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<p class="MsoNormal">To add a bit to Jennifer’s excellent distillation of Houghton Library practice, we do one other thing to note funding sources, this time in the Alma Bib record.<br>
A local 911 field is populated with Harvard’s 33-digit funding code. This causes the publication on the HOLLIS Primo catalog page of a virtual bookplate. This happens for all purchases across the libraries, and happens when the invoice is paid (pulling from
the electronic invoice lines). Since this is automatic, staff do not do anything.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt">Visit <a href="http://id.lib.harvard.edu/alma/99155557477603941/catalog">
http://id.lib.harvard.edu/alma/99155557477603941/catalog</a> to see this in practice.<o:p></o:p></p>
<p class="MsoNormal"><b><i>Except</i></b> (and there had to be one, right?) in the case of the occasional retrospective accession of a long-ago purchase for which there is no extant invoice record, In that case, at Houghton Library, acquisitions staff manually
enter the field. This is a rare occurrence.<o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Goudy Old Style",serif;color:#C00000">Lewis Brian Day<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Goudy Old Style",serif;color:#C00000">TS Librarian and Acquisitions Section Head<br>
Houghton Library<o:p></o:p></span></p>
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<p class="MsoNormal"><b>From:</b> DCRM-L <dcrm-l-bounces@lib.byu.edu> <b>On Behalf Of
</b>Jennifer Dunlap<br>
<b>Sent:</b> Friday, February 25, 2022 11:38 AM<br>
<b>To:</b> DCRM Users' Group <dcrm-l@lib.byu.edu><br>
<b>Subject:</b> Re: [DCRM-L] Fund information, for the online catalog<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif">We have traditionally included the fund in a 541 $h in our holdings records with the 541 coded as private with a public 561 note indicating the fund and date, ex) Purchased in [date] with the
[fund(s)]). This practice was revised in 2020 with the decision to code the 541 as a public note and discontinue the use of the 561 indicating the fund or 'Gift of' statement. Currently our format is: 541 1_ $c [Method of acquisition]; $a [Name of vendor or
donor]; $d [date of acquisition]; $e [accession #]; $h [name of fund used if acquisition is a purchase]. The display in our catalog renders the 541 with the label "Source of acquisition" and reorders the subfield codes to alphabetical order (e.g., Source of
acquisition: [Dealer]; Purchase; [Date]; [accession #]; [Fund], Source of acquisition: John Smith; Gift; [date]; [accession number].
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<p style="margin:0in"><b><span style="font-family:"Cambria",serif">Jennifer Dunlap</span></b><span style="font-family:"Verdana",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-family:"Cambria",serif">Rare Book Cataloger
</span><span style="font-family:"Verdana",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-family:"Cambria",serif">Houghton Library, Harvard University
</span><span style="font-family:"Verdana",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-family:"Cambria",serif">Cambridge, MA 02138</span><span style="font-family:"Verdana",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-family:"Cambria",serif">617.998.5219</span><span style="font-family:"Verdana",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-family:"Cambria",serif"><a href="mailto:jennifer_dunlap@harvard.edu">jennifer_dunlap@harvard.edu</a></span><span style="font-family:"Verdana",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal">On Thu, Feb 24, 2022 at 3:07 PM Lapka, Francis <<a href="mailto:francis.lapka@yale.edu">francis.lapka@yale.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">I appreciate all the helpful replies. So many possibilities!
</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">It’s intriguing to consider the fund as a 7xx access point. While MARC relators and RBMS relationship designators have item-appropriate terms for
<i>donor</i> and <i>honoree</i>, neither has a term corresponding to an acquisition funder (MARC’s
<i>funder</i> is a work relationship). Perhaps we should propose one for the RBMS CV?</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">Francis</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>From:</b> DCRM-L <<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a>>
<b>On Behalf Of </b>Deborah J. Leslie<br>
<b>Sent:</b> Wednesday, February 23, 2022 9:08 PM<br>
<b>To:</b> 'DCRM Users' Group' <<a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a>><br>
<b>Subject:</b> Re: [DCRM-L] Fund information, for the online catalog<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt"><span style="font-family:"Georgia",serif;color:#1F497D">Hello everyone. Our current procedures for identifying fund names in catalog records evolved in the wake of the Folger’s adopting
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__nam12.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fwww.tessituranetwork.com-252F-26data-3D04-257C01-257Cfrancis.lapka-2540yale.edu-257C746535c6e3d140d18d5608d9f73a8c62-257Cdd8cbebb21394df8b4114e3e87abeb5c-257C0-257C0-257C637812653870496752-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C3000-26sdata-3DV6x7BvPZ7owTZU6xxowyGx9Ysk4Wk5E1BqX35RNWrM4-253D-26reserved-3D0&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=cmGUg4V6xr9_l7DlfdeAPA6YJf3ffStej09__AJCsD8&m=XwJEiiGbHq2zPYunVSSRj4_IUIsUkyVeVQZyJCIIWzCcPjkuPNW_qWMcv3eVrzaI&s=ZfH_oeeIU2kAAS4_EjMe_3Z4LSMpaaagRMTJb31rl1Y&e=" target="_blank">
Tessitura</a>. They can be found in this <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__nam12.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Ffolgerpedia.folger.edu-252FVirtual-5Fbookplates-26data-3D04-257C01-257Cfrancis.lapka-2540yale.edu-257C746535c6e3d140d18d5608d9f73a8c62-257Cdd8cbebb21394df8b4114e3e87abeb5c-257C0-257C0-257C637812653870496752-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C3000-26sdata-3Dm0Iad9RGt-252FmnW8G47Wj0jpZYkPgnD1rh4XBUeh2C1vw-253D-26reserved-3D0&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=cmGUg4V6xr9_l7DlfdeAPA6YJf3ffStej09__AJCsD8&m=XwJEiiGbHq2zPYunVSSRj4_IUIsUkyVeVQZyJCIIWzCcPjkuPNW_qWMcv3eVrzaI&s=v-_B0m6GAiMR2yymKqQzjNqPZqiVFqV_4tdHNbj1Weg&e=" target="_blank">
Folgerpedia article</a>. </span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:9.0pt;color:#2E74B5">______________________</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:9.0pt;color:#2E74B5">Deborah J Leslie, M.A., M.L.S. | Senior Cataloger | Folger Shakespeare Library | 201 East Capitol Street, S.E. Washington, DC 20003 |
<a href="mailto:djleslie@folger.edu" target="_blank"><span style="color:#2E74B5;text-decoration:none">djleslie@folger.edu</span></a> |
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__nam12.safelinks.protection.outlook.com_-3Furl-3Dhttp-253A-252F-252Fwww.folger.edu-252F-26data-3D04-257C01-257Cfrancis.lapka-2540yale.edu-257C746535c6e3d140d18d5608d9f73a8c62-257Cdd8cbebb21394df8b4114e3e87abeb5c-257C0-257C0-257C637812653870496752-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C3000-26sdata-3DNN2zR-252FJHKhS6Tqfz6XQYmvyp1cD9APz2oXxqsMfj9oo-253D-26reserved-3D0&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=cmGUg4V6xr9_l7DlfdeAPA6YJf3ffStej09__AJCsD8&m=XwJEiiGbHq2zPYunVSSRj4_IUIsUkyVeVQZyJCIIWzCcPjkuPNW_qWMcv3eVrzaI&s=o7IajozO_TMfsyMlt13OaXa5KHbN3LF1F-z0WgsuCUk&e=" target="_blank">
www.folger.edu</a> | Opinions her own</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Georgia",serif;color:#1F497D"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>From:</b> DCRM-L <<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a>>
<b>On Behalf Of </b>Lapka, Francis<br>
<b>Sent:</b> Wednesday, 23 February, 2022 14:56<br>
<b>To:</b> DCRM Users' Group <<a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a>><br>
<b>Subject:</b> [DCRM-L] Fund information, for the online catalog<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">Colleagues,</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">When you want fund information to display in the online catalog, what field do you use? My instinct is to find a home for it in
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__nam12.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fprotect-2Dus.mimecast.com-252Fs-252Fyv5HC73yPMHRNwKh8BRcD-253Fdomain-253Dloc.gov-26data-3D04-257C01-257Cfrancis.lapka-2540yale.edu-257C746535c6e3d140d18d5608d9f73a8c62-257Cdd8cbebb21394df8b4114e3e87abeb5c-257C0-257C0-257C637812653870496752-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C3000-26sdata-3DWVvabUi6d-252B-252Fs2ZXHUa2s3O0kfCmt50KHWS2ntdU8E-252Bc-253D-26reserved-3D0&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=cmGUg4V6xr9_l7DlfdeAPA6YJf3ffStej09__AJCsD8&m=XwJEiiGbHq2zPYunVSSRj4_IUIsUkyVeVQZyJCIIWzCcPjkuPNW_qWMcv3eVrzaI&s=oswxe3WYNnKTLfBlV7sAqfrDmgf4PlOE_AVjqedjuAo&e=" target="_blank">
field 541 of the Holdings record</a>, but the semantics of 541 subfields are all imperfect matches. In my ideal world, the fund data would display in alignment with the pertinent holding
<i>and </i>it would be indexed as a search facet. </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">What do others do?</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">Thanks,</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">Francis</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Calibri Light",sans-serif">Francis Lapka</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><i><span style="font-family:"Calibri Light",sans-serif">Senior Catalog Librarian</span></i><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Calibri Light",sans-serif">Department of Rare Books and Manuscripts</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Calibri Light",sans-serif">Yale Center for British Art</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Calibri Light",sans-serif">203-432-9672 · </span><a href="mailto:francis.lapka@yale.edu" target="_blank"><span style="font-family:"Calibri Light",sans-serif">francis.lapka@yale.edu</span></a><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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