<div dir="ltr">In a consortial environment with multiple libraries sharing a "Network Zone" bibliographic record there are some complications for rare materials. The shared record can be merged or overlaid by any institution (and some consortia automatically update these when the OCLC record is updated). Any copy-specific fields that are added as "local fields" (or "local extensions" as Alma calls them now for some reason) are retained when this happens, but only some MARC fields can be local fields. For example, 590 is allowed to be a local field, but 655 is not (a 69X would have to be used) and 700 is not (a 9XX would have to be used). Alma doesn't care about $5 designations, it just ignores this data.<div><br></div><div>Also potentially problematic is that Primo VE cannot display local fields of other institutions (though Primo non-VE can). This means that any copy-specific notes and headings added as local fields (which protects the metadata from accidental edit or deletion by other institutions) are not visible to users at those other institutions. Copy-specific holdings notes can be displayed in Primo VE for all institutions--I believe they are, or can be configured to be, keyword searchable--but this would not accommodate name and genre headings, etc.</div><div><br></div><div>We have decided to allow copy-specific information to be included in non-local fields in shared bibliographic records in order to make this information visible and searchable to all, but it limits the flexibility of record updates and overlays that are allowed.</div><div><br></div>Matthew Bright<br>Metadata Coordinator<br>American University Library</div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Sep 18, 2019 at 11:11 AM Jones, Angela <<a href="mailto:arjones@mail.smu.edu">arjones@mail.smu.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
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<p class="MsoNormal">Hi everyone,<u></u><u></u></p>
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<p class="MsoNormal">SMU migrated from Voyager to Alma in the summer of 2017. Off the top of my head, here are my two cents about issues that specifically relate to cataloging rare or special collections materials.
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<p class="MsoNormal">First, bound-withs work very differently in Alma than in Voyager. I find the Alma workflow to catalog bound-withs to be more cumbersome, although the record displays and discoverability in both Alma and in Primo seems to work fine.
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<p class="MsoNormal">The second issue concerns local notes. When we migrated, we went from an environment where all the campus libraries shared Voyager, but didn’t share bib records. Our bibs all migrated as separate bibs, but going forward in Alma we have
had to share new records. We all had been accustomed to using 590 fields in our specific records for local notes, but in a shared record environment that can get sort of messy. We have looked at using other MARC fields in the holdings record to put in copy
specific notes such as donor notes, provenance, etc. But my understanding is that such notes aren’t necessarily searchable in Primo. I would love to find out that I am wrong about that, however!<u></u><u></u></p>
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<p class="MsoNormal">As I said, that is my two cents. Others may have different perspectives.
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<p class="MsoNormal">Angela <u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Angela Jones<u></u><u></u></p>
<p class="MsoNormal">Head of Technical Services<u></u><u></u></p>
<p class="MsoNormal">Underwood Law Library, Dedman School of Law<u></u><u></u></p>
<p class="MsoNormal">Southern Methodist University<u></u><u></u></p>
<p class="MsoNormal">P.O. Box 750354<u></u><u></u></p>
<p class="MsoNormal">Dallas, TX 75275-0354<u></u><u></u></p>
<p class="MsoNormal">214-768-1827<u></u><u></u></p>
<p class="MsoNormal"><a href="mailto:arjones@smu.edu" target="_blank"><span style="color:windowtext">arjones@smu.edu</span></a><u></u><u></u></p>
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<p class="MsoNormal"><b>From:</b> DCRM-L <<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a>> <b>On Behalf Of
</b>Tedford, Beth<br>
<b>Sent:</b> Wednesday, September 18, 2019 9:54 AM<br>
<b>To:</b> DCRM Users' Group <<a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a>><br>
<b>Subject:</b> Re: [DCRM-L] Alma<u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:12pt;font-family:Georgia,serif">I would as well. We will be migrating from Voyager to ALMA next year and would love to hear of others experiences. Thanks.<u></u><u></u></span></p>
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<p class="MsoNormal">On Wed, Sep 18, 2019 at 10:36 AM Carpenter, Jane <<a href="mailto:jfcarpenter@library.ucla.edu" target="_blank">jfcarpenter@library.ucla.edu</a>> wrote:<u></u><u></u></p>
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<p class="MsoNormal">I’d also be interested in hearing responses to Richard’s query—
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<p class="MsoNormal">Thanks—<u></u><u></u></p>
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<p class="MsoNormal">Jane Carpenter<u></u><u></u></p>
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<p class="MsoNormal">Special Collections Cataloger <u></u><u></u></p>
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<p class="MsoNormal">UCLA Library Special Collections <u></u><u></u></p>
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<p class="MsoNormal"><a href="mailto:jfcarpenter@library.ucla.edu" target="_blank">jfcarpenter@library.ucla.edu</a><u></u><u></u></p>
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<p class="MsoNormal">Sent from my iPhone<u></u><u></u></p>
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On Sep 18, 2019, at 7:22 AM, Noble, Richard <<a href="mailto:richard_noble@brown.edu" target="_blank">richard_noble@brown.edu</a>> wrote:<u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:12pt;font-family:Georgia,serif">Could those of you who have experience with Alma in the context of rare materials cataloging please advise me of what to look for in a presentation by representatives from ExLibris?
Advice off the top of your head would be fine, and could be privately communicated if you think that advisable. We are currently a III Sierra user. <u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:12pt;font-family:Georgia,serif">Many thanks -<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-family:"Courier New"">RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY</span>
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<p class="MsoNormal"><span style="font-family:"Courier New"">BROWN UNIVERSITY :: PROVIDENCE, R.I. 02912 :: 401-863-1187</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Courier New""><</span><a href="mailto:RICHARD_NOBLE@BROWN.EDU" target="_blank"><span style="font-family:"Courier New"">Richard_Noble@Br</span></a><span style="font-family:"Courier New""><a href="http://own.edu" target="_blank">own.edu</a>></span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:10pt;font-family:Georgia,serif">Beth Tedford, MLIS</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:10pt;font-family:Georgia,serif">Rare books cataloger</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:10pt;font-family:Georgia,serif">Z. Smith Reynolds Library</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:10pt;font-family:Georgia,serif">Wake Forest University</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:10pt;font-family:Georgia,serif">Winston-Salem, NC 27109<br>
336-758-4657</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:10pt;font-family:Georgia,serif"><a href="mailto:tedforme@wfu.edu" target="_blank">tedforme@wfu.edu</a></span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:10pt;font-family:Georgia,serif">Defender of Wonders</span><u></u><u></u></p>
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