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<p>Dear Will,</p>
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<p>Like the Folger, we put most of our copy-specific information in 852 $z. If you have bound-with titles that were issued together, you also have the option of using the 501 field to describe them (as in example 5 in your original message). It turns out that
you also may use the 501 field for titles that were bound together <b>after </b>
publication; in that case, you can designate the 501 note as copy-specific by adding $5 and your institution's identifier code at the end of the field.</p>
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<p>Thank you for sharing your findings about the 562 field--news to me too!</p>
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<p>Best regards,</p>
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<p>Margaret Nichols<br>
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<div class="PlainText">____________________________________<br>
<br>
Margaret Nichols<br>
Rare Materials Cataloging Coordinator<br>
Cataloging & Metadata Services<br>
Cornell University<br>
Tel. (607) 255-3530 / 255-5752<br>
mnr1@cornell.edu</div>
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<div id="divRplyFwdMsg" dir="ltr"><font style="font-size:11pt" color="#000000" face="Calibri, sans-serif"><b>From:</b> dcrm-l-bounces@lib.byu.edu <dcrm-l-bounces@lib.byu.edu> on behalf of Deborah J. Leslie <DJLeslie@FOLGER.edu><br>
<b>Sent:</b> Monday, May 1, 2017 12:06 PM<br>
<b>To:</b> DCRM Users' Group<br>
<b>Subject:</b> Re: [DCRM-L] MARC coding for annotations, decorations etc.</font>
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<span style="font-family:"Georgia","serif"; color:#1F497D">Dear Will,</span></p>
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<span style="font-family:"Georgia","serif"; color:#1F497D"> </span></p>
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<span style="font-family:"Georgia","serif"; color:#1F497D">(Respectfully suggesting that the discussion take place on-list): Thanks for pointing out the existence of field 562, new to me.
</span></p>
<p><span style="font-family:"Georgia","serif"; color:#1F497D">RDA maps 562$a to 2.21 (Note on item) and 3.22 (Note on item-specific carrier characteristic), both of which relate to the item. Since there are various methods in MARC for depositing item notes,
its use would seem to make most sense for institutions who use other 56x fields for copy-specific information and want a place to park information that doesn't qualify as provenance or binding. Historically and for the foreseeable future, we at the Folger
combine nearly all copy-specific information in 852$z </span></p>
<p><span style="font-family:"Georgia","serif"; color:#1F497D">However, the scope of the field ("</span><span style="color:windowtext">Information that distinguishes the copy(s) or version(s) of materials when more than one copy or version exists or could exist)
</span><span style="font-family:"Georgia","serif"; color:#1F497D">suggests that it can be used for groups of copies within a manifestation or expression that differ from each other in a recognizable way but are not significant enough to describe separately.
Putting aside the MARC-RDA mapping, might this be a useful place to designate and describe those differences, in conjunction with copy notes to specify which group an item belongs to?
</span></p>
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<span style="font-family:"Georgia","serif"; color:#1F497D"> </span></p>
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<span style="font-size:9.0pt; font-family:"Calibri","sans-serif"; color:#31849B">Deborah J. Leslie, MA, MLS | Senior Cataloger, Folger Shakespeare Library | djleslie@folger.edu | 201 East Capitol Street, S.E. | Washington, DC 20003 | 202.675-0369 | orcid.org
0000-0001-5848-5467</span></p>
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<span style="font-family:"Georgia","serif"; color:#1F497D"> </span></p>
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<b><span style="font-size:10.0pt; font-family:"Tahoma","sans-serif"; color:windowtext">From:</span></b><span style="font-size:10.0pt; font-family:"Tahoma","sans-serif"; color:windowtext"> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu]
<b>On Behalf Of </b>wah26<br>
<b>Sent:</b> Thursday, 27 April, 2017 10:02<br>
<b>To:</b> dcrm-l@lib.byu.edu<br>
<b>Subject:</b> [DCRM-L] MARC coding for annotations, decorations etc.</span></p>
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<p>Dear all,</p>
<p>We are in the process of changing our library management system at Cambridge and are taking the opportunity to update our local cataloguing guidelines. One point at issue is which MARC field to use for copy-specific information other than binding or named
provenance, which clearly go in 563 and 561 respectively. The sort of thing I mean is descriptions of annotations, hand-applied decorations such as illumination or rubrication, or imperfections. Here are a few examples from our recent recataloguing of incunabula:</p>
<p>(1) Marginal manuscript nota signs and notes in cursive hands, and additional prayers on verso of upper free endpaper.</p>
<p>(2) Initials in blue with penwork decoration in red and blue on leaves A1r and e1 recto.</p>
<p>(3) Conjoint leaves [b1] and [b8] misbound after [b2] and [b6] respectively.</p>
<p>(4) Old shelfmarks: C-1-5; AB-1-3.</p>
<p>(5) Bound with: Paulus Venetus. Expositio in Aristotelem De generatione et corruptione et De mundi compositione. Venice : Bonetus Locatellus, for Octavianus Scotus, 21 May 1498 - Gaietanus de Thienis. Expositio in Aristotelem De anima, De sensu agente,
De sensibilibus communibus et de intellectu. Venice : Bonetus Locatellus, for Octavianus Scotus, 23 December 1493.</p>
<p>At various points in my career I would have treated 1, 2 & 4 as provenance information and put them in 561 notes, or as general copy specific information and put them in 59x or 852 $z, depending on local practice, system requirements, my mood at the time,
etc., etc. 3 and 5 I would always put in 59X or 852 $z. It has been suggested that field 562, "Copy and Version Identification Note" a field I was barely aware of and have never used, might be an alternative for this kind of information. (See
<a previewremoved="true" id="LPlnk363795" style="color: blue; text-decoration: underline;" href="http://www.loc.gov/marc/bibliographic/bd562.html">
http://www.loc.gov/marc/bibliographic/bd562.html</a> if you are as ignorant of this field as I was). However, although the examples do seem to include notes similar to those above it seems to me that this field's purpose is different (differentiation between
copies rather than the history of individual copies). I would be grateful to hear of other libraries' practice in this area.</p>
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<a target="_blank" href="http://www.loc.gov/marc/bibliographic/bd562.html" style="text-decoration: none;" id="LPUrlAnchor_14936650890060.7796130263643799">MARC 21 Format for Bibliographic Data: 562: Copy and ...</a></div>
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www.loc.gov</div>
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This field contains the copy and version identification note (Network Development and MARC Standards Office, Library of Congress)</div>
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<p>I suggest you reply to me off-list, and I will summarise for the list if people are interested.</p>
<p>Many thanks,</p>
<p>Will Hale.</p>
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-- <br>
<span style="color:#0B6CDA">William Hale.<br>
<br>
<a style="color: blue; text-decoration: underline;" href="http://www.lib.cam.ac.uk/deptserv/rarebooks/index.html">Rare Books Department,<br>
Cambridge University Library,<br>
West Road, Cambridge, CB3 9DR.</a><br>
<br>
Telephone: (+44) (0)1223 333122<br>
Email: <a style="color: blue; text-decoration: underline;" href="mailto:William.Hale@lib.cam.ac.uk">
William.Hale@lib.cam.ac.uk</a><br>
<br>
<strong><a style="color: blue; text-decoration: underline;" href="http://www.lib.cam.ac.uk/600">1416-2016: Celebrating 600 Years of Cambridge University Library</a></strong>
</span></p>
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