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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I agree with you too, Honor. At Cornell, we, too, routinely make a public note giving the copy number for a copy in a limited edition. Specifically, we make a
note in the bib record saying that it’s a limited edition of [x number of] copies; and then we record the number of our copy in a public copy-specific note on the holdings record. If there’s concern about the possibility of theft, I would think the library
could respond by keeping the book in an appropriate special collection. If that doesn’t seem adequate, the library could limit access further, e.g. by making it “By appointment only” or the like. FWIW, though, I don’t think I’ve ever heard of a book being
stolen because it was in a limited edition. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Margaret
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> DCRM-L <dcrm-l-bounces@lib.byu.edu>
<b>On Behalf Of </b>Angela R Cope<br>
<b>Sent:</b> Friday, December 13, 2019 4:14 PM<br>
<b>To:</b> rbrandt@library.berkeley.edu; DCRM Users' Group <dcrm-l@lib.byu.edu><br>
<b>Subject:</b> Re: [DCRM-L] recording numbered copies publicly<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-family:"Courier New";color:black">Various 5xx fields (other than plain 500s) display and/or search differently over time depending on the system and settings. We've used 590s as well as 852 holding record notes for copy
specific information. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Courier New";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Courier New";color:black">But, isn't the question about including that information in the OCLC/WorldCat record? I think it would be helpful to have that information there. Signatures, annotations, limited editions,
etc. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Courier New";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Courier New";color:black">Angie<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Courier New";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> DCRM-L <<a href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a>>
on behalf of Mascaro, Michelle <<a href="mailto:mmascaro@ucsd.edu">mmascaro@ucsd.edu</a>><br>
<b>Sent:</b> Friday, December 13, 2019 2:46 PM<br>
<b>To:</b> <a href="mailto:rbrandt@library.berkeley.edu">rbrandt@library.berkeley.edu</a> <<a href="mailto:rbrandt@library.berkeley.edu">rbrandt@library.berkeley.edu</a>>; DCRM Users' Group <<a href="mailto:dcrm-l@lib.byu.edu">dcrm-l@lib.byu.edu</a>><br>
<b>Subject:</b> Re: [DCRM-L] recording numbered copies publicly</span> <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Honor,</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I also agree with you, and it has been standard practice to at 2 of the 3 libraries I have worked at during my career. The other library made these notes for
special collections materials, but avoided certain copy specific notes for the general collection under the argument that highlighting such features in the catalog might make the items more prone to theft. I do not know if that is the concern you are running
into here.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Michelle</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> DCRM-L <<a href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a>>
<b>On Behalf Of </b>Randal S. BRANDT<br>
<b>Sent:</b> Friday, December 13, 2019 12:26 PM<br>
<b>To:</b> DCRM Users' Group <<a href="mailto:dcrm-l@lib.byu.edu">dcrm-l@lib.byu.edu</a>><br>
<b>Subject:</b> Re: [DCRM-L] recording numbered copies publicly</span><o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
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<p class="xmsonormal">Honor,<o:p></o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
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<p class="xmsonormal">I also agree with you. The Bancroft Library routinely records the copy number in a public note (we use 590). I'm also curious about what harm it could do to give this information publicly.<o:p></o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
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<p class="xmsonormal">Randy<o:p></o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
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<p class="xmsonormal">On Fri, Dec 13, 2019 at 12:18 PM Lapka, Francis <<a href="mailto:francis.lapka@yale.edu">francis.lapka@yale.edu</a>> wrote:<o:p></o:p></p>
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<p class="xmsonormal"><span style="font-family:"Georgia",serif">Hi Honor. I agree with your take, which I believe is common practice. Could you elaborate on “…
</span>due to concerns that it identifies a limited run copy.”<span style="font-family:"Georgia",serif"> What harm could this cause, and to whom?</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Georgia",serif">Francis</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Georgia",serif"> </span><o:p></o:p></p>
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<p class="xmsonormal"><b>From:</b> DCRM-L <<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a>>
<b>On Behalf Of </b>Moody, Honor M.<br>
<b>Sent:</b> Friday, December 13, 2019 2:39 PM<br>
<b>To:</b> DCRM Users' Group <<a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a>><br>
<b>Subject:</b> Re: [DCRM-L] recording numbered copies publicly<o:p></o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Trebuchet MS",sans-serif">I received an email off list, so wanted to clarify—this is in reference to a recording specific copy number in a 562, in addition to the generic limitation statement in the bib record.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Trebuchet MS",sans-serif"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Trebuchet MS",sans-serif">H</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Trebuchet MS",sans-serif"> </span><o:p></o:p></p>
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<p class="xmsonormal"><b>From:</b> DCRM-L <<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a>>
<b>On Behalf Of </b>Moody, Honor M.<br>
<b>Sent:</b> Friday, December 13, 2019 2:32 PM<br>
<b>To:</b> DCRM Users' Group <<a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a>><br>
<b>Subject:</b> [DCRM-L] recording numbered copies publicly<o:p></o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Trebuchet MS",sans-serif">Happy Friday, everyone.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Trebuchet MS",sans-serif"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Trebuchet MS",sans-serif">I had always thought that recording the number of a numbered copy publicly was not only useful for patrons who might want to look at a specific copy, but was also considered good theft
prevention/theft retrieval practice. However, I’ve recently been asked to either stop recording these, or to record the number privately, in part due to concerns that it identifies a limited run copy.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Trebuchet MS",sans-serif"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Trebuchet MS",sans-serif">I am wondering if folks on this list have any thoughts one way or the other—I have been wrong before, but if my understanding is correct, I would like to push back on this request.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Trebuchet MS",sans-serif"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Trebuchet MS",sans-serif">Best,</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Trebuchet MS",sans-serif">Honor</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Trebuchet MS",sans-serif"> </span><o:p></o:p></p>
<p class="xgmail-m-1101890491821359790msoautosig"><span style="font-family:"Trebuchet MS",sans-serif">Honor Moody</span><o:p></o:p></p>
<p class="xgmail-m-1101890491821359790msoautosig"><span style="font-family:"Trebuchet MS",sans-serif">Metadata Creation Manager</span><o:p></o:p></p>
<p class="xgmail-m-1101890491821359790msoautosig"><span style="font-family:"Trebuchet MS",sans-serif">Harvard Library Information and Technical Services</span><o:p></o:p></p>
<p class="xgmail-m-1101890491821359790msoautosig"><span style="font-family:"Trebuchet MS",sans-serif"><a href="mailto:honor_moody@harvard.edu" target="_blank">honor_moody@harvard.edu</a></span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Trebuchet MS",sans-serif"> </span><o:p></o:p></p>
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<p class="xmsonormal"><br clear="all">
<o:p></o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
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<p class="xmsonormal">-- <o:p></o:p></p>
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<p class="xmsonormal">Randal S. Brandt<o:p></o:p></p>
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<p class="xmsonormal">The Bancroft Library | University of California, Berkeley<o:p></o:p></p>
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<p class="xmsonormal">510.643.2275 | <a href="mailto:rbrandt@library.berkeley.edu" target="_blank">
rbrandt@library.berkeley.edu</a><o:p></o:p></p>
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