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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif;color:#1F497D">Hi John. It doesn't look like anyone is leaping in to discuss this; perhaps, like me, they don't have the experience or confidence to expound.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif;color:#1F497D">The Folger has a many copies of A Noble Fragment of leaves from Shakespeare's first folio. This is how they're currently cataloged:
</span><a href="http://hamnet.folger.edu/cgi-bin/Pwebrecon.cgi?BBID=232788">http://hamnet.folger.edu/cgi-bin/Pwebrecon.cgi?BBID=232788</a><span style="font-size:12.0pt;font-family:"Georgia",serif;color:#1F497D">. We do not consider this optimal, and giving
better description and access to the individual leaves has been on my to-do list for some time now. We also have volumes of STC fragments assembled by J.O. Halliwell-Phillipps that have not been adequately described. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif;color:#1F497D">My first inclination is to make a record for the monographic manifestation, and describe the individual leaves as analytics with a 773 pointing back to the host (but
probably not the reverse.) We did some experimentation several years ago in our Voyager system, but it wasn't satisfactory. I don't remember the details now, but these are notes from a Catalogers' Confab in 2017
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.25in">We discussed linking practices between records for host (monographic) and constituents (analytic)
<o:p></o:p></p>
<ol start="1" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3">
Add a 773 for all records for analytics. Use $t to link to the 245$a in the host record. Put Hamnet bib id in $w with label: (DFo). (Note: current analytic records for the British<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3">
Continue to use a 730 in the analytic record for the host record. It may look redundant of the 773, but they have different functions and contain somewhat different information<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3">
[Redacted] and Deborah are continuing to consult on encoding analytic and host records so that the linking is reciprocal in the opac<o:p></o:p></li></ol>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif;color:#1F497D">Would it be feasible to make a finding aid to be linked from a single bib record describing the portfolio?
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif;color:#1F497D">I would love to see this problem discussed in a round-table. Maybe you can propose one for the RBMS conference, John. (-; <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">______________________________<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#5E327C">Deborah J. Leslie, MA, MLS | Senior Cataloger | Folger Shakespeare Library | 201 East Capitol St., SE, Washington, DC 20003 |
</span><a href="mailto:djleslie@folger.edu"><span style="font-size:10.0pt;color:#0563C1">djleslie@folger.edu</span></a><span style="font-size:10.0pt;color:#5E327C"> |
</span><a href="http://www.folger.edu"><span style="font-size:10.0pt;color:#0563C1">www.folger.edu</span></a><span style="font-size:10.0pt;color:#1F497D">
</span><span style="font-size:10.0pt;color:#5E327C">| Opinions her own</span><span style="font-size:10.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> DCRM-L <<a href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a>>
<b>On Behalf Of </b>Myers, John<br>
<b>Sent:</b> Friday, April 1, 2022 13:07<br>
<b>To:</b> DCRM Users' Group <<a href="mailto:dcrm-l@lib.byu.edu">dcrm-l@lib.byu.edu</a>><br>
<b>Subject:</b> [DCRM-L] Guidance sought for the cataloging of leaf books/leaf collections (Otto Ege portfolios in particular)<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Hello,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">We have had the rare pleasure of (re)discovering the existence of multiple Otto Ege portfolios of leaves in our Special Collections, namely his well-known "... Famous Books, Eight Centuries ..." and "... Famous Books, Nine Centuries ..."
sets. We also have an earlier set of five medieval leaves, as sold from the Lima Public Library Staff Scholarship Loan Fund catalog, and an ad hoc collection of nine leaves individually purchased.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Ege's large "published" sets, including his posthumous "Fifty Original Leaves from Medieval Manuscripts," have multiple iterations of records in OCLC's WorldCat. I have made use of the most robust and most "popular" of the records for our
"Eight Centuries" and "Nine Centuries" sets. To be honest though, they do not entirely satisfy. They are cataloged as if they were single published items from when they were issued. Contrastingly, our card catalog entries for the other two sets are cataloged
more in keeping with if they were collections, reflecting the content from its original issuance, particularly when it comes to the recording of dates. I feel a particular considerable resonance with this approach. There are also institutions that have elected
to catalog the leaves as individual archival manuscript items.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">I find that I am also expending considerable effort in additional local-specific notes in the "monographic" records for the sets to address particular details for the individual leaves in our specific portfolios. For our minor issued portfolio
and our ad hoc compiled portfolio, before I endeavor to contribute a catalog record in WorldCat when I am significantly out of my depth, I seek your collective guidance and the opportunity to pose some questions. My survey of the web for "cataloging leaf books"
did not reveal any significant best practices documents, aside from a discussion without conclusions on this list over a decade ago.<o:p></o:p></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo6">
Firstly, should such leaf book portfolios most properly be treated at the bibliographic level as a "monograph" or as a "collection"? In some sense most of these portfolios were compiled and issued for sale as a unit, analogous to a published book or other resource, that
is as a monograph. But in another sense they represent materials compiled by an individual, analogous to an archival collection.<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo6">
How should date(s) be recorded for such portfolios? The date the individual portfolios were issued is important for identification of the portfolio as a whole, but the span of dates for the individual leaves is more accurately reflective of the actual content
of the portfolio. There are interesting potential dynamics between the date span recorded in the title statement (per collection guidelines) and the date recorded in the publication statement (per "standard" bibliographic guidelines) and then the encoding
and recording of dates in the Fixed field/008 field.<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo6">
Is there room in MARC21 under the recent changes resulting from RDA to encompass both approaches with respect to date(s)?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo6">
What is the best mechanism to record the whole-part relationship between the individual leaves and the portfolio as a whole? If one wished to delve into the creation of leaf-specific records, then would one put a 773 field in those records to point back to
the record for the host portfolio? To what degree would such an effort be implementable in the ILS?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo6">
When we have an "ad hoc" portfolio that was not one of the pre-configured, issued portfolios, how might these answers change?<o:p></o:p></li></ul>
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<p class="MsoNormal">Moving beyond my specific questions for creating original cataloging for these lesser portfolios, are there implications for resolving and reconciling the multiple records for the each of the major portfolios (that is, is there a reasonable
means to "dedup" WorldCat to a single record aligned with best practices for each of the major portfolios)?<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">If there is guidance that I have overlooked, I will gladly receive direction to it. If there is no such extant guidance, am I opening a can of worms that ought best be left undisturbed?<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thank you in advance for any insights and guidance you may offer,<o:p></o:p></p>
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<p class="MsoNormal">John<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">PS: Yes, we are very excited by the discovery and by our opportunity to contribute to the wider scholarship on Ege and his leaves. We are in the process of digitizing the leaves and working out arrangements for conservation.<o:p></o:p></p>
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<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">John Myers, Catalog & Metadata Librarian<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Schaffer Library, Union College<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Schenectady NY 12308<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">518-388-6623<o:p></o:p></span></p>
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<p class="MsoNormal"><a href="mailto:myersj@union.edu" target="_blank"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">myersj@union.edu</span></a><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">pronouns: he/him/his<o:p></o:p></span></p>
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