<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
<meta name="Generator" content="Microsoft Word 12 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Cambria;
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Tahoma;
panose-1:2 11 6 4 3 5 4 4 2 4;}
@font-face
{font-family:"Segoe Script";
panose-1:2 11 5 4 2 0 0 0 0 3;}
@font-face
{font-family:"Franklin Gothic Book";
panose-1:2 11 5 3 2 1 2 2 2 4;}
@font-face
{font-family:Humanist;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Times New Roman","serif";}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
p.m-2418044580909616745gmail-msolistparagraph, li.m-2418044580909616745gmail-msolistparagraph, div.m-2418044580909616745gmail-msolistparagraph
{mso-style-name:m_-2418044580909616745gmail-msolistparagraph;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:12.0pt;
font-family:"Times New Roman","serif";}
span.EmailStyle18
{mso-style-type:personal;
font-family:Humanist;
color:#1F497D;}
span.EmailStyle19
{mso-style-type:personal;
font-family:Humanist;
color:#1F3864;}
span.EmailStyle20
{mso-style-type:personal-reply;
font-family:"Calibri","sans-serif";
color:#1F497D;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="blue" vlink="purple">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Thanks for posting! This is an great example of how DCRM(B) and DCRM(G) let us create records that are pretty much exactly the same except for the 300, and
of why DCRM(G) is a good choice in this case. It allows the focus to rest on the pictures rather than the pagination.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">It all looks good to me, except that portfolios are flat by definition (big folders, essentially), not boxes, so if these are clamshell style, you'll want to
use "box" rather than "portfolio" throughout. See DCRM(G) 5C10 on providing Other physical details for containers.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I'd probably write something like this:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D">300 _ _ $a 302 photographs in 3 boxes : $b gelatin silver prints, black and white, in gray clamshell boxes ; $c sheets 51 x 40 cm, boxes 55 x 43 cm
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">DCRM(G) always requires a note on the source of title, and I like what you've written: in theory, you could simply have put "title from item" and been within
bounds of the rules, but "Title from heading on the first unnumbered page in the first portfolio" is much more helpful.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Because the contents of the boxes are the same from copy to copy, and because you have number 8 of 20 in all three cases, I'd suggest rephrasing so that the
not-copy-specific parts can stand on their own. Also, for what it's worth, DCRM(G) encourages using "front" and "back" for pictures (which implies that they're meant to be seen from just the one side) rather than "recto" and "verso" (which implies two pages
of a bound item, and is unfamiliar vocabulary for many picture researchers).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">For example:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">500 __ $a Box 1: 95 portraits (65 signed by the subject in ink in the image, 61 of these additionally signed by the subject in pencil on the back); boxes 2
and 3: planes, plane ruins, air shows, etc.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">500 __ $a Printed in an edition of 20 copies.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">500 __ $a Number 8 of the edition. $5 TxU-DA<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Technically, you'd only need "Edition of 20" for the note, but "Printed in an edition of 20 copies" will help let people know that you know that "edition" in
picture printing isn't the same thing as "edition" in book printing (though I'd like to hope no one would see "Edition of 20" and assume that those words are actually printed on the title page, the same way a book might explicitly say "Third edition" or "Abridged
edition").<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Best wishes,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Erin.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D">________<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><br>
Erin C. Blake, Ph.D. | Head of Collection Information Services | Folger Shakespeare Library | 201 E. Capitol St. SE, Washington, DC, 20003 | <a href="mailto:eblake@folger.edu" target="_blank">eblake@folger.edu</a> | office tel. <a href="tel:%2B1%20202-675-0323" target="_blank">+1
202-675-0323</a> | fax <a href="tel:%2B1%20202-675-0328" target="_blank">+1 202-675-0328</a> | <a href="http://www.folger.edu/" target="_blank">www.folger.edu</a></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> dcrm-l-bounces@lib.byu.edu [mailto:dcrm-l-bounces@lib.byu.edu]
<b>On Behalf Of </b>lxm142630@utdallas.edu<br>
<b>Sent:</b> Wednesday, July 05, 2017 10:17 AM<br>
<b>To:</b> DCRM Users' Group<br>
<b>Subject:</b> [DCRM-L] Seeking DCRM(G) knowledge<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D">Hello all,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D">My institution received a donation of 302 photographs taken by Bob Seidemann that are divided into 3 boxes. The first box consists of 95 portraits, 65 of which are signed
by the subject. The second and third portfolios contain photographs of planes, plane ruins, air shows, etc. Each photograph is dated between 1988-1999. For the 300
</span><span style="font-size:11.0pt;font-family:"Cambria","serif";color:#1F497D">ǂ</span><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D">c, I gave the size of the photographs and the size of the portfolio boxes containing the photographs
but then I received guidance to use DCRM(G)’s <i>Chapter 5 – Physical Description Area</i> for the 300 field instead.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D">This is what I’ve come up with based on DCRM(G):<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D">300 _ _ $a 302 photographs in 3 portfolios : $b gelatin silver prints, black and white, in gray boxes ; $c sheets 51 x 40 cm, portfolios 55 x 43 cm
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D">For subfield a, I consulted DCRM(G) 5B4.1<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D">For subfield b, I consulted DCRM(G) 5C1<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D">For subfield c, I consulted DCRM(G) 5D4.3<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D">Would someone look over
<b>OCLC #988611420 </b>and send me any suggestions please? As a first-time consulter of DCRM(G) (and a new-ish cataloger), any guidance is appreciated.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D">Sincerely,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D">Liz<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Humanist;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Segoe Script","sans-serif";color:#1F497D">Liz Muñoz Martin, MLS<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Franklin Gothic Book","sans-serif";color:#1F497D">Metadata Librarian<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Franklin Gothic Book","sans-serif";color:#1F497D">Special Collections and Archives Division<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Franklin Gothic Book","sans-serif";color:#1F497D">Eugene McDermott Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Franklin Gothic Book","sans-serif";color:#1F497D">800 West Campbell Road, MC 33<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Franklin Gothic Book","sans-serif";color:#1F497D">Richardson, TX 75080<o:p></o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:8.0pt;font-family:"Franklin Gothic Book","sans-serif";color:#385623"><a href="mailto:lxm142630@utdallas.edu"><span style="color:#385623">lxm142630@utdallas.edu</span></a></span></u></b><b><span style="font-size:8.0pt;font-family:"Franklin Gothic Book","sans-serif";color:#385623">
| <u>972.883.2596<o:p></o:p></u></span></b></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Franklin Gothic Book","sans-serif";color:#F5801F;letter-spacing:1.9pt">The University of Texas at Dallas<o:p></o:p></span></b></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</div>
</body>
</html>