</a><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">I tend to add such information to OCLC using a subfield 5 only when the information is of broad research value rather than local interest only. For example, a book that we own with
annotations by a former owner that researchers would want to come to our specific institution to study.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Elai<span style="font-family:"Palatino Linotype","serif"">ne Powell Hooker</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Palatino Linotype","serif"">Catalog Librarian</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Palatino Linotype","serif"">Marion E. Wade Center</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Palatino Linotype","serif"">Wheaton College</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Palatino Linotype","serif""><a href="tel:630%2F752-7215" target="_blank">630/752-7215</a></span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Palatino Linotype","serif""><a href="mailto:elaine.hooker@wheaton.edu" target="_blank">elaine.hooker@wheaton.edu</a></span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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