<div dir="ltr"><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px">Oooo! Excellent example of the tension created when the eye-readable date field is also a transcription field. You have to choose between presenting accurate information about the item’s creation, and representing accurate information about the object as it presents itself.<u></u><u></u></p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px"><u></u> <u></u></p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px">“Text” in DCRM is just short-hand for “written information” (as opposed to pictorial information, or language spoken aloud), not for letters versus numbers, so no need to worry there.<u></u><u></u></p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px"><u></u> <u></u></p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px">Can you tell from the size and shape of the illegible date that it literally says “2012”? If so, I think you could use “2012” unbracketed, with a note like “Date illegible, but size and shape conforms to legal deposit date of 2012.” No need for square brackets: you know for-sure that’s what it says, thanks to external confirmation, and you say so in a note.<u></u><u></u></p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px"><u></u> <u></u></p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px">If the date might actually have been written “5 Oct. ’12” or “05/10/2012” (for example), then you’d need to indicate that the date takes on the piece is illegible, but the legal deposit date is 2012.<u></u><u></u></p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px"><u></u> <u></u></p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px">I think an appropriate solution can be found in <b>DCRM(G) 4D2.2 Disguised dates</b>. Chronograms are used as an example, but the rule applies to any time a date appears “in disguised form” – the artist disguised it by penning it in a place where it wouldn’t be legible. So, you’d have “[2012]” in the date field, and a note saying something like “Date based on legal deposit information; illegible on item” or, if detail is important, “… date penned by artist in lower left completely obscured by printed image.”<u></u><u></u></p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px"><u></u> <u></u></p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px">You’d get the same result by following <b>DCRM(G) 4D3. Date of publication, distribution, production, etc., supplied from other sources</b>. But what you gain by looking to the “Disguised dates” instruction is confirmation that you don’t need to write “[illegible, i.e. 2012]” (to make the point that a date really DOES appear on the item) because otherwise, the chronogram example would be something like “[chronogram representing 1705]” instead of “[1705]” plus a note.<u></u><u></u></p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px"><u></u> <u></u></p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px">Long story short: DCRM(G) says “[2012]” plus a note. Whether or not this is a desirable outcome is another topic.<u></u><u></u></p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px"><u></u> <u></u></p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px">Erin.</p><p class="MsoNormal" style="color:rgb(33,33,33);font-size:13px"><a style="font-size:small"><span style="font-size:10pt"><br></span></a></p><p class="MsoNormal" style="color:rgb(33,33,33)"><font size="1"><a style="">________</a><br></font></p><p class="MsoNormal" style="color:rgb(33,33,33)">
</p><p class="MsoNormal"><font size="1"><br>
Erin C. Blake, Ph.D. | Head of Collection Information
Services | Folger Shakespeare Library | 201 E. Capitol
St. SE, Washington, DC, 20003 | <a href="mailto:eblake@folger.edu" target="_blank"><span style="color:blue">eblake@folger.edu</span></a> | office tel. +1
202-675-0323 </font> </p><p class="MsoNormal"><span style="font-size:10pt"><br></span></p><p class="MsoNormal"><span style="font-size:10pt"><br></span></p><div class="gmail_quote"><div dir="ltr">On Tue, Mar 6, 2018 at 3:51 PM L'Écuyer-Coelho Marie-Chantal <<a href="mailto:MC.Coelho@banq.qc.ca">MC.Coelho@banq.qc.ca</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
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<p class="MsoNormal">Hi all!<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><span lang="EN-US">I am describing a collograph in black and grey. The artist penned the date in an area printed in tones of grey, so it is completely undecipherable.
<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US">Since I have the date on the legal deposit form accompanying the print, I recorded the date in square bracket ([Québec, Québec], [2012]) and wrote a note to indicate that the date appears, in fact, on the print but is
illegible. Is that the right solution???<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US">I checked in DCRM(G) under 0G6.2 but the instruction deals with undecipherable text, not numbers … Otherwise I could have perhaps recorded ([Québec, Québec], [?] OR [Québec, Québec], [illegible]) and then add a note to
provide the date…<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US">Do you have any advice?<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US">Many thanks :) <u></u><u></u></span></p><a href="https://maps.google.com/?q=2275,+rue+Holt+%0D%0A+Montr%C3%A9al+(Qu%C3%A9bec)+H2G+3H1&entry=gmail&source=g">
</a><p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><i><span style="font-size:14.0pt;font-family:"Garamond","serif";color:#55033c">Marie-Chantal L'Ecuyer-Coelho</span></i><i><span style="font-size:14.0pt;font-family:"Garamond","serif";color:#55033c"><u></u><u></u></span></i></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Bibliothécaire responsable, métadonnées et traitement documentaire des collections iconographiques</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Direction du traitement documentaire des collections patrimoniales</span><span style="font-size:10.0pt;color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Bibliothèque et Archives nationales du Québec<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"><a href="https://maps.google.com/?q=2275,+rue+Holt+%0D%0A+Montr%C3%A9al+(Qu%C3%A9bec)+H2G+3H1&entry=gmail&source=g">2275, rue Holt</a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"><a href="https://maps.google.com/?q=2275,+rue+Holt+%0D%0A+Montr%C3%A9al+(Qu%C3%A9bec)+H2G+3H1&entry=gmail&source=g">Montréal (Québec) H2G 3H1</a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Téléphone : (</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"><a href="tel:(514)%20873-1101" value="+15148731101" target="_blank">514) 873-1101</a>,
poste 3730</span><span style="font-size:10.0pt;font-family:"Times New Roman","serif";color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span><a href="mailto:mc.coelho@banq.qc.ca" target="_blank"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:blue">mc.coelho@banq.qc.ca</span></a></span><span style="font-size:10.0pt;color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span><a href="http://www.banq.qc.ca/" target="_blank"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:blue">www.banq.qc.ca</span></a></span><span style="font-size:10.0pt;color:black"><u></u><u></u></span></p>
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